Jazz Studies Administrative Apprentice

Department: Music Division/Jazz Studies

Reports To: Director of Professional Apprentice Program, Chair and Associate Director of Jazz Studies, Manager, Admin and Production of Jazz Studies, Manager of Jazz Operations and Library

Exempt or Non-Exempt: Non-Exempt

Description:

This is a full-time position. The apprentice will work closely with members of Jazz Studies in the day-to-day operations of the Juilliard Jazz Orchestra, Juilliard Jazz Small Ensembles, and classes. The Apprentice will have exposure to key elements of department operations and management including the ensemble music library, equipment, personnel, scheduling, entrance auditions, Showcase juries, and concert production.

The salary is $17.39 per hour or a contracted amount of $27,824 for the school year.

About the Professional Apprentice Program: This program provides immersive training for emerging performing arts technicians and administrators, addressing the need for practical training in the field. For over four decades, it has prepared recent graduates, early-career professionals, and individuals undergoing career transitions for employment in the cultural sector. This is achieved through hands-on experience, professional development, and networking and mentorship opportunities.

Details can be found on the Juilliard Website's Professional Apprentice Program Page.

Working at Juilliard:

Founded in 1905, The Juilliard School is a world leader in performing arts education. The school’s mission is to provide the highest caliber of artistic education for gifted musicians, dancers, and actors from around the world so that they may achieve their fullest potential as artists, leaders, and global citizens.

Excellence and professionalism are important guides in how we go about our work, but we also connect to the mission as individuals in the workplace. We thrive because of our variety of backgrounds and our ability to be open and honest, and we also thrive because we enjoy each other’s company. We believe that each employee has the responsibility to help shape the Juilliard organizational culture, and we provide opportunities to participate in team-building throughout the year. Our organizational values focus on excellence, creative enterprise, and equity, diversity, inclusion, and belonging.

We encourage you to read more about how we achieve our mission on our website, juilliard.edu.

Role Responsibilities:

• Ensemble Personnel Management
• Act as a liaison between and among student musicians, conductors, faculty, and staff.
• Take attendance at orchestra services, communicate with conductors about rehearsal start and stop times, breaks, and personnel issues.
• Update the ensemble pages on Juilliard’s Digital Bulletin Board, MyJuilliard page, and propose edits to the Juilliard Jazz website pages.
• Update and maintain repertoire, alumni database.
• Create attendance rosters for Rhythm Section, and Doubles for Woodwind and Doubles for Drummers classes.
• Support annual auditions and Showcase Juries.
• Orchestra Library
• Provide library services for Reading Big Band and Juilliard Jazz Orchestra at readings, rehearsals, and performances, at the direction of the Library Manager.
• Office Administration
• Support monthly faculty meetings including taking of minutes.
• Enlist student writers for the weekly Friday Note email newsletter.
• Participate in regular staff meetings.
• Field jazz classroom reservations from students and faculty.
• Operations and Concert Production
• Create piano tuning schedule and coordinate tuning needs with Piano Tech Department.
• Serve as Project Manager for Juilliard Jazz Orchestra concert rotations.
• Artist Services
• Assist with Guest Artist handling.
• Research information regarding programming as requested.
• Provide hospitality to guests as necessary.

Minimum Requirements:

• Bachelor’s Degree, or related professional experience and transferable skills, or a combination of both.
• Background in music performance, education, or artistic administration.
• Some knowledge of jazz repertoire.
• Ability to work a flexible schedule, including nights and weekends as required.
• Excellent written and verbal communication, organizational skills.
• Strong computer skills including Microsoft Word, Excel, Outlook.

Preferred Background:

• Ensemble management experience.

Benefits:

• All Juilliard performances are free to Juilliard employees.
• Discounts on day-of tickets to partner organizations at the Lincoln Center campus.
• Tuition-free Extension classes. Feel free to browse available courses here.
• Generous paid time off, including personal leave, sick leave, and scheduled school holidays.
• A culture of excellence, best practice, and employee engagement with like-minded colleagues.

Nondiscrimination Policy:

The Juilliard School is committed to a policy of equal treatment and opportunity in every aspect of its relations with its faculty, staff, students, and other members of the Juilliard community, and does not discriminate on the basis of actual or perceived race, color, religion, creed, age, sex, national origin, alienage, ancestry, citizenship, sexual orientation or preference, gender identity, physical or mental disability, medical condition, predisposing genetic characteristics, marital status, partnership status, or any other basis prohibited by applicable local, state, or federal law. This nondiscrimination policy covers, but is not limited to, recruitment, hiring, training, benefits, rates of pay and other forms of compensation as well as student admission, access, and treatment in school programs and activities.