Payroll/HR Administrator

SUMMARY DESCRIPTION:

This position supports the entire organization, interacting regularly with all supervisors as well as all employees and independent contractors. In addition to superb attention to detail and accuracy, excellent interpersonal and communication skills are critical to the success of this role. Reporting to the Chief Financial Officer and working closely with the HR Business Partner, the Payroll/HR Administrator joins the organization at a pivotal moment as the Dance Group just completed the implementation of a new payroll software as part of a new co-employer, PEO relationship with Insperity.

The successful candidate joins a community of kind and dedicated arts and administrative professionals who are propelled by Mark Morris's commitment to artistic excellence, access to the arts, and the impact that the arts have in connecting and engaging communities.

RESPONSIBILITIES include but are not limited to:

Payroll Processing

• Process bi-weekly payroll for approximately 200 employees (staff, dancers, production crew, teachers, and musicians)
• Prepare bi-weekly fee payments for approximately 50 independent contractors (faculty, musicians, production crew)
• Verify payroll information (e.g. time sheets, contracts, overtime payments, direct deposits, wage attachments, etc.) for the purpose of ensuring accurate distribution of funds.
• Verify Insperity processing of quarterly and annual Federal 941 and NYS-45 tax fillings
• Verify and ensure timely and accurate year-end W2s and other related reporting forms required by the IRS
• Maintain a wide variety of payroll information, files and records in paper and electronic formats for the purpose of providing an up-to-date reference and audit trail in compliance with Record Retention Standards
• Maintain confidentiality and provide superb customer service to address any payroll matters.

HR Administrative Support

• Assist in talent acquisition and recruitment processes
• Create and analyze payroll, timekeeping and HRIS reports as needed
• Update departmental systems with onboarding, offboarding and active staff information
• Assisting with annual Audit preparation as needed (financial, workers comp, tax return)

QUALIFICATIONS:

• At least 2–4 years of payroll processing experience and accounting knowledge
• Payroll processing experience required, preferably for union and non-union employees as well as complex pay types, pay codes and pay structures
• Excellent interpersonal and communication skills
• Rigorous attention to detail and proven ability to work with precision and accuracy
• Proficient with Microsoft 365, including Outlook, Teams, Advanced Excel, Google Suite
• Ability to maintain a strict level of confidentiality, discretion, judgment, tact, and diplomacy in all matters is required
• Technologically savvy and familiar with computerized accounting and payroll software applications, experience using Blackbaud’s Financial Edge or Insperity Payroll a plus

YOU WILL BE SUCCESSFUL IN THIS ROLE IF YOU:

• Can be firm on policies and procedures but flexible in managing people and relationships
• Have patience and grace when interacting with different personality types
• Have an excellent memory and zealous attention to detail
• Possess strong organizational skills and have the ability to prioritize and meet deadlines
• Are someone with initiative who can take ownership of their work and enjoys working as a team player to reach shared departmental and organizational goals

SCHEDULE: This is a full-time, non-exempt 40 hour per week onsite position, Monday-Friday. Flexible hybrid schedule to be determined upon successful completion of introductory period.

PHYSICAL REQUIREMENTS: General mobility in office areas. Ability to operate data processing and other office equipment. Prolonged periods sitting or standing at a desk and working on a computer.