Nonprofit Organization Administrator, ~32 hours per week

Job Announcement: Good Jobs First

Nonprofit Administrator at 32 hours per week ~ Washington, DC

Good Jobs First (www.goodjobsfirst.org), a growing nonprofit 501(c)(3) organization, now seeks an experienced financial administrator to work four days (32 hours) per week. Though this position is virtual, it would be preferable — but is not required — that it be held by someone located in or near GJF’s Washington, DC base.

Good Jobs First is a 26-year-old nonprofit. It promotes accountability in economic development incentives with studies, databases, blogs, and technical assistance to grassroots groups, journalists and public officials nationwide.

The candidate must have:

• Demonstrated success as a nonprofit administrator, including some experience in an all-remote workplace;

• An established proficiency in basic non-profit 501(C)(3) records and accounting practices;
• An established proficiency with foundation grant proposals, budgets, record-keeping, and compliance;

• Knowledge of QuickBooks or similar accounting software;

• Familiarity with Stripe or other customer-facing payment platforms and experience handling customer service requests;

• Working knowledge of state employment portals – GJF staff are currently located in four states and may be hired in others;

• The ability to respond quickly to deadline-driven requests;

• Proficiency in Internet tools and basic office software programs, including DropBox, Office 365, and Teams;

Primary duties include:

• Overseeing receivables, payables, and vendor relationships;
• Managing data-subscription and data-licensing agreements and billing, with payments through Stripe and university and company vendor portals;
• Coding and coordinating financial records with an outside accounting firm;
• Assisting the executive director on fundraising proposals, budgets, reports, and compliance;
• Assisting the deputy executive director on HR functions such as on-boarding new staff and orienting them on personnel policy;
• Administering email setups, software purchasing, and data storage systems;
• Ensuring staff has necessary technology and equipment;
• Administering payroll (using outsourced service), benefits payments, and overseeing state payroll tax obligations across several states;
• Assisting an outside auditor on the annual audit;
• Assisting in making travel and hotel arrangements, conference registrations, and site decisions for biannual in-person staff retreats and other events;

• Assisting with posting new jobs, receiving résumés and putting them into a useful format for the hiring team; and

• Coordinating scheduling of board meetings.

Approximately one day per week will be spent managing data subscription and data-licensing agreements and responding to billing and customer service inquiries related to the sales of our database sets.

The administrator will also be tasked with creating a policies and procedures manual, to include detailed onboarding and offboarding checklists and weekly, monthly, quarterly, and annual to-do lists.

This is an opportunity for rewarding work at a fast-paced, highly productive resource center. This position is ideal for a highly organized person who pro-actively identifies opportunities for positive internal organizational changes.

Compensation is commensurate with experience, at the annual rate of between $60,000 and $72,000. Benefits include a PPO healthcare plan (with 80% of premium paid by employer), plus a 403B retirement plan with generous employer contributions, most federal holidays, and vacation (plus the week between Christmas and New Year’s).

Depending upon an applicant’s breadth of experience, especially in fundraising work, there is a possibility for this position to be full-time.

As part of your application materials, please include short answers (no more than 150 words) to each of the following questions:

• • Please provide a specific example of a problem within Microsoft 365/Teams that you dealt with. What was the outcome and how did you get there?

• • Please describe a systems or process challenge you encountered related to working in a remote environment and how you addressed the situation.

• Please explain how you used Stripe or other customer-facing payment platforms and your experience handling customer service requests.

Please put your résumé, the answers, and three references in a single PDF and send to Greg LeRoy, executive director, at goodjobs@goodjobsfirst.org with the subject line “GJF Administrator Applicant.” No phone calls, please.