Finance Coordinator

ORCID is seeking a Finance Coordinator to support ORCID's operations in the caretaking of our core financial processes, books, and records. This includes processing invoices, managing our expense reporting and credit card procedures, and assisting with the maintenance of our financial records and finance software, Quickbooks Online (“QBO”).

Responsibilities

• Supporting the finance department by handling administrative tasks, maintaining financial records, preparing reports, and assisting with monthly and annual reporting and compliance, ensuring smooth and efficient financial operations.
• Record Keeping & Data Entry: Maintaining accurate and up-to-date financial records, entering data into accounting software, and updating supporting spreadsheets.
• Payment Processing: Processing vendor invoices, ensuring accurate documentation and accounting for transactions, and processing payroll and similar payments
• Financial Reporting: Assisting with the preparation of financial reports, including statement of activities and statement of financial position
• Account Reconciliation: Reconciling accounts and bank statements, ensuring accuracy and identifying discrepancies
• Compliance: Assisting with compliance with financial regulations and company policies.
• Communication: Communicating with vendors and providing excellent customer service.
• Audits: Assisting with audits, supplying information to auditors as needed

Requirements and Qualifications

• Knowledge of Bookkeeping and Accounting Principles: Understanding of basic accounting principles and practices.
• Proficiency in Accounting Software: Familiarity with accounting software (QBO)
• Excellent Organizational Skills: Ability to manage multiple tasks and prioritize effectively.
• Attention to Detail: Accuracy is crucial in financial work.
• Strong Communication Skills: Ability to communicate effectively with colleagues, members, and vendors.
• Problem-Solving Skills: Ability to identify and resolve financial issues.
• Fluency in English required. Additional languages are a plus.
• Ability to travel based upon business needs (less than 10%)

Preferred Skills

• Salesforce and Expensify experience preferred
• Ability to work asynchronously and remotely in a highly productive manner
• International payroll management and experience with “Employers of Record”

ORCID has been a global, 100% remote organization since our founding in 2012. This has enabled us to build a team of the best and brightest minds in the industry. ORCID staff are curious and collaborative, and we strive to maintain a culture of learning. We offer programs like individually-focused professional development planning, monthly “Food for Thought” learning sessions on a wide variety of topics, and access to a digital learning platform, Udemy for Business. We are flexible and family-friendly, allowing staff to shift their schedules as needed, flex their time across the calendar month, and take an hour-long paid break each day (not to mention OFF– see the benefits we provide below).

As an organization, we are committed to diversity, equity and inclusion (DEI). We invite you to read our DEI statement and principles as well as learn about internal and external DEI initiatives we support here. Read more about our culture here.

Although we are geographically diverse, we are a small, cohesive community dedicated to our mission and to each other.

As an open organization valuing trust and transparency, we have an employee and contractor privacy policy describing how we handle applicant, employee and contractor data that we invite you to review if interested.

We provide:

A family-friendly, flexible working environment, including:

• Flexible work hours and the ability to work fully from home (when not traveling)
• A committed and awesome team serving a community-driven organization
• Competitive compensation & benefits, including a generous annual leave allowance, leave for Family & Compassionate Care, and an ORCID-wide day off on the Fourth Friday of each month
• A continuous learning environment with opportunities for training & professional development
• Tools to support our virtual office environment, including a monthly remote working stipend.
• An annual in-person all staff retreat plus optional virtual social events throughout the year.