Elementary Program Coordinator, Brooklyn

Apex’s Elementary Enrichment Department addresses the educational, social, and emotional needs of elementary students through out-of-school enrichment programs, family nights, and community events. Sessions take place on Saturdays from October - May. The Elementary Department also offers summer programming during July - August. These programs are run by staff with support from volunteers.

The Coordinator will support our Saturday Elementary Explorers Program (3rd-5th grade), held at Apex’s Sunset Park site, in addition to all other programming that serves students and families enrolled in the Elementary Enrichment programs. This position will report to the Brooklyn Elementary Program Manager.

RESPONSIBILITIES

Program Management (55%)

• Assist with Saturday session curriculum planning and lesson plan writing for school-year and summer Brooklyn elementary programming;
• Support with on-site logistics including materials preparation, student and volunteer arrival, attendance, and dismissal;
• Facilitate Saturday sessions – support student engagement and learning, guide volunteers towards building community, and establish a positive culture of belonging in your respective classroom;
• Support student and family communication for session and events;
• Support the planning and implementation of school break programming (mid-winter, spring, and summer)
• Collaborate with other Apex departments to provide comprehensive support to youth;
• Support the Program Manager to achieve program benchmarks around student and volunteer enrollment and attendance;
• Support the collection and documentation of student and volunteer data in Salesforce and other platforms (attendance, surveys, communications);
• Proactively share programmatic feedback and contribute to ideas for program roadmap;

Volunteer Management (30%)

• Collaborate with other Elementary Program Coordinators to lead the volunteer intake and placement process for all Elementary Enrichment programs;
• Support program managers with volunteer recruitment events, orientations, and trainings;

Partnerships & Events (10%)

• Support strong, collaborative relationships with partner schools and organizations;
• Assist with the planning for and occasionally run Elementary community events, including Family Nights, field trips, and Field Day;

Other Duties (5%)

• Support the tracking and maintenance of team tools, including the calendar and budget
• Oversee the roles and responsibilities of an intern, as necessary
• Attend all program and leadership meetings, as necessary
• Perform other duties as required

QUALIFICATIONS

• BA or BS preferred
• 1-3 years experience working with youth preferred;
• Highly organized with strong oral and written communication skills;
• Strong ability and interest in building community and genuine relationships;
• Proactive nature and self-starter, ability to problem-solve autonomously;
• Enjoys working closely with a team, as well as independently;
• Ability to work on Saturdays, and take Sunday-Monday as the weekend
• Spoken fluency in Mandarin and written competency in Chinese highly preferred but not required

OVERVIEW OF BENEFITS

Paid time off: In the first year of employment, employees are eligible for approximately a combined 40 days of vacation, holiday, personal, and sick leave (10 vacation days, 12 paid holidays, org-wide closures for one week over the winter holidays and one week during the Fourth of July, 5 sick days per year, 3 personal days a year). Additional vacation days accrue according to years worked in the organization.

Medical and other benefits: Employees are eligible to participate in a range of medical, dental and vision insurance plans with Apex covering the majority of the cost for employees; 401K plan with employer matching; flexible spending account; commuter benefits; paid parental leave; and professional development stipend.

Hybrid workplace: Apex provides for a flexible remote work schedule on specific days of the week and requires employees to be on-site for other days of the week, and for special events and programs.

Organizational Culture: Apex is a highly collaborative, flexible, and employee-centered workplace. We are committed to diversity, inclusion, and equity both within our organization and in how we collaborate with others. If you love to work with a team and have exciting ideas you would like to explore and grow, we encourage you to join Apex for Youth!