Administrative & Human Resources Coordinator

ADMINISTRATIVE & HUMAN RESOURCES COORDINATOR POSITION

WASHINGTON STATE

At-Home Office

Full-time, Hourly

Legal Counsel for Youth and Children (LCYC) seeks a collaborative, detail-oriented, and organized team member, committed to social justice and anti-racism, to provide administrative and human resources support to the organization. This individual will report to the Executive Director and will also provide support to the Director of Finance and the Director of Development & Communications. LCYC is a virtual non-profit – the Administrative & Human Resources Coordinator will work from home in Washington State.

COMMITMENT TO INCLUSIVITY, EQUITY AND REPRESENTATION:

LCYC is an equal opportunity employer committed to having a diverse staff and board reflective of the communities we serve. We strongly encourage applications from people of color, those with lived experience, people with disabilities, members of the LGBTQIA+ community, and other underrepresented and historically marginalized groups. LCYC particularly values lived experience in our practice areas of child welfare, juvenile court, youth and family immigration, and youth homelessness.

COMPENSATION AND BENEFITS:

This is a full-time, non-exempt, hourly position that requires a willingness to work some evenings and weekends, as well as occasional travel within Washington State. The salary range for the position is $34.35 - $35.52 per hour, depending on experience. The salary range for Fluent Spanish speakers is $36.76 - $37.93 per hour, depending on experience.

Supportive benefits include but are not limited to Paid Time Off; medical, dental, life and disability insurance; 403(b) plan; flexible spending plans (FSA) for health and dependent care; and paid home office needs such as laptop computer, work cellphone, stand-up desk, and printer.

LCYC does not have a shared office space. All staff work from home offices. Travel for work is compensated at the Federal reimbursement rate.

JOB DUTIES:

Human Resources (50%):

• Maintain and optimize LCYC’s Human Resources Information System (HRIS) by ensuring data accuracy, managing employee records, maintaining confidentiality, and acting as a point of contact for inquiries related to HR processes and documentation.
• Coordinate hiring processes, including posting job announcements, communicating with applicants, and coordinating hiring committee and interview schedules.
• Coordinate logistical onboarding and offboarding processes for employees.
• Keep policies and templates up-to-date in HRIS, organization filing systems, and the employee handbook.
• Recommend, draft, and implement job descriptions, policies, procedures, and handbook as needed.
• Handle employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
• Support professional progress review processes through all-staff communication and administrative support to supervisors.
• Assist with benefits coordination, including open enrollment and life change activities. Support employees with benefit
• related questions.
• Coordinate FMLA and other leave programs.
• Coordinate semi-monthly payroll process with third-party bookkeeper.

Administrative and Executive Director Support (30%):

• Coordinate logistics for LCYC’s monthly virtual meetings and twice annual in-person all staff meetings, and annual board retreat.
• Calendar team and Executive Director meetings and take meeting notes as needed.
• Coordinate scheduling and sending of monthly meeting materials to the Board of Directors.
• Provide communications support, such as handling mail and email correspondence, assisting with office-wide newsletter and internal communications, and communicating with vendors.
• Maintain and update certificates of insurance.
• Maintain annual business license renewals.
• Maintain files and organizational systems.
• Support Executive Director as needed with requested research projects.

Fundraising Support (20%):

• Enter donations and donor information into LCYC’s donor database, Little Green Light, and maintain accurate and up-to-date records, including timely synchronization of donations with QuickBooks.
• Assist Director of Development & Communications with tracking grant and reporting deadlines.
• Support correspondence with donors, such as fundraising solicitations, thank you notes, and tax receipts.
• Provide event logistical support (e.g., monitoring RSVPs, printing materials, day-of setup).

QUALIFICATIONS:

• At least 3 years of professional experience, including experience providing administrative or operational support and/or managing organizational systems.
• At least 3 years of experience supporting Human Resource processes.
• Experience using a Human Resources Information System (HRIS) is a plus.
• Experience using a Donor Management or Customer Relationship Management (CRM) system is a plus.
• Able to work independently, be self-motivated, and ask for help.
• Highly organized and detail oriented, with the ability to prioritize and simultaneously maintain multiple projects.
• Excellent time management skills with attention to deadlines.
• Able to learn quickly, with strong critical thinking and problem-solving skills.
• Intermediate skills in Microsoft Word, Excel, PowerPoint, Outlook, and Internet navigation.
• Excellent interpersonal and communication skills by phone, email, and in-person
• Ability to maintain confidential personnel, client, donor, and board information.
• Flexible, responsive to feedback, and committed to continual learning.
• Demonstrated commitment to LCYC’s mission of improving the well-being of youth by advancing their legal rights.
• Alignment with LCYC values, including its commitment to anti-racism and Community Centric Fundraising principles and approach.

WHO WE ARE:

LCYC protects the interests and safety of youth in Washington by advancing their legal rights. We accomplish our mission through direct legal representation, strong community partnerships, and systemic advocacy. We have four program areas: child welfare, immigrant youth and families, youth defense and youth homelessness.

LCYC provides community-based, holistic legal advocacy to expand access to justice for young people in Washington state. LCYC was created and continues to evolve in response to the community’s needs. We meet youth where they are—geographically, developmentally, emotionally, culturally, and linguistically. We collaborate with the youth, family members, educators, service providers, and other community partners to ensure that the legal and non-legal needs of the youth are met.

LCYC empowers youth by helping them understand and engage in complex legal systems that impact their lives and their families. We help youth understand and assess legal issues, options, potential consequences, and opportunities, before the youth determines the path forward.

LCYC is a team of supportive, creative, risk-taking, and flexible advocates seeking to disrupt the status quo. We are committed to continual learning. An essential part of that learning must be centered on anti-racism within ourselves, our organization, and the systems we encounter as advocates for young people. We are willing to fail forward, make mistakes and learn, and embrace change. We believe humor and teamwork are critical to doing this sometimes incredibly difficult work.

TO APPLY:

Please submit a letter of interest and resume to Emily Meltzer (she/her) via email at emily@lcycwa.org. For your application to be considered, please include a response to the following question in your letter of interest: How have your personal and/or professional experiences prepared you to contribute our commitment to anti-racism and equity, internally and externally?

We accept and review applications on a rolling basis, with priority given to applications received by April 14. This position will be left open until filled.