Project Manager

The Project Manager provides project supervisory coordination, management, and administrative support for Hadassah Midwest. The project manager is responsible for coordinating program engagements and performing related administrative assignments, working collaboratively with volunteers and staff to facilitate programming and logistics.

Project Manager will guide consistency in our projects within the Midwest geographic area strategies, commitments and goals as expressed in the annual plans of the regions. The Project Manager will ensure that the implementation and conclusion of each assigned project is on schedule. Projects will encompass programming for Major Gift and Grassroots fundraising (inclusive of annual giving), advocacy, membership, Jewish/Zionist education and more for Midwest regions and chapters.

Hadassah Midwest encompasses three Regions: Chicago-North Shore, Great Plains and Greater Detroit.

Duties and Responsibilities:

• Manage the planning and implementation of assigned projects, including but not limited to,
  1. Establishing timelines
  2. Enhancing the full-scale project plan and assigning tasks
  3. Executing meeting agendas, logistics, and notes
  4. Tracking project deliverables and data collection using appropriate tools
  5. Monitoring and reporting on progress to all stakeholders
  6. Assisting with defining project scope, goals, deliverable and resource requirements
• Serves as project point person, collaborating with team of key staff, volunteers, consultants, and vendors as needed/required.
• Works with program coordinators to ensure projects/programs are executed in a timely manner.
• Work closely with the Engagement professional and key volunteer leaders to define event goals, objectives and specific implementation plans as they relate to programming and logistics.
• Help to plan and promote collaborative events and programs taking place across the three Regions to increase the visibility and promote a positive image of Hadassah in the community.
• Ensure that budgets are submitted to the Finance Operation Manager for all programs and events that require an exchange of funds and make certain that budgets and deadlines are adhered to.
• Contact meeting venues to confirm arrangements; troubleshoot and solve problems with venues. Delegate to support team as needed.
• Review purchase orders, invoices, check requests and other budget matters.
• In consultation with marketing, coordinate the preparation of the marketing materials for programs and events, such as: invitations, flyers, and bulletin ads, social media updates etc. In addition, oversee design and functioning of online registration pages.
• Make on-site inspection trips to properties to ascertain suitability as needed.
• Staff events as needed.
• Train volunteers on best practices for programming and event planning.
• Advise Marketing on upcoming PR opportunities.
• Perform other duties as required.

Required Knowledge, Education, or Experience

• BA/BS; Minimum of 3-5 years relevant experience in project management or equivalent field
• Knowledge of Microsoft Office products
• Salesforce knowledge/experience a plus
• Excellent organizational, time management and communication skills
• Attention to detail and high level of accuracy
• Demonstrate teamwork and collaboration
• Skilled at problem analysis and assessment
• Detail-oriented, precise, organized, and proactive
• Ability to multi-task, and work independently