Administrative and Communications Associate

The Foundation for Financial Planning (FFP) http://FFPprobono.org offers a unique opportunity for an individual seeking to gain executive-level exposure in an entrepreneurial and thriving national nonprofit. This position is located in downtown Washington, D.C. At this time, the role is hybrid, with two in-office days per week and the other days open for remote work.

We are looking for a resourceful, detail-oriented, organized and high-performing self-starter to provide administrative support to our CEO and work collaboratively with our six-person team. This is an excellent opportunity for a hardworking and eager candidate interested in building a career in the nonprofit sector. The Associate will have the opportunity to develop close working relationships with our experienced team members, all of whom have a deep background in nonprofit and other relevant fields. This position could be a wonderful growth opportunity especially for candidates interested in writing/public relations/marketing/social media.

FFP is a national 501(c)(3) charitable organization, solely devoted to supporting the delivery of pro bono financial planning to at-risk populations, including military members and wounded veterans, people with cancer and other serious medical diagnoses, seniors and family caregivers, low-income individuals and their families, domestic violence survivors and many more. FFP has provided more than $9 million in grants to national and community-based pro bono programs; worked with partners to activate more than 30,000 financial planners to volunteer their time and talents; and acts as a leader and catalyst to foster a rich tradition of pro bono service across the financial planning profession.

Essential Responsibilities:

• Support the CEO’s daily functions, including calendar management and scheduling, assisting with travel planning and expense reports, research, visitor greeting and coordination, drafting correspondence, updating contacts and other special projects as needed.
• Provide scheduling, administrative and strategic support as needed across all departments, including Grants & Programs, Communications, and Finance & Operations.
• Support event planning needs for onsite and off-site functions, board meetings and receptions, including site selection, menu selection, room layout, A/V, and other logistics.
• Support exhibit planning for major industry conferences, including exhibit prep and shipment.
• Provide support for meetings and calls, including detailed notetaking and reporting, and facilitating tech (e.g., Zoom webinars, etc).
• Help maintain CRM database, volunteer matching system, and grants platform.
• Process office mail and correspondence; help prepare mailings and shipments.
• Maintain office space and organization systems; manage office supplies for staff.
• Troubleshoot tech issues as needed, working with in-house IT company and other vendors as requested.
• Assist with drafting marketing materials, impact stories about volunteers and pro bono clients, social media content, and other materials in collaboration with our in-house experts. Depending on candidate interest, many opportunities to assist with communications and marketing are available.
• Execute special projects as assigned by CEO, VP of Development & Communications, Senior Director of Grants & Programs, or Director of Operations.

Essential Knowledge, Skills and Experience

• Bachelor’s degree required. Prior administrative or office work preferred.
• Working knowledge of DonorPerfect or other CRM is a plus.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). Experience with WordPress, MailChimp, Zoom, and social media preferred.
• Strong work ethic, positive attitude, and a willingness to be adaptable to dynamic needs.
• High degree of organization and attention to detail and ability to manage and make progress on multiple projects simultaneously.
• Excellent communication and interpersonal skills and ability to draft high quality written materials and correspondence.
• Passion for philanthropy and the impact it can achieve, with a strong interest in learning about and excelling within the nonprofit sector.
• Good sense of humor and ability to work both independently and collaboratively.