Project Finance Coordinator

Cascade Bicycle Club is seeking to hire a Project Finance Coordinator - Statewide Programs (or “Project Coordinator”) to help oversee contracting and payment flows (receivables and payables) in support of Cascade’s Statewide Bicycle Safety Programs (the “statewide program”), a 16-year, $216 million initiative funded as part of Move Ahead Washington legislation and the Climate Commitment Act. The ideal candidate is detail-oriented, data-driven, passionate about youth development and racial equity, and possesses strong communication and organizational skills.

The Project Finance Coordinator will support Cascade with the reporting required of all partner organizations implementing programming across the state. This includes supporting the Finance Manager in reporting on grantee, subcontractor, and consultant progress (Narrative + Financial Reports), collating data from partner organizations and Cascade’s internal costs, and submitting to Washington state for review and reimbursement. The Project Finance Coordinator will likewise support Cascade’s Statewide Partnership Managers with partner program fidelity reporting. Lastly, the Project Finance Coordinator will provide detailed feedback to the Statewide Programs Team on internal and external financial and narrative reports to inform our status in relation to the five dimensions of Program Fidelity:

1. Adherence
2. Exposure
3. Quality of Delivery
4. Participant Responsiveness
5. Program Differentiation

Who We Are

Cascade Bicycle Club, the nation's largest statewide bicycle nonprofit, is 10,000-members, 54-years old, and 38-staff strong, serving bike riders of all ages and abilities throughout the state of Washington. We teach the joys of bicycling, advocate for safe places to ride, and produce community rides and events. Our signature programs include the Seattle to Portland ride, the Pedaling Relief Project, advocacy for connected trail networks and on-street bike networks in Seattle and across the Puget Sound Region, Your Streets Your Say, Free Group Rides, Adult Classes, Let's Go, and the Major Taylor Project.

In March 2022, Cascade Bicycle Club was selected by the State of Washington – as part of the Move Ahead Washington (MAW) investment program – to help expand cycling safety education to schools and students across the state. The MAW will have two programs: one targeting grades three through eight with in-school Physical Education programs, and another serving middle and high school students through after school youth development programs. The curriculum for grades three through eight is modeled on the Let’s Go and Let’s Go Further programs in Seattle and Edmonds that teach students biking and walking safety through PE classes. The middle and high school programming (Youth Development Program) is inspired by Cascade’s Major Taylor Project, which empowers youth through after-school bicycling clubs and earn-a-bike programs in South Seattle and Tacoma communities that have been historically underserved. These youth education and enrichment programs are the largest statewide youth bicycling education initiatives of their kind in the nation.

Washington Bikes promotes the health, safety, environmental, and economic benefits of bicycling. We advocate for people who bike, endorse political candidates, and hold officials accountable. We collaborate with community members and public officials to shape policies and investments in active transportation that create equitable, sustainable, and thriving communities across Washington state.

Our Values

• Equity - We lead with a racial equity lens to eliminate inequities in community health outcomes and in mobility and transportation access. Bicycles are a tool for liberation.
• Climate Justice & Clean Air - Bicycles are clean, healthy, and affordable solutions to help solve the climate crisis, clean our air, reduce transportation pollution, and create sustainable communities.
• Community - We create opportunities for people to come together by removing barriers and fostering a sense of belonging. Bicycles are an integral part of creating connected, equitable, and thriving communities.
• Safety - Safety is a right; we champion spaces that foster physical and emotional well-being.
• Collaboration - We share power, resources, and knowledge as a means to enrich lives and form mutually beneficial partnerships. We celebrate the existing strengths of our partners and participants and seek to be an accessible asset for others.

For a detailed description of the organization and its programs, please visit http://www.cascade.org or http://www.wabikes.org.

What You'll Bring

Duties and Responsibilities

• Track and coordinate the satisfaction of contractual compliance deadlines, requirements, and regulation implementation
• Receive monthly contract expenditure reports from partner organizations (and Cascade internally); review for alignment to agreed contracts and submit to WSDOT for reimbursement.
• Implement tracking system internally to track that all contracted parties are submitting reports as required and that budgeted spending tracks with contract agreement and outcomes (e.g. contract tracking system).
• Collaborate with Program Officers and the Finance Manager in the preparation of quarterly progress and financial reports for WSDOT and the state Legislature.
• Advise Programs Team on reporting requirements for WSDOT Contract (over time, this person will be the main resource for aggregation and monitoring contracts with subgrantees)
• Carry out quality assurance activities
• Manage programmatic reporting deadlines
• Support general compliance (expense/receipt diligence)
• Partner with colleagues to ensure they are well-equipped to provide compliant services to partner organizations
• Review grant and contract agreements prior to execution to certify programmatic data collection methods, which will in turn ensure compliance with contractual requirements
• Collaborate with Partnership Managers in the implementation and evaluation of grant programs.
• Complete special projects and other related duties as assigned.

Skills and Competencies

• Comfortable working with financial and programmatic data
• Strong collaboration and ability to work closely and respectfully with people from different backgrounds and perspectives.
• Exceptional project management, including ability to develop and track progress against project budgets.
• Highly organized.
• Strong communication skills (verbal and written).
• Creative problem solver.
• Ability to work independently and under complex, evolving, and unpredictable situations.
• Highly competent with technology (e.g., Google tools, Excel spreadsheets, and databases such as Salesforce).

Qualifications

• 2+ years of related experience required, with a demonstrated record of success in supporting program and policy compliance and assisting with audit preparation.
• Understanding of the General Ledger
• Proven Experience in Accounts Payable & Accounts Receivable
• Demonstrated proficiency in Excel
• Proficiency in Google Workspace and Microsoft 365 apps
• Commitment to uphold Cascade Bicycle Club’s values

Job Details

This position is full-time non-exempt and remote-hybrid eligible. Generally, work can be done off-site, provided there is no loss to team collaboration, the needs of the organization, and the essential functions of the position. However, residence in Washington state and the ability to come into the office at least one day a week is required. Some weekend and evening work may be required. Typical weekly hours for this position are 40.

Cascade Bicycle Club is on a journey to becoming an anti-racist organization. We strongly encourage applications from people who have historically been underrepresented in the bicycle industry, advocacy, and nonprofit work.

Cascade is an Equal Opportunity Employer and is committed to diversity, racial equity, and inclusion. Cascade does not discriminate on the basis of race, color, national origin, ancestry, sex, sexual orientation, gender identity or expression, religion, age, pregnancy, disability, work-related injury, covered veteran status, political ideology, genetic information, marital status, record of arrest or conviction, or any other factor that the law protects from employment discrimination. We strive to have a diverse board, staff, and volunteer base that is reflective of the communities we serve. This position is subject to reference checks and the completion of a background check. Cascade will consider qualified applicants for employment pursuant to the Seattle Fair Chance Employment Ordinance and Washington State Fair Chance Act.

Covid-19 Vaccination Requirement

If hired, you will be required to submit proof of vaccination.

Hiring Timeline

Estimated date of hire for this position is January 2025.