Finance Specialist

What We’re Looking For:

FoodCorps seeks a highly organized, detail-oriented individual who is comfortable in a fast-paced office environment. Reporting to the Director of Finance, the Finance Specialist will be responsible for ensuring that the daily financial data processing of the organization runs smoothly, accurately and efficiently. This role is responsible for managing the full accounts payable cycle, accounts receivable invoicing, ensuring accurate financial records, and supporting month-end close processes. The ideal candidate has 3-5 years of experience in accounts payable, accounts receivable, and general accounting, with a keen eye for detail and the ability to thrive in a fast-paced environment.

The Specialist will work with a variety of programs including Concur (expense reporting), Intacct (accounting software), Paylocity (payroll), google documents, word and excel. The organization is currently transitioning from SAP Concur to BILL.com for Accounts Payable, and this role will play a key part in supporting the migration, ensuring a smooth transition, and optimizing workflows in the new system.

This is a full-time remote role that will require in-person responsibilities from time to time.

Who You Are:

You are a motivated, highly organized and efficient professional, with a keen eye for detail and knack for creative problem solving. You have impeccable written and verbal communication skills that enable you to convey complex information in an engaging and thorough fashion. You have a strong internal motivation and are comfortable juggling multiple projects and tight deadlines. You’ve had previous experience working on a financial or accounting team, and are highly skilled at accurately maintaining financial data and policies and procedures. You are deeply invested in having social purpose in your work with a work environment that values learning and collaboration, continuous improvement and accountability. You have a passion for helping organizations manage increasingly sophisticated finance functions.

Primary Responsibilities:

• Maintain clean and accurate financial records for the organization.
• Process all AP items to ensure accurate coding and timely payment of all approved vendor invoices.
• Manage site fee in coordination with the Impact Programs Team by preparing annual invoices and managing collection and refund process. Manage check receipts for deposits.
• Process and record staff reimbursements and credit card spending in the AP system.
• Record other financial transactions for the organization including posting payroll activity and benefits to the general ledger.
• Reconcile and close AP financial activities each month for all checking, credit and benefit accounts of the organization.
• Support payroll processing, state tax review, and AmeriCorps review.
• Become an Intacct expert and support Intacct optimization.
• Support audit prep and audit reporting functions.
• Support monthly close with Directors.
• Process expense allocation.
• Maintain and enforce the financial policies of the organization.

Skills of the Ideal Candidate:

• 3-5 years of accounts payable and general accounting experience.
• Previous non-profit experience is preferred but not required.
• Bachelor’s degree in Accounting, Finance, or a related field (or equivalent experience).
• Strong knowledge of GAAP, accrual accounting, and AP processes.
• Familiarity with vendor management and 1099 compliance.
• Excellent written and verbal communication skills, combined with strong problem-solving abilities.
• Highly organized and motivated with a keen eye for detail.
• Ability to work in a fast-paced, start-up nonprofit environment.
• Strength in multi-tasking, goal-setting and problem solving, often under tight deadlines.
• Experience with GL accounting software, familiarity with Intacct preferred.
• Experience using BILL.com AP system is a plus.
• Familiarity with Microsoft Office, Google, Salesforce and Box or other cloud-based technologies strongly preferred but not required.
• High level of discretion with confidential and sensitive personal information.
• Previous experience with AmeriCorps or understanding of AmeriCorps regulations encouraged.
• Knowledge of the food movement, childhood obesity, nutritional education and related issues welcomed but not required.