Executive Assistant

Title: Executive Assistant

Location: Boulder, Colorado; Remote Possible

Industry: Bicycle Industry Nonprofit

Employment and Classification: “At will” employment status; full-time position

About PeopleForBikes

PeopleForBikes (PFB) unites millions of Americans, thousands of businesses, and hundreds of communities to make every bike ride safer, more accessible, and more fun. Our mission is to get more people on bikes more often and make every bike ride better for everyone. Nationwide, PeopleForBikes represents more than 325 supplier members and 1.4 million individual supporters. The U.S. bicycle industry contributes $88 billion annually to the U.S. economy and supports more than 780,000 jobs. PeopleForBikes is composed of a Coalition that is the U.S. bicycle industry’s trade association and a Foundation that supports and promotes bicycling’s benefits and backs crucial bike infrastructure projects and programs. Additionally, we were named one of the top 50 best places to work by Outside Magazine in 2023.

Position Summary

PeopleForBikes is hiring an Executive Assistant. The role will provide executive and administrative support to PeopleForBikes’ President and CEO and also support the Operations team and other executive leadership functions. This role will work directly with the CEO and report to the Chief of Staff for professional development and support.

This is an ideal role for someone passionate about the power of the bicycle and eager to learn about and gain experience in the bicycle industry, bicycle advocacy, and working directly with boards of directors and key stakeholder groups. We are looking for someone who is detail-oriented and thrives in a fast-paced environment. The opportunities to learn and grow directly from PeopleForBikes leadership are plentiful. Previous PeopleForBikes executive assistants now direct marketing teams and fundraising efforts.

Responsibilities

Executive Assistant to the CEO and President

• Manage the CEO and President’s calendar and daily workflow.
• Schedule internal and external meetings, coordinating all logistics and details, providing relevant preparation materials, and ensuring appropriate follow-up.
• Manage key projects from beginning to end to help others be productive and successful, institutionalizing continuous improvement and best practices.
• Compile supporting materials (collateral material and leave-behinds) for partnerships, development meetings, and public relations opportunities.
• Update databases with appropriate contact information and communications tracking.
• Arrange hotels, flights, and other logistics.

PeopleForBikes Coalition and Foundation Boards of Directors Support

• Work with the CEO and President to prepare and distribute board meeting agendas, board decks, packets, and other communications.
• Schedule and arrange meetings, attend meetings, prepare meeting minutes, and maintain documents.

Operations Team Assistance

• Provide backup support for various officewide software including Google Admin, Dropbox, Zoom, and Microsoft.
• Help establish current and historical tracking systems for the office.
• Serve on the PeopleForParties committee that helps create a culture of belonging for staff.
• Assist with research, planning, and execution of PeopleForBikes events.
• Provide general support to guests and visitors.
• Minimal travel necessary.
• Other related administrative and executive duties as assigned.

Required Qualifications

Don’t meet every requirement? No problem. Studies show that women and people of color are less likely to apply to jobs unless they do, so we encourage you to apply anyway.

• College degree and two years of experience, associate’s degree and four years of experience, or six years of experience in administrative assistance, project management, or customer service.
• Experience and desire to work with scheduling software.
• Experience creating better systems and templates for future work.
• Exceptional attention to detail with proven project management and organizational skills.
• Takes initiative and is action oriented and gets work done quickly.
• Excellent written, oral, and interpersonal communication skills and understanding of discrete issues.
• Strong customer service ethic and willingness to go above and beyond to help PeopleForBikes’ stakeholders.
• Ability to step in for people on the leadership team whether it is to meet, take notes, or entertain customers/members, or represent the CEO in key meetings.
• Ability to work independently with minimal supervision to achieve deadlines.
• Skilled in the use of standard office equipment, spreadsheet, database, CRM, and Google Suite software experience.
• Ability to juggle multiple projects with attention to detail and accuracy while adhering to deadlines in a high-energy, fast-paced environment.
• Collaborative management and working style with a diverse workforce.
• Ability to problem solve and handle basic inquiries but also escalate important information to executives as needed.
• Ability to treat confidential information with appropriate discretion.
• Passionate about PeopleForBikes’ mission and the power of the bike to make life great.
• A commitment to safe, healthy, reliable, and affordable access to bicycling for all, especially those from underserved and marginalized communities.
• PeopleForBikes will consider alternative ways that an applicant may have gained the required qualifications, outside of traditional pathways.

Compensation and Benefits

This “at-will” position offers a competitive salary commensurate with experience. The title and salary range will be decided based on the applicant selected with a range of $65,000 to $80,000. PeopleForBikes offers an excellent and comprehensive benefits package, including paid health insurance for employees, a generous paid-time-off (PTO) policy including 23 days plus federal holidays, paid parental leave, a flexible work schedule including work from home options, and optional participation in a deferred compensation retirement plan with immediate vesting of a competitive employer match. In addition, we provide long-term disability insurance, a cell phone plan, and a laptop computer along with many other benefits like industry discounts. As icing on the cake, PeopleForBikes also pays you to ride your bike.

At PeopleForBikes, our agreed-upon set of team norms are what drives us to do our best every day we show up to work. Our core purpose is to make life great and our core values are to put others first, include everyone, and it can always be better. We’ll talk more in the interview process about what these mean, but for now, know that we continually strive to build and strengthen our team, we work together effectively to serve our mission, and we have fun. Beyond that, we’re casual, we work flexibly with remote work allowed, and we really love dogs. You don’t have to be an amazing bike rider to work here — what matters to us is a desire to work alongside passionate people improving the world through bikes (and hopefully you love bikes too).

Location

PeopleForBikes is based in beautiful Boulder, Colorado. This position can be remote. However, if you are in the Denver metro area, we require people to be in the office about two days per month. We encourage people to come in on Thursdays with lunch and bike rides.

To Apply

• Interested candidates should apply here. Please submit your application by November 15 for priority consideration. You will be contacted by a PeopleForBikes team member if your application is selected to move on to the next round.
• Due to volume, we will not respond to telephone or in-person inquiries.
• Incomplete applications will not be considered.
• The position is available immediately and will remain open until the position is filled.
• Interested applicants are encouraged to visit peopleforbikes.org for general information and organizational background.

Equal Opportunity

Our work to create safer, more comfortable, and more accessible places for everyone to bike starts with us. As an equal opportunity employer, we are committed to hiring a diverse workforce. You can find more on our hiring page here. We want our staff to be reflective of the backgrounds, experiences, and perspectives of the communities we serve and to create an inclusive work environment where employees and the communities we serve feel welcomed, valued, respected, and received. We believe that no matter who you are, where you're from, or why you ride, everyone can find joy on a bicycle.