Refugee School Impact Training and Resource Manager

OVERVIEW

For three decades, School’s Out Washington (SOWA) has served a critical role to advance equitable expanded learning ecosystems in Washington State. We work to ensure high-quality afterschool and summer programs are available so all of Washington’s youth—and especially low-income youth and youth of color—can have the opportunities they deserve to thrive. SOWA is dedicated to building responsive community systems to support quality afterschool, youth development, and summer programs for Washington’s children and youth ages 5 through young adulthood.

POSITION SUMMARY

SOWA administers the Refugee School Impact Program (RSIP), which is funded through multiple contracts with Washington State. SOWA funds and subcontracts with school districts and community organizations to support refugee students’ academic performance and successful school integration. In addition, in 2025-2026, SOWA will provide monitoring, training, technical assistance and reporting for school districts funded by OSPI through the Afghan Refugee School Impact: Support to Schools (S2S) program.

The Refugee School Impact Training and Resource Manager will manage Refugee School Impact training and a subcontract for the development of materials and media resources for students, parents, and educators. In addition, this position will support site visits, monitoring reports, technical assistance, and federal reporting for S2S school districts.

This position is a part time (20 hrs/week) position, made possible through contracts that are currently secured through September 2026. This position could be extended if contracts are renewed.

Reports to: Refugee School Impact Program Director

Location: 625 Andover Park West, Tukwila, Washington. This is a hybrid position. Some of the job duties are required to be performed onsite at SOWA’s Tukwila office, hence candidates must reside within a reasonable daily commuting distance to Tukwila, Washington. Some duties can be done remotely.

RESPONSIBILITIES

Refugee School Impact Content and Resources

• Project manage work to develop materials and media resources for educators and refugee students and families, including tracking of project goals and milestones;
• Lead communications with and payment process for Independent Contractor to develop materials/media resources;
• Disseminate developed resources to funded school districts;
• Update website content on resources for serving refugee children, youth, and families;
• Develop communications for regular dissemination of resources to grantees;
• Keep abreast of needs, issues, best practices, emerging trends and research related to refugee youth and federal funding for refugee youth programs.

Training Supports

• Coordinate refugee content development for workshops, symposiums and other professional learning events through multiple delivery methods including in-person and virtual workshops and other delivery methods, as applicable;
• Ensure that several sessions relevant for refugee-serving providers are included in the development of the annual calendar of professional development events in coordination with the Program Quality and Professional Learning teams;
• Recruit and coordinate contract development, communications and payments for field level experts on refugee content as independent contractors to deliver content for refugee-serving providers;
• Provide logistical support for virtual and live workshops and grantee convenings including, but not limited to venue, food, registration, technology support, materials, supplies, room hosting, notetaking and other day-of logistics;
• Enter training and participant data into the Salesforce database for professional development events on refugee content;
• Communicate with grantees regarding workshops, including supporting participants’ registration and participation, as needed;
• Develop feedback loops with grantees to develop relevant and useful training content.

Bridge Conference

• Ensure that content for refugee-serving providers is included in the annual Bridge Conference;
• Support presenters of refugee content, including recruitment of presenters and dissemination of the Bridge workshop RFP;
• Support the development of contracts and communications with presenters and/or exhibitors of refugee content;
• Coordinate the registration, scholarship, and lodging process for Refugee School Impact participants attending the Bridge Conference.

S2S Program Support

• Schedule, conduct and write reports for monitoring site visits to select programs;
• Support compilation of district narratives and student data for federal reports as needed;
• Provide technical assistance to funded school districts as needed;
• Support grantee convenings and communications as needed.

Other Responsibilities

• Support special organizational projects as assigned;
• Commitment to addressing racism, sexism, heterosexism and other discriminatory practices;
• Commitment to working toward racial equity through undoing institutional and structural racism, including active participation in organizational learning;
• Participate in weekly team meetings and bi-weekly SOWA staff meetings;
• Serve as an ambassador for the organization at all times both formally and informally.

QUALIFICATIONS AND COMPETENCIES

• Three years of related work experience in project management;
• Experience and/or education in afterschool programming, youth development, culturally relevant services, refugee services, school districts and educational entities, or related field preferred;
• Experience working with and knowledge of and/or lived experience and connections to refugee communities preferred;
• Strong writing skills;
• Excellent organizational, communication and customer service skills;
• Ability to prioritize among multiple tasks;
• High level of attention to accuracy and detail;
• Ability to grasp new knowledge and approaches and to quickly become an expert in new skills;
• Demonstrated ability to meet deadlines;
• Proficient in MS Word, Excel, PowerPoint;
• Experience in a Customer Relationship Management (CRM) database, such as Salesforce and Smartsheet preferred;
• Must be able to independently travel between work-related appointments and to independently transport equipment and supplies between work-related appointments;
• Requires flexibility in time requirements/constraints; may require some early morning, evening, weekend meetings.
• Competencies: Adaptability, strong attention to detail, initiative, analytical thinking, collaboration/partnership, achieving measurable results, and racial equity.

Our Equity Commitment: School’s Out Washington is an Equal Opportunity Employer. School’s Out Washington has a commitment to addressing racism, sexism, heterosexism and other discriminatory practices and a commitment to working toward racial equity through undoing institutional and structural racism. Women, People of Color, and LGBTQ individuals are encouraged to apply.