Director of Finance

The Hispanic Society Museum & Library is seeking a Director of Finance to be responsible for managing f a$7 million operating budget, providing oversight of all finance, accounting, auditing and board reporting activities. Responsibilities include managing of accounting, working capital, payroll, capital expenditures as well as grants administration. The Director of Finance will develop and implement best practices and ensure that systems and procedures are in place to support effective operations and audits. The Director will work closely the Finance and Audit Committees of the Board of Trustees, department managers, auditors.. Reporting to the Deputy Director, the person will supervise the Business Manager (and part time controller).

Finance and Accounting

• Work with Director & CEO and leadership team to develop annual budget and conduct monthly reviews of results. Prepare, administer and review all financial plans and compare to actual results with a view to identify, explain and correct variances as appropriate
• Oversee all accounts, ledgers, and reporting systems ensuring compliance with appropriate GAAP standards and regulatory requirements.
• Analyze financial data and present financial reports in an accurate and timely manner; communicate quarterly and annual financial statements; monitor progress and changes and keep senior leadership abreast of the organization’s financial situation.
• Oversee annual audit and all tax filings.
• Hands-on or review of entry of key day-to-day transactions, accounts payable and receivable and recording of journal entries. . Ensure institutional adherence to accounts payable and expense management processes.
• Work with the board’s Audit Committee and assist the chair of the Finance Committee in presenting quarterly and year-end reports to the Board. Prepare other analysis as requested (e.g., monthly cash flows)
• Implement, ensure compliance with, and document accounting policies and controls.
• Oversee payroll processing and entry of information generated by our PEO into accounting system.
• ensure that expenditures are consistently aligned with grant and program budgets throughout the grant/fund period.
• Maintain internal control and safeguards for receipt of revenue and expenditures; Evaluate donations/pledges received for proper accounting
• Develop budgets as needed to comply with capital expenditure projects and to satisfy requirements of funders (whether private or public).
• Manage organizational cash flow forecasting by working in partnership with department managers; collaborate with department managers to assess the financial efficacy of programs and events and establish finance and administrative systems to support program operations.
• Develop and track key metrics to measure performance.
• Manage and track the performance of invested assets in keeping with policies and investment guidelines
• Interface with external auditor and coordinate the audit.
• Review 990 Tax filings prepared by external auditors.
• Direct treasury activities and maintain banking relationships.
• Appropriately manage cash and investments.

Grants Management

• Prepare program reports as needed for management and to ensure compliance with grants.
• Create and maintain a grant tracking system to comply with all grant reporting as required by funders; track upcoming proposal submissions
• Collaborate with Development Department to create new proposals and work with grant writer on timely submission of reports

Qualifications

• Minimum of a BA; MBA preferred.
  • 7-10 years of accounting and finance management experience in a non-profit environment (museum or cultural institution preferred).
  • Strong understanding of accounting principles and GAAP standards; highly skilled using spreadsheets for planning and analysis.
  • Demonstrated success leading and managing financial and business operations.
• Solid experience coordinating audit activities and managing reporting, budget development and analysis, accounts payable and receivable, general ledger, payroll and accounting for investments.
• Experience with grants management as it relates to the reporting of foundation grants.

Other Requirements

• Demonstrated ability to operate as a team player, and to establish and maintain good relationships with staff throughout the organization.
  • Excellent analytical and abstract reasoning skills. Ability to translate financials and metrics into insights and strategic recommendations aligned with organizational mission and vision.
  • Excellent supervision and people-management skills and a proven ability to mentor, motivate, and support teams through inclusive leadership practices and collaborative problem solving.
• Experience in effectively communicating key data, including presentations to senior management, board and peers.
• Ability to take initiative and to manage multiple tasks and projects.
• Demonstrated resourcefulness in setting priorities, proposing efficiencies, and guiding investment in people, systems and facilities.

Technology Skills

• MS Office Suite.
• Advanced skills in Excel, including developing and managing complex spreadsheets.
• Strong Power Point skills: Ability to put together presentations for Board and other constituencies as needed.
• Hands-on experience with QuickBooks accounting program.