The League of Women Voters of Pennsylvania (LWVPA) is seeking a dedicated and dynamic Program & Operations Coordinator to join our team and support our mission of empowering voters and defending democracy. In this role, you will play a crucial part in managing and enhancing our civic engagement and advocacy programming activities and day-to-day League operations, including coordination of statewide committees and program initiatives, League administration, financial operations, and supporting communications and development, and program initiatives and event planning. This position is crucial to ensure the smooth functioning of our organization and the success of our mission. The Coordinator will work primarily with the Executive Director, the State Board of Directors, and other staff and fellows to support the daily, quarterly, and annual operations of the League. This person will play an important role in building organizational capacity at the state level and grow the organization.

About the League of Women Voters of Pennsylvania

The League of Women Voters of Pennsylvania (LWVPA) is a nonpartisan, grassroots democracy and civic engagement organization that encourages informed and active participation in government, works to defend and protect the right to vote, seeks to increase understanding of major public policy issues, and influences public policy through education and advocacy. With 105 years of experience, the League is one of America’s oldest and most trusted civic nonprofit organizations. We envision a democracy where every person has the right, the knowledge, and the confidence to participate in government.

LWVPA Commitment to Equity:

LWVPA is an organization committed to diversity, equity, inclusion, belonging, and accessibility (DEIBA) in principle and in practice. DEIBA is central to our organization’s current and future success in engaging all communities and policy makers in creating a more reflective democracy. LWVPA is committed to fostering leadership among and elevating the voices of women, young people, people of color, Indigenous people, immigrants and refugees, low-income people, LGBQ+, and transgender, gender non-conforming, and non-binary people, people with disabilities, young parents, people who were formerly incarcerated and people living in the many intersections of these experiences. We encourage individuals from these communities to apply for this role.

Key Responsibilities (to include, but not limited to):

Statewide program initiatives: in cooperation with the Executive Director and the Civic Engagement Coordinator, oversee, manage, and implement statewide programs (e.g. advocacy programs like an Lobby Day, State Lobby Corps; training programs like leadership training sessions, lobbying & advocacy training sessions, etc.); support and staff LWVPA program committees; plan, coordinate, and execute the bi-annual Convention and Lobby Day; and other program initiatives as developed and as needed;
League Administration: maintaining member and supporter databases; assisting Board and staff with internal technology; maintaining accurate internal and external calendars; staffing the LWVPA finance committee and facilitating other Board and Board Committee meetings, as needed; supporting local Leagues, as needed
State League communication: support the maintenance of the State League website and social media accounts; sending emails and action alerts through Action Network; creating and sending a monthly newsletter
Financial bookkeeping: inputting, managing, and paying bills; reconciling credit card statements and banking transactions; filing local League chapter 990-Ns; Managing reimbursements for Fair Districts PA; Local League billing; and, audit support
Development: recording all donations and sending donor acknowledgment letters/emails on behalf of the ED, this includes recording donations for Fair Districts PA and facilitating donor acknowledgment; support the ED and Development Director by identifying funding opportunities; drafting/finalizing grant proposals, as needed; tracking grant spending and reporting; facilitate the logistics of individual and major donor given campaigns; drafting/finalizing the annual report to members and donors
Vendor management: liaising with and managing payments to vendors

Location and Time Expectations:

This position will be remote but based in Pennsylvania, with the expectation for travel to Harrisburg, or other locations, to support State and local League events, and to meet with the Executive Director and other staff, as needed. This position is full-time at 40-hours per week, including some evenings and weekends, as necessary.

Qualifications:

Bachelor’s degree required, Master’s degree in public administration, public policy, or related field, preferred
Pennsylvania resident
Ability to work independently, with strong interpersonal skills
Ability to work under tight deadlines, including the ability to pivot quickly to address time sensitive needs, while maintaining data/information accuracy and integrity
Excellent communication skills, both written and oral, including flexibility and patience to address Board and local League members’ questions and concern
Knowledge of and experience with QuickBooks Online
Additional experience with Bill.com, Canva, and Squarespace, or other website builder, a plus

Compensation and Benefits:

Salary is competitive and will be commensurate with experience. The salary is also complemented by a competitive benefits and time-off package.

How to Apply:

Applicants should submit a cover letter and resume to Amy Widestrom, Executive Director of the League of Women Voters of Pennsylvania, at info@palwv.org. The cover letter should detail how an applicant’s experience aligns with the expectations of the Operations & Program Coordinator role and highlight any other skills or attributes that would support the work of this position. Applications without a cover letter will not be considered.

Priority deadline for consideration is Friday, April 11, 2024, after which applications will be reviewed on a case-by-case basis until the position is filled.