Marketing and Communications Coordinator

DEPARTMENT: Marketing and Communications

POSITION: Marketing and Communications Coordinator

REPORTS TO: Associate Director of Marketing

WORK SCHEDULE: Monday-Friday; occasional evenings and weekends required.

CLASSIFICATION: Annual full-time, non-exempt

COMPENSATION: $26.00 per hour; benefits eligible after 90 days

Position Summary

Berkeley Repertory Theatre (Berkeley Rep) has grown from a storefront stage to an international leader in innovative theatre. Known for its ambition, relevance, and excellence, as well as its adventurous audience, the nonprofit has provided a welcoming home for emerging and established artists since 1968. Over 6 million people have enjoyed more than 500 shows at Berkeley Rep, including 86 world premieres. Berkeley Rep shows have gone on to win 8 Tony Awards, 9 Obie Awards, 11 Drama Desk Awards, 1 Grammy Award, 1 Pulitzer Prize, and many other honors. In recognition of its place on the national stage, Berkeley Rep received the Tony Award for Outstanding Regional Theatre in 1997. Through its annual seven-play season, together with up to four special event presentations, Berkeley Rep invites audiences to enjoy an eclectic range of theatrical experiences featuring diverse artistic voices, themes, and perspectives.

Berkeley Rep seeks a talented Marketing and Communications Coordinator. The Marketing and Communications Coordinator provides comprehensive support across several key areas within the marketing department, focusing on publication coordination, copy editing, content creation, project management, and administrative support across a fast-paced, collaborative department. This position serves as a key liaison between internal teams and external vendors and plays a vital role in shaping Berkeley Rep’s public-facing materials and communications.

Essential Duties and Responsibilities

Administrative Coordination

• Maintain the Department Calendar: Keep track of all departmental deadlines and meetings.
• Invoice Processing and Vendor Trafficking: Process invoices and traffic ads to vendors, ensuring timely payments and correct ad placements.
• Meeting Coordination: Schedule marketing, editorial, and positioning meetings and distribute notes promptly to the team.

Printed Program Coordination

• Program Development Oversight: Coordinate the creation of both digital and printed show programs, ensuring accuracy, creativity, and alignment with Berkeley Rep's branding.
• Editorial and Production Scheduling: Schedule editorial meetings, maintain production schedules using SharePoint Planner, and coordinate the creation of both dramaturgical and non-dramaturgical content to ensure timely execution and quality control.
• Content Creation: Write and edit articles as needed. Request, compile, and edit bios for the company, creative team, and staff. Manage additional production staff credits to ensure comprehensive and accurate program content.
• Proofing and Approval Processes: Oversee the trafficking of all program drafts, ensuring that each piece undergoes thorough review and receives the necessary signoffs at every stage of the proofing process.
• Billing and Credit Accuracy: Ensure the accuracy of all billing and credit information featured within the program across various platforms and publications, maintaining financial and informational integrity.

Marketing and Communications Copy

• Multimedia Copy Assistance: Assist with crafting copy for radio and TV spots, dedicated e-blasts for platforms such as Playbill and Berkeleyside, and various forms of digital advertising to ensure message consistency and engagement across all media channels.
• Content Creation for Media Partners: Write monthly sponsored stories for local news outlets such as J Weekly, Berkeleyside, and Oaklandside, along with other media partners to promote Berkeley Rep's programs and initiatives.
• Material Distribution Coordination: Ensure BRT’s participation in TBA’s Postcard Distribution Network by coordinating drop-off and/or distribution of marketing materials such as postcards, posters, and brochures.
• Organizational Documentation Updates and Archiving: Regularly update and maintain Berkeley Rep's organizational history, production details, and fact sheets to ensure all external communications are current and accurate. Coordinate the archiving of marketing materials with relevant parties to preserve the organization's promotional legacy and support future marketing efforts.
• Support Customer Service Team email inboxes as needed: Check shared departmental inboxes in Outlook and Gmail daily and ensure that actionable messages are responded to or forwarded to the correct parties.
• Other duties, as assigned

Training and Antiracism, Equity, Diversity, Inclusion, and Access

• Training Participation: Actively participate in workshops and training as requested, including harassment prevention, bystander intervention, and other initiatives related to antiracism, equity, diversity, inclusion, and access.

Knowledge, Skills, and Abilities:

• 1–3 years’ experience in writing, proofreading, and editing, preferably in the arts, entertainment, or publishing industries.
• Demonstrated ability to manage multiple concurrent projects with competing deadlines.
• Exceptionally strong organizational and multitasking skills.
• Strong written and verbal communication skills, with high emotional intelligence and cultural competency.
• Basic understanding of brand voice, tone, and editorial consistency across platforms.
• Detail-oriented with a strong commitment to accuracy in both editorial and administrative work.
• Comfortable liaising with external vendors, freelancers, and/or media outlets.
• Commitment to antiracism, equity, diversity, access, and inclusion.
• Familiarity with Microsoft Office Suite and Mac computer operating system.
• Experience with or ability to learn our customer relationship management (CRM) platform Tessitura, as well as various digital content systems, email platforms, and/or social media scheduling tools.
• Familiarity with project management tools (e.g. Asana or similar platforms) a plus.

Application Procedure

Berkeley Rep is an equal opportunity employer and offers a full range of employee benefits, including 85% employer-paid health and dental insurance, optional vision, FSA, and 403(b) plans, professional development support, paid vacation, sick leave, and holidays.

Position available immediately. Online submissions only via https://www.berkeleyrep.org/about/get-involved/. Please include a cover letter and résumé when you submit your application. Persons from diverse backgrounds are highly encouraged to apply.

Berkeley Rep will contact candidates of interest. Please, no calls. Only complete submissions will be considered.