Executive Director

Job Title: Executive Director

Location: Phoenixville, PA

Organization: Phoenixville Area Senior Adult Activity Center

Reports to: Board of Directors

Position Type: Full-Time

About Us:

Phoenixville Area Senior Adult Activity Center is a compassionate, community-driven organization dedicated to enhancing the quality of life for seniors in our area. We provide a variety of services, programs, and resources to support the aging population, promote their independence, and foster a vibrant, active community. As we continue to grow and evolve, we are seeking a dynamic and experienced Executive Director to lead our efforts in creating meaningful impacts for older adults.

General Overview:

The Executive Director (ED) is accountable to the Board of Directors for overseeing the effective management and growth of the organization. This includes, but is not limited to, fundraising and development, human resources, strategic planning, program management, financial oversight, facility operations, and communications. The ED will also serve as the primary representative of the organization to government agencies, the community, and the public.

Qualifications:

• Bachelor's degree preferred; a combination of relevant experience and education may be considered.
• Prior experience in the human services field, with direct supervision responsibilities, is preferred.
• Proven success in fundraising, including grant writing and securing funding from individuals and foundations.
• Chester County Health Department Food Manager Certification (or willingness to obtain).
• CPR, AED, and First Aid certifications (or willingness to obtain).
• Strong interpersonal, verbal, and written communication skills.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Proficient in delegating tasks effectively.
• High level of confidentiality, tact, and professionalism in all public-facing roles.
• Proficiency with Microsoft Office Suite (Word and Excel) and QuickBooks.
• Experience and training in the non-profit sector preferred.

Responsibilities:

• Fundraising & Grant Management: Lead the development and submission of grant proposals, maintaining ongoing relationships with major funders, including individuals and foundations.
• Community Engagement: Build and maintain collaborative relationships with local community organizations to enhance awareness and program impact.
• Facility & Equipment Oversight: Maintain a strong understanding of the facility and its operations, including equipment location and functionality. Respond to emergency protocols for after-hours building issues as needed.
• Financial Oversight: In collaboration with the Board of Directors’ Finance Committee, prepare the annual budget and oversee financial management. Coordinate the annual audit with an independent auditing firm.
• Compliance & Regulations: Ensure compliance with federal, state, and local regulations. Act as the liaison with the Chester County Department of Aging Services and the United Way, preparing and implementing agency contracts.
• Reporting & Communication: Prepare comprehensive monthly and annual reports for the Board of Directors. Attend Board meetings regularly and provide updates on organizational activities.
• Staff Supervision: Hire, supervise, evaluate, and, when necessary, release support staff. Oversee benefit administration for staff, including medical and dental insurance.
• Vendor Management: Coordinate with external vendors for services such as HVAC, plumbing, electrical, snow removal, grounds maintenance, and pest control.
• Training & Development: Ensure staff, volunteers, and Board members receive necessary training, including maintaining certifications in CPR, First Aid, and Food Handlers’ Safety.
• Technology Management: Oversee the organization’s information technology systems, ensuring regular updates, backups, and system upgrades are performed.
• Financial Integrity: Work closely with the Finance Committee to ensure adherence to Generally Accepted Accounting Principles (GAAP).
• Legal Support: Consult with legal counsel as needed for organizational support and guidance.
• Aging Services Knowledge: Stay informed about significant trends and developments in the field of aging.
• Program & Service Oversight: Supervise and monitor the fulfillment of agency goals and objectives for all programs, both within and outside the Center.
• Other Duties: Undertake additional responsibilities as assigned by the Board of Directors.

Compensation:

• Competitive salary based on experience. Salary range: $65,000 to $75,000
• Health benefits, including medical and dental coverage.
• Generous paid time off (PTO) and holidays.

Phoenixville Area Senior Adult Activity Center is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and community members.

Job Type: Full-time

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• Day shift
• Monday to Friday
• Weekends as needed

Work Location: In person