The purpose of this position is to coordinate and conduct administrative functions implemented by the American Speech-Language-Hearing Foundation in support of the charitable organization’s program, governance and fundraising operations. This position is responsible for the administration of multiple initiatives which involve complex and routine content-related tasks.

Responsibilities

Program
- Assist with electronic tracking of inquiries from, and timely responses to potential applicants.
- Assist with annual program processes and management, including announcement, promotion, submission, screening, review, notification and award phases.
- Support processes to format, edit, and distribute applicant and peer-reviewer communications (announcements and notifications) by organizing data and creating mail merges (electronic and postal).
- Assist with producing, collecting, and organizing pre- and post-award recipient materials for award disbursements and recognitions.
- Perform data entry (online submission system, accounting system, and fundraising and association databases).
- Support planning, implementation, and evaluation of virtual and in-person meetings (e.g., Program & Awards Committee) and/or event series (e.g., HBCU Series, Chat Series).
Governance/Operations
- Support administrative duties related to governance and operations, including Board of Trustees (BOT) communications and online platform management.
- Scheduling annual, monthly, and committee BOT meetings using Doodle, Outlook, and Zoom.
- Assist with annual in-person meeting logistics support and preparations.
- Perform general administrative duties related to office operations, originate check requests, order office supplies and monitor general proxy inbox.
- Assist with shipping materials for annual meetings and special project mailings.
- Assist with copyediting.
Development
- Assist with charitable gift processing (data entry) and generating acknowledgement letters.
- Support for event logistics: data entry, data organizing, collateral creation and printing, email preparation, event material mailings, and post-event evaluations.
- Assist with organizing social media analytics and research.

Qualifications

Knowledge Typically Acquired Through

Bachelor’s Degree
2-5 years related experience in a professional setting

Scope and depth of technical skills/knowledge:

Demonstrated proficiency using technology to organize and execute projects (e.g., Word, PowerPoint, Excel, Outlook, SharePoint, membership databases, fundraising software systems, electronic bulletin boards, Internet, desktop publishing)
Demonstrated experience with basic meeting planning and preparation, including ability to record accurate meeting minutes
Communicate effectively, both orally and in writing, with proofreading expertise; Demonstrated financial accounting and tracking skills;
Association/Foundation experience desirable

Scope and depth of nontechnical skills/knowledge:

Ability to organize and prioritize multiple and varied projects and tasks
Ability to manage time effectively to complete multiple projects with tight deadlines
Demonstrated initiative and ability to work independently and as part of a team
Strong interpersonal skills and willingness to assist others
Demonstrated knowledge of general office operation procedures

Description

Responsibilities

Program
- Assist with electronic tracking of inquiries from, and timely responses to potential applicants.
- Assist with annual program processes and management, including announcement, promotion, submission, screening, review, notification and award phases.
- Support processes to format, edit, and distribute applicant and peer-reviewer communications (announcements and notifications) by organizing data and creating mail merges (electronic and postal).
- Assist with producing, collecting, and organizing pre- and post-award recipient…