Organizing Program Assistant

Organizing Program Assistant

Job Category: Non-Bargaining Salary

Requisition Number: ORGAN003190

Posted: January 22, 2025

Full Time, On-site

Location: Washington, DC 20036, USA

Job Details

Description

Employer: Service Employees International Union (SEIU)

Location: Washington, DC (Headquarters)

JOB TITLE: Organizing Program Assistant

GRADE: MGT C

ANNUAL SALARY: $91,872.87

LOCATION: Washington, DC (Headquarters)

ORGANIZATIONAL OVERVIEW: We are the Service Employees International Union (SEIU), a union of about 2 million diverse members in healthcare, the public sector, and property services. We believe in and fight for our vision for a just society: where all workers are valued and all people respected—no matter where we come from or what color we are; where all families and communities can thrive; and where we leave a better and more equitable world for generations to come. We are an anti-racist union determined to check corporate power and uproot structural racism through unions—worker power and collective action—and government— legislative and political action. We fight for Unions for All and a government that works for all so that all of us, across race and place, can have power together in unions and participate fully in our democracy.

PURPOSE: This position is responsible for providing forward-thinking, high-level administrative support to the National Organizing Director, playing a key role in advancing Union priorities and ensuring seamless office operations. The role will also support the leadership body of the Organizing Department by facilitating group scheduling, and meeting prep and follow-up, for the Managing Director and Deputies. The role requires strong judgment, confidentiality, and professionalism, while proactively managing tasks that facilitate key programs and projects. Building positive and productive relationships is essential to effectively supporting leadership and driving organizational goals.

PRIMARY RESPONSIBILITIES: (Any one position may not include all of the specific duties and responsibilities listed. Examples provide a general summary of the work required and should not be treated as a total and complete list of expected duties to be performed by employees in the classification.)

Primary Responsibilities:

• Manage complex, dynamic calendar for the National Organizing Director, ensuring alignment of schedule to maximize productivity and support key initiatives. Proactively forecast strategic time needed by the NOD and set up schedule to drive her priorities. Ensure all scheduling requests are followed up with reliably and promptly.
• Support the leadership body of the Organizing Department, including the Managing Director and Deputies, by facilitating group scheduling and Deputy meeting prep and follow up. Track priorities of this body and provide administrative support for key leadership initiatives.
• Collaborate on critical leadership-level projects, assisting with coordination, tracking progress, and driving completion of executive priorities.
• Gather and organize relevant information and materials for NOD’s meetings, conferences, and presentations to support the executive team’s strategic objectives.
• Handle meeting planning, travel logistics, itineraries, and expense reports with precision and adherence to budgetary guidelines.
• Manage highly sensitive matters and communications with discretion, ensuring that all confidential information is handled with the utmost care.
• Act as the primary contact on behalf of the NOD for both internal and external stakeholders, fostering positive, productive relationships that reflect the professionalism and values of the Union.
• Anticipate needs and challenges, offering proactive solutions to keep programs and projects moving forward. Exercise sound judgment in determining appropriate actions, referrals, or responses based on preferences and Union policies.
• Ensure all duties are performed with a commitment to equity and a racial justice lens, contributing to an inclusive and just organizational culture.
• Performs other duties and special projects as assigned in support of the program.

Additional Responsibilities:

• Carry out other duties and special projects as assigned, with a focus on supporting the Union’s mission and advancing key programs.
• Provide support to the Organizing Department Operations as needed.

CONTACTS:

SEIU Executive Officers and various senior leaders and their assistants; Community and Union leaders and staff; SEIU International staff, and employers.

DIRECTION AND DECISION MAKING:

This position reports to the Managing Director of the Organizing Department and frequently operates independently, requiring a high level of self-direction.

EDUCATION AND EXPERIENCE:

A minimum of three (3) years of related work experience or a combination of education and experience that provides the following knowledge, skills, and abilities:

• Outstanding writing, verbal, and analytical communication skills.
• Knowledge of labor unions and their operations.
• Proficiency in Microsoft Office and Google Suite programs.
• Strong judgment, initiative, and the ability to work independently.
• Ability to collaborate effectively with SEIU leaders, members, and staff in complex, politically sensitive situations.
• Capacity to exercise independent judgment within defined limits and consult with peers or managers as needed.
• Curiosity about SEIU and social/economic justice movements.
• Passion for improving the lives of SEIU members and working people everywhere.
• Consistent modeling of the union's vision, values, and leadership standards.
• Proven ability to manage multiple projects simultaneously and meet established deadlines under pressure.
• Advanced administrative skills, including calendar management, travel coordination, and document preparation.
• Ability to anticipate needs, think critically, and offer proactive solutions.
• Strong relationship-building skills with internal and external stakeholders.
• Discretion in handling confidential and sensitive information.
• Meticulous attention to detail and reliable follow-through.

PHYSICAL REQUIREMENTS:

Work in this position will generally be performed in an office setting. However, the job may require work in other settings conducive to performing the tasks required to complete assignments. Must be available for travel, including overnight stays. Travel and work beyond traditional business hours is required.

APPLICATION REQUIREMENTS:

A resume is required and cover letter is strongly preferred for all applications.

PI260676944