Operations Coordinator

The Black Swan Academy is seeking a part time Operations Coordinator who is detail oriented, creative, resourceful, and a strong communicator to provide support to key administrative and operations functions

Key Roles and Responsibilities:

• Manage and/or create systems for collecting & tracking data and maintaining records including, but not limited to operations, finance, development, communications and/or programs;
• Process expenses, reimbursements and other financial transactions
• Support HR functions, including processing organization payroll, employee onboarding, etc.
• Support logistics for programming & events, including ordering supplies, coordinating meals & catering, acquiring event space, etc.
• Draft and disseminate meeting agendas and meeting minutes for staff and board;
• Assist with preparing and distributing documents, reports and other resources;
• Support calendar management for the organization and Co-Executive Directors
• Other administrative & organizational duties as assigned

Required Qualifications:

• At least 2 years of administrative experience;
• Excellent organizational skills;
• Entrepreneurial spirit, innovative and solution oriented;
• Strong verbal and written communication skills;
• Must demonstrate patience, flexibility and a charismatic personality;
• Strong ability to prioritize, multi-task and navigate competing deadlines;
• Strong interpersonal skills, including collaborating with staff, board and external partners;
• Interest in operations and organizational development;
• Proficiency with Google Suite, Microsoft Word and Excel expected; experience with Asana, ADP a plus

Desired Qualifications:

• Familiarity in finance, accounting or organizational financial management
• Familiarity in human resources is preferred, such as onboarding new employees

Commitment to Equity and Diversity

We are on a mission to create a pipeline of Black youth leaders that are committed to improving self, as well as their communities. Black Swan Academy is an equal opportunity employer and does not discriminate against any employee or applicant because of race, color, ethnicity, religion, gender, sexual orientation, gender expression, national origin, disability, age, marital status, military status, pregnancy, or parenthood. We strongly encourage native Washingtonians, Black, Indigenous, and People of Color, LGBTQ, women, trans and gender non-conforming people, people with disabilities; and/or formerly incarcerated people to apply. We encourage anyone for whom this overview resonates to apply.