Administrative & Program Coordinator

Position Overview:

We are seeking a warm, organized, and proactive Administrative & Program Coordinator to join our small but passionate team! This position is at the heart of our Village — supporting both the day-to-day operations of the office and the success of our programs. You’ll work closely with the Executive Director, our team, board, volunteers, and members, playing a key role in ensuring that our office runs smoothly, our programs are welcoming and well-organized, and that our mission continues to thrive. You will be responsible for ensuring administrative and office operations are developed to support GV’s internal activities and external relations.

Responsibilities and Duties

(The job is flexibleand not limited to the below, positioncan be expanded to challenge you and help you expand your skills)

• Manage computer systems;Microsoft Office Suite,member database, website management, etc.
• Answer phone callsand implement clericalwork-filing, mailings, new member packets, etc.
• Interact with members,volunteers, donors, etc. with a patient and pleasant manner and can-do attitude
• Maintain and update our website, program calendar and email communications.
• Assist with setting up and breaking down the Village Square space for programs and events.
• Support coordination of member services, volunteers, and program logistics.
• Help maintain a friendly and inclusive environment for members, volunteers, and guests.
• Assist GV membersby filling volunteerrequests when necessary
• Support fundraising activities including the annual fundraiser, send thank you notes to donors, maintaindonor database, spreadsheets, mailing lists, mail out invitations, end of year appeals, etc.
• Assist board memberswith mailings, membership drives, fundraising, etc.
• Member services includingtracking membership expiration dates, mailing out renewal notices, invoices, newsletters, maintaining member records, service request database, etc.
• Program coordination including maintaining records of attendance, and entering information into database, attendingprograms when necessary, assisting with scheduling and room set up and reservations.
• Attend and assist with coordinating special events.

Qualifications and Skills

• Candidates must have a minimumof 2 years Executive Assistant/Office Managerial experience, non-profit experience is a plus
• Strong work ethic and excellent written and verbal communication skills.
• Understands and responds to the needs of a small organization
• Experience with working with current editionof Microsoft Office Suite, Adobe Acrobat Plus, Word Press, etc.
• Experience with websitemanagement and softwarepreferred
• Social Media Experience is also helpful
• Ability to quicklylearn backoffice
• software, electronic mail systems,etc.
• Ability to work in a fast-paced work environment that requires strong multitasking skills, excellent time management, extremeorganization, and self-starter mentality
• Highly organized with a strong attention to detail and follow up, able to work in a cooperative manner with board,members, and volunteers and communicate effectively and meet deadlines.
• Ability to manage multiple tasks in a community-centered environment.
• Excellent interpersonal skills, strategic thinker and results-oriented

Benefits

Opportunity to make a real difference in the lives of seniorsand know that you are helping to change the face of aging in America today! You will be part of a welcoming, mission driven organization that makes a real difference in people’s lives.

Job type-Part-time, hourly staff position

Monday through Thursday 10 am-6 pm with occasional evening or weekend work

Occasional opportunities for remote work and extra hours

Salary range-$20-$25.00 an hour

5 days PTO (after successful completion of 6-month probationary period)

10 days PTO after 12 months

Simple IRA Plan (with up to 3% match after successful completion of probationary period)

To apply:

Send Cover Letter

and Resume to Lynn@georgetown-village.org