Senior Executive Assistant to President and CEO

To apply, please submit both a resume and cover letter as a single document/attachment..

This role is onsite/hybrid and will include occasional travel to Roosevelt Institute’s Washington, DC, office as needed.

We prioritize the following locations for hiring: New York, New Jersey, Connecticut, and Washington, DC. We welcome candidates from other states to apply as well.

About the Roosevelt Institute

The Roosevelt Institute takes on today’s greatest public policy challenges by advancing bold, cutting-edge research and policy ideas. We believe that the future of the American economy and our democracy depends on a new way of thinking about markets and government—and have successfully engaged with policymakers and the media to inform and shape public debate. Too few people hold too much economic and political power today, and we know that a stronger society is possible if we rectify this imbalance between private actors and the public. With a commitment to transforming corporations, restructuring markets, reviving democratic institutions, and reimagining the role of government, our work moves our nation toward a more resilient, equitable, and green future.

The Roosevelt Institute is a think tank, a student network, and the nonprofit partner to the Franklin D. Roosevelt Presidential Library and Museum that, together, are learning from the past and working to redefine our collective future. Focusing on corporate and public power, labor and wages, and the economics of race and gender inequality, the Roosevelt Institute unifies experts, invests in young leaders, and advances progressive policies that bring the legacy of Franklin and Eleanor Roosevelt into the 21st century.

Our Culture

At Roosevelt, we recognize that the culture of the workplace and opportunities for career growth and development are important to all. We believe that diversity of background and experience among our people make our work to rewrite the rules of our social and economic realities stronger. Roosevelt is an equal opportunity employer and, as such, affirms in policy and practice to consider all applications in all job classifications, without regard to race, color, creed, national origin, sex, age, disability, sexual orientation, gender identity or expression, marital status, familial status, military status, height and weight, genetic predisposition or carrier status, arrest record, or other legally protected status. We strongly encourage people with diverse work and life experiences, diverse educational backgrounds, and diverse cultures to apply.

What You’ll Do

Reporting directly to the President & CEO, the Senior Executive Assistant and Board Liaison (Senior Executive Assistant to President and CEO) serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. The Sr. Executive Assistant/Liaison serves to enhance the CEO's effectiveness by providing necessary executive support. The Sr. Executive Assistant/Liaison manages the CEO's schedule, ensuring that her time is spent on matters of highest priority; serves as a liaison to the board of directors and executive team; organizes and coordinates CEO outreach and external relations efforts; supports the fundraising team; and oversees special projects.

The Sr. Executive Assistant/Liaison must be strategic, creative, and enjoy working with a growing organization that is driven by mission, values, and results. This position requires the utmost professionalism in dealing with funders, board members, and other critical relationships for the Institute. The Sr. Executive Assistant/Liaison will have access to confidential information and must operate with great discretion. The Sr. Executive Assistant/Liaison must be consistent, well-organized, efficient, and mindful of their external/ambassadorial role and have a customer-service oriented mindset.

Essential Functions and Responsibilities

SCHEDULING and ADMINISTRATIVE DUTIES

• Manage the CEO's calendar to ensure that priorities are properly elevated and that key relationships are stewarded. This will involve coordinating with multiple internal stakeholders, especially executive team members, and helping to enforce standards and decisions about calendar priorities
• Schedule meetings, speaking engagements, and travel to efficiently manage the CEO's time
• Ensure CEO is prepared for internal and external meetings, including coordinating briefing materials and agendas
• Staff CEO at select meetings, including taking notes and helping ensure internal communication and follow-up
• Draft and edit emails, documents, and presentations
• Handle administrative work for the CEO, including receipts, contracts, and other financial and operational paperwork

BOARD LIAISON

• Serve as main point of contact for managing, facilitating, and coordinating logistics for all (c)(3) and (c)(4) Board–related meetings and events, including the budget and board member reimbursements. This includes facilitating and scheduling all committee meetings
• Serve as an administrative aide for the Board chair
• With the CEO, other Roosevelt Institute/Forward executives, and the Board Chair, lead in preparation of Board materials for quarterly meetings
• Take minutes and notes for all meetings, including committee meetings
• With CEO, Governance and Nominating Committee chair, and Board chair, serve as key project manager for all new board member recruitment, onboarding, and orientation. In addition, serve as key project manager for any Board member retirement–related offboarding.

What You’ll Have:

Required Qualifications and Skills

• Bachelor’s degree preferred
• 3–5 years relevant professional experience
• Strong computer skills and experience with MS Office, Google suite of products, and social media web platforms; experience using Salesforce, Asana, or other database and project management tools a plus
• Superior written and verbal communication skills
• Demonstrated ability to work as part of a team, be flexible, and learn new skills quickly
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks and projects seamlessly with excellent attention to detail
• Very strong customer service and interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity and a sense of humor
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment
• Ability to learn and work with existing systems and processes and suggest improvements as needed
• Forward-looking thinking that actively seeks opportunities and proposes solutions

To apply, please submit both a resume and cover letter as a single document/attachment..

Not sure if you meet all the qualifications? Please apply!

We know talent comes in many forms. Join our team and help envision a new equitable future for all.

The salary range for this role is $90,000–105,000 annually. The Roosevelt Institute offers excellent benefits that include 100 percent paid medical, dental, and vision insurance for employees and 80 percent paid for dependents; life insurance; vacation; personal and sick time; paid parental leave; professional development; healthcare, dependent care, and commuter FSA; and a 403(b) retirement plan with up to 4 percent contribution.

At Roosevelt, we recognize that the culture of the workplace and opportunities for career growth and development are important to all. We believe that diversity of background and experience among our people make our work to rewrite the rules of our social and economic realities stronger. The Roosevelt Institute provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, layoff and termination, and all other terms and conditions of employment.

Roosevelt Institute, 1301 K St NW, Washington, DC 20005

To learn more about the Roosevelt Institute, please visit https://rooseveltinstitute.org/.

Roosevelt Institute is an EEO employer - M/F/Vets/Disabled