Part-Time Development & Office Administrator

Part- Time Development & Office Administrator

About the Platform of Hope

The Platform of Hope (POH) began as a pilot program in September 2018 to combat the displacement of low-income families of color from Adams Morgan/Ward 1. We support these families by helping them access resources and connecting them to their community.

POH changes the paradigm of traditional social services delivery to center the voices of families in making holistic decisions about their life, as well as uphold social capital between families as a key factor for long term success. A core component of our program is fostering strong social networks among participating families to highlight families’ innate resourcefulness and knowledge. In addition, POH’s model looks at the integration of housing, education, employment, family stability, physical health, mental health, etc. to partner with families to identify their goals and then self-direct plans to accomplish those goals.

We work with our founding partners (Jubilee Housing, Jubilee JumpStart, Mary’s Center/ Briya Public Charter School and Sitar Arts Center) to assist families in pursuing goals (particularly through referrals), as well as develop additional programming based on families’ needs.

Currently, we are a fiscally sponsored grassroots organization.

The Platform of Hope is seeking applicants for the position of part-time Development & Office Administrator. This role is an important part of our team and is responsible for ensuring day-to-day operations is smooth and supportive of the core mission. In addition, this role point on fundraising events and facilitating timely and effective organizational external communications.

Responsibilities:

Operations and Administration: (35% of time)

• Facilitate smooth operations & organization of office
• Organize and maintain online shared office for board, finances and fundraising Google-suite), as well as regularly updating Google Site and with resources and communications for board
• Support staff hiring process with screenings, interview scheduling and correspondence with applicants
• Coordinate onboarding of staff including systems needs and setup
• Manage non-program consultants as appropriate (e.g., data management, grant writing, fundraising etc)
• Assists with managing calendar, events, travel, and general support for Executive Director

Fundraising (30% of time)

• Manage fundraising events, including planning and implementation, with the assistance of volunteers, Advisory Board and fundraising contractors.
• Support Executive director in maintaining schedule and timely communications with potential funding sources
• Manage mass donor campaigns with the assistance of volunteers, Advisory Board, and communication contractors
• Support Platform of Hope’s development and fundraising strategy alongside the Executive Director
• Development and maintenance of legacy document detailing Development Operations Strategy of POH in conjunction with ED & strategic plan

Communications (25% of time)

• Manage communications with a variety of stakeholders (public, media, funders, partners);
• Ensure timely responsiveness with stakeholders
• Manage the development of communications materials (annual reports, program brochure, videos, invitations, etc.)
• Supporting the record-keeping and documentation of external meetings and processes
• Support creating and updating organizational language that communicates the story and impact of the organization;
• Utilize social media and on-the-ground communications and outreach to promote organizational updates to community partners and board members
• Support the Executive Director with keeping the website & social media accounts (Linked In) up-to-date and refreshed as needed.
• Provides direct and indirect support for Board of Directors and its committees, including meeting preparation, set up, note taking, and follow-up/correspondence

Financial Management (10% of time)

• Ensure accurate reporting of all finances in partnership with fiscal sponsor
• Submitting contracts & invoices for contractors and tracking office expenses for online licenses (Zoom, Google Suite, Notehouse, etc)
• Purchase and distribute Advisory Board stipends

Other duties as assigned

Please note that some evening and weekend work is required as part of this position.

Reporting Relationship and Schedule

The Development & Office Administrator will report to the Executive Director,

and work closely with the Program team that includes Program Managers, a Program Administrator and Program Assistant.

Please note that some evening and weekend work is required as part of this position in order to best accommodate families’ schedules. Platform of Hope uses a hybrid schedule with staff working 1 day in office per week with the option to work remotely the rest of the week unless in person work is needed.Please note that, as per the policy of our fiscal sponsor Social Good Fund, this person must be fully vaccinated from COVID-19.

Position Status, Salary, and Benefits

This is a part-time 25/hours/week position with a start in the range of $22-25/hour, depending on experience. Benefits include health, vision, and dental insurance; short-term disability, long-term disability, and life insurance; two weeks paid vacation, in addition to generous personal vacation, sick leave and holidays.

Candidate Qualifications

The Platform of Hope is seeking a team member with the following required characteristics:

• Demonstrated ability to keep track of details of multiple simultaneous projects
• Demonstrated ability in a digital environment including Zoom ,Google Suite Administration
• Previous event management experience
• Strong communications skills both written and spoken
• Share our core beliefs:
  • Families and the community are at the center of decision making.
  • Families’ have innate knowledge and abilities
  • Families’ dignity and self-determination must be maintained.
• Interest in anti-racism work
• Ability to work remotely (Laptop and software provided)
• Must be current on COVID-19 vaccinations
• Social Media experience preferred
• Previous non-profit experience preferred
• Bilingual in English and Spanish preferred
• Previous bookkeeping experience a plus
• A range of one to four years of experience in nonprofit fundraising, partnership building, sales, and/or related business experience.
• At least two years plus of nonprofit fundraising experience and/or Interest in nonprofit fundraising in a family-oriented organization is preferred
• Familiarity with CRM databases (Hubspot/Salesforce) and email marketing software (Constant Contact) is preferred but no experience required.
• Experience utilizing different resources for identifying individual and corporate prospects is preferred.

An ideal candidate will be:

• Interested in being a part of a small team and in developing new shared processes
• Appreciative of the big picture and have a love of maintaining the details

To apply:

Interested candidates should send their resume and a cover letter to Taylor Mitchell at tmitchell@platformofhopedc.org.

Statement on Non-Discrimination and Equal Opportunity

The Platform of Hope strives to be an anti-racist organization and uphold our founding goals to confront systems of inequity. All individuals are entitled to equal employment opportunities without regard to race, color, religion, age, disability, national origin, gender, gender identity, sexual orientation, marital status, ancestry, genetic information, medical condition, veteran status, or any other class protected under federal, state, or local laws. As an equal opportunity employer, we strongly encourage applications from individuals with varied identities and backgrounds, including women, people with disabilities, immigrants, LGBTQIA people, BIPOC people and people who come from low income or working class backgrounds.