Bureau Administrator, Executive Office Budgets and Contracts

City of Boston Residency Required

Mission Statement

The mission of the Boston Public Health Commission (BPHC) is to work in partnership with communities to protect and promote the health and well-being of all Boston residents, especially those impacted by racism and systemic inequities. The BPHC sets an expectation that all staff and leadership commit, individually and as part of the BPHC team, to hold ourselves accountable to establishing a culture of anti-racism and advance racial equity and justice through each of our bureaus, programs, and offices.

Job Description

• Responsible for budgetary and administrative duties for BPHC's Executive Office programs, the central administrative departments, and the Property and Public Safety Departments.
• Responsible for the delivery of annual program budgets, which includes both external grants and city appropriation funds, plus bi-annual budget reforecasts;
• Responsible for handling and processing all vendor contracts and related invoices.
• Meets regularly with BPHC's Executive Director and Director of Administration and Finance to discuss budgets and contracting issues.
• Monitors revenue and expenditures and reports to program staff regarding budget status on both internal and external projects. Develops tailored budget projections and advises decision makers on available funding.
• Advises and assists in the preparation of budgetary components of grant applications and subcontract proposals to include staffing models.
• Manages, trains, and assists with professional development for one direct report, a Fiscal Manager. Oversees the Fiscal Manager in the duties associated with program purchasing including assisting with the development of RFPs, advising on the creation and execution of contracts, and reviewing POs and vendor payments.
• With Finance staff, ensures program staff are in compliance with federal and state grant and contract requirements and that all programs follow BPHC administrative and procurement processes.
• Oversees processing of personnel related needs, including the paperwork related to raises, transfers, onboarding and terminations.
• Operates independently. Uses independent judgement and discretion to make decisions affecting the program and staff as it relates to program operations/services and BPHC policy.
• Performs other duties as required.

Minimum Qualifications

• BA/BS required, (Business Administration, Public Administration, Finance, or Accounting major preferred).
• 3 to 5 years of for-profit, not-for-profit, and/or governmental entity experience required.
• Prior experience working with grants and contracts required. Prior experience working with city/municipal, state and federal agencies a plus.
• Excellent communication, interpersonal, and organizational skills.
• Must be self-motivated with the ability to work effectively as an individual and as a member of a team.
• Must be process oriented, capable of influencing without direct control and possess strong project management skills.
• Additional skills required include initiative; attention to detail; and system orientation.
• Strong computer skills including Excel spreadsheets and word processing required.
• General ledger and budgeting software experience a plus.

Additional Information

• City of Boston Residency Required; Allston, Back Bay, Bay Village, Beacon Hill, Brighton, Charlestown, Chinatown, Dorchester, Downtown, East Boston, Fenway-Kenmore, Hyde Park, Jamaica Plain, Mattapan, Mid-Dorchester, Mission Hill, North End, Roslindale, Roxbury, South Boston, South End, West End, West Roxbury, Wharf district.
• A Criminal Offenders Records Information request must be completed for this position. However, a record is not an automatic bar to employment but is reviewed in relation to the job applied for.
• This position requires direct client/patient contact and as a result of such direct contact, certain immunizations will be recommended and/or required prior to commencement of employment duties.
• Any position that requires an advanced degree will be subject to education verification.
• This is a grant funded position.
• The Boston Public Health Commission is an EEO Employer and all applicants meeting the minimum requirements are eligible to apply.
• This position requires the Child Protective Service Background verification.
• The advertised shift and schedule are subject to change at the departments discretion.

Shift

M-F 9am - 5pm

Hybrid schedule is subject to BPHC's teleworking policy which allows up to two days a week for remote work.

Pay Range

$100,000-$110,000