Holistic Defense Training Administrator

The Bronx Defenders – an innovative, progressive, holistic indigent defense office in the South Bronx – seeks a passionate individual with a commitment to public defense to fill a position as our Holistic Defense Training Administrator.

The Bronx Defenders is a public defender non-profit that is radically transforming how low-income people in the Bronx are represented in the legal system, and, in doing so, is transforming the system itself. BxD seeks thoughtful, creative individuals with a strong commitment to public defense to join our dynamic and diverse staff. Our staff of over 400 includes interdisciplinary teams made up of criminal, civil, immigration, and family defense attorneys, as well as social workers, benefits specialists, legal advocates, parent advocates, investigators, and team administrators, who collaborate to provide holistic advocacy to address the causes and consequences of legal system involvement. Through this integrated team-based structure, we have developed a groundbreaking, nationally recognized model of representation called holistic defense that achieves better outcomes for the people we defend.

Each year, we defend more than 20,000 low-income Bronx residents in criminal, civil, family, and immigration cases, and reach thousands more through our community intake, youth mentoring, and outreach programs. Through impact litigation, policy advocacy, and community organizing, we push for systemic change at the local, state, and national levels. We take what we learn from the people we defend and communities that we work with and launch innovative initiatives designed to bring about real and lasting change.

Responsibilities

The Holistic Defense Training Administrator will be responsible for the logistics of BxD’s internal and external training engagements. The Administrator will report to the Director of Holistic Defense and Training and work closely with members of the leadership team to support cross-practice communication and coordination in training efforts. The Administrator will also provide direct support to the Director of Holistic Defense and Training, the Managing Director of Administration, the Center for Holistic Defense, and BxD’s Training Directors.

CLEs, CEUs, and Certifications

• In coordination with the Director of Holistic Defense and Training, develop a system to manage and issue timely and accurate attendance certifications for Bronx Defender-hosted trainings,
• Ensure accurate and timely CLE and CEU documentation is submitted by Training Directors
• Ensure availability of trainings to meet New York State CLE requirements for newly admitted and experienced BxD attorneys
• Manage the administration of BxD’s accredited provider status for New York State CLE and CEU programs, and our archive of course and CLE documentation and resources
• Coordinate the tracking of BxD attorneys' registration status and timely follow up to ensure re-registrations within established deadlines. Support the implementation of an automated tracking and notification system as required of both attorney registration and CLE credit completion

Internal Trainings

• Coordinate and manage the training logistics for onboarding and Holistic Defense Orientation for all new staff
• Develop, update and maintain office-wide communication and calendaring of trainings and professional development opportunities relevant to our work
• Track BxD trainings and attendance at trainings
• Coordinate logistics for office trainings
• Gather feedback for office trainings

Shadowing Coordination

• Develop and coordinate shadowing opportunity logistics for all staff to shadow practices and projects throughout the office

External Trainings

• Coordinate and manage logistics of annual Defenders Academy program, and any other similar future programing
• Coordinate with finance to manage budget and finances related to trainings
• Attend conferences, trainings, and other external events relevant to BxD’s work, as requested
• Coordinate and track BxD’s participation and attendance in external conferences, panels, and other speaking opportunities
• Assist with booking conference registration, accommodations and travel for staff attending conferences and trainings

Center for Holistic Defense (CHD)

• Coordinate meetings and engagements between CHD training sites and BxD staff
• Prepare training materials
• Conduct CHD site research and administer pre- and post-training surveys
• Respond to CHD inquiries by providing information and connections to resources
• Track engagements between BxD staff and other defenders in our database to support CHD grant reporting
• Participate in panel facilitation
• Maintain Holistic Resource Training Library

Administrative Support

• Attend and take minutes at Training Director and related meetings
• Support administrative needs of Director of Holistic Defense and Training
• Code reimbursements and credit card expenses to appropriate contracts for finance department
• Assist with tracking staff professional development approvals, use, and balances

Qualifications

Candidates must demonstrate:

• Commitment to supporting the defense of indigent, system-involved individuals in the Bronx community
• Experience working in and with racially, ethnically and socioeconomically marginalized communities
• Ability to effectively and respectfully communicate, collaborate and connect with people with various backgrounds, identities and experiences
• Effective verbal and written communication skills
• Ability to work well independently and collaboratively
• Ability to multitask, maintain order, and meet deadlines in a fast-paced, high-stakes environment
• Meticulous attention to detail
• Ability to think critically and creatively in fast-paced settings
• Ability to become a licensed notary within 3 months of employment, with all relevant fees paid by The Bronx Defenders
• Ability to receive constructive feedback, demonstrate introspection and shift behavior accordingly
• Ability to exercise good judgment, discretion, and confidentiality with sensitive matters
• Commitment to raising one’s cultural consciousness and challenging oppressive practices on an interpersonal and institutional level

This is an in-person position subject to the organization’s hybrid work policies.

Salary is commensurate with experience. For candidates with 2-10 years of directly relevant experience, the annual salary range for this position would be approximately $62,930 to $80,284 or $5,000 above our administrative salary scale. Full-time employees are also eligible for a comprehensive benefits package including but not limited to medical, dental and vision coverage; a 403(b) plan with employer contribution; and a generous vacation, sick leave, and parental leave policy. More specific information about salary and benefits will be provided if an offer is extended.

Approximately 70% of The Bronx Defenders' staff, including attorneys and non-attorneys, are represented by UAW Local 2325 - Association of Legal Aid Attorneys (AFL-CIO).This position is within the bargaining unit.

This position is non-exempt. By law, non-exempt employees are compensated hourly based on their annual rate and therefore are entitled to overtime, whereas exempt employees are not.