Administrative Consultant (Temporary)

The Foundation Administrative Consultant will assist the Treasurer with a blend of projects – administrative, technology, communications, program coordination, and financial coordination and bookkeeping.

SCOPE OF WORK

• Support the Treasurer to maintain and update the Foundation Operations Manual and Policies and Procedures Manual to ensure that materials remain relevant and accurate.
• Manage updates to the Foundation SharePoint site – Foundation documents and reports including consolidating important historical information.
• Participate in weekly check-ins with the Treasurer and assist with other logistical and administrative tasks as needed.
• Recording monthly expenses using QuickBooks Online; manage online banking transactions; and complete and document expense vouchers for all foundation payments.
• Track and record annual scholarships and grants awards.
• Process, record and track board grant requests.
• Attend weekly grant program check-ins and provide administrative support as needed.
• Participate in monthly Financials meetings with the Treasurer and Accountant and source audit documentation as needed.

Qualifications

• Bachelor’s degree preferred or equivalent experience required
• Minimum of five years’ experience in administrative work
• Proficiency with grants management systems and ability to learn and master other computer technology and software programs
• Proficiency with SharePoint, Microsoft Excel, Word, Outlook, and Power Point
• Experience with WordPress helpful
• Work experience in the fields of grants management, corporate philanthropy, scholarship, or education programs helpful
• Strong written and verbal communication skills, including the ability to write professionally and succinctly, including experience proofreading, composing, and editing
• Good math skills, some prior experience with QuickBooks Online helpful
• Previous experience researching and collecting, organizing, analyzing, and reporting data
• The expectation is that work will be conducted remotely.
• Demonstrated ability to organize tasks, efficiently manage multiple assignments and meet deadlines
• Ability to remain flexible and adapt to changing needs and priorities
• Ability to process and protect confidential information in a professional manner
• Proficiency in Spanish a plus

COMPENSATION:

• Pay is in $45 – $55 an hour range, commensurate with experience.
• Expected number of hours is approximately 8 - 12 hours per week.
• As an independent contractor, the candidate will not be eligible for benefits and paid leave.