Accounts Payable Associate

The Young Center for Immigrant Children’s Rights invites applications for a 32-hour/week position of Accounts Payable Associate to be based remotely with preference to those located within commuting distance of one of our nine office locations. This position is benefits eligible. The Accounts Payable Associate’s role involves reviewing and processing invoices for payment, ensuring accurate general ledger coding and using Bill.com for tracking. Responsibilities include setting up and maintaining vendor accounts, collecting W-9 forms, and ensuring 1099 compliance. The position prepares payment batches, handles vendor inquiries, processes employee expense reports, and ensures timely payments. The employee will maintain organized accounts payable records, monitor aging reports, and assist with cash flow forecasting and audits. Additionally, they will support the Senior Accounting Manager, identify process improvements, and ensure compliance with company policies and regulations.

ABOUT THE YOUNG CENTER

The Young Center for Immigrant Children's Rights is a national organization dedicated to protecting and advancing the rights and best interests—safety and well-being—of immigrant children in the United States. The Young Center’s Child Advocate Program (CAP) serves as the federally-appointed bests interests representative for unaccompanied and separated immigrant children in federal custody. Through CAP’s state initiative, we also serve and are appointed by the Superior Courts of New Jersey as independent Child Advocates to children released from federal custody into the New Jersey community. Child Advocates meet with children and learn their stories in order to identify and advocate for their best interests through an interdisciplinary, trauma-informed, and culturally sensitive lens. The Young Center’s Policy Program fights for wholesale reform of the immigration system while pursuing immediate changes in policy and practice that center children’s rights and best interests in all decisions. The Technical Assistance Program, the Young Center’s newest program, offers intersectional expertise and critical resources to advocates and service providers working with immigrant children involved in child welfare and other state court systems.

The Young Center has offices in Houston, San Antonio, and Harlingen, Texas; Chicago, Illinois; New York, New York; Washington, D.C.; Phoenix, Arizona; Los Angeles, California; and Grand Rapids, Michigan. We also serve children through our programs in New Jersey.

DUTIES AND RESPONSIBILITIES

• Review, verify, and process incoming invoices for payment.
• Ensure accurate G/L coding for each invoice.
• Utilize Bill.com to process and track invoices.
• Set up and maintain vendor accounts, ensuring all required W-9 forms are collected.
• Ensure compliance with 1099 reporting requirements.
• Address vendor inquiries regarding payment status or discrepancies.
• Prepare payment batches (checks, ACH, wire transfers) for approval and execution.
• Ensure timely payment processing to avoid late fees and penalties.
• Review and process employee expense reports in accordance with company policy.
• Verify proper documentation and obtain necessary approvals for expense reimbursements.
• Maintain accurate and well-organized accounts payable records and files.
• Ensure all documentation is properly archived for audit purposes.
• Generate and monitor accounts payable aging reports, providing updates on outstanding payments.
• Assist in cash flow forecasting by reporting an anticipated outgoing payment.
• Provide administrative and financial support to the Senior Accounting Manager as needed.
• Assist the finance team with audits by providing requested accounts payable documentation.
• Assist in identifying and implementing process improvements in the accounts payable workflow
• Ensure compliance with company policies and applicable regulations for all payments.
• Other duties as assigned.

MINIMUM REQUIREMENTS AND QUALIFICATIONS

• 2+ year’s experience in an accounting or finance role
• Proven experience with Bill.com for managing invoice processing and payment workflows.
• Proficiency in Microsoft Excel, including the ability to use advanced functions, create financial reports, and maintain accurate data.
• Exceptional attention to detail and accuracy in processing financial transactions.
• Experience with general ledger coding and established accounts payable practices.
• Effective communication and organizational skills, with the ability to prioritize and manage multiple tasks efficiently.
• Previous experience in finance or accounting role, ideally within accounts payable.

PHYSICAL DEMANDS

Physical demands include regular attendance, keyboarding, sitting for long periods (at least 5 hours a day), driving. Ability to use computer, telephone, and copy machine. Ability to travel by plane, car and other conveyances within U.S. Occasional lifting for event setup/preparation.

APPLICATION DETAILS

The Young Center is an "at-will" and equal opportunity employer that does not discriminate in and affirmatively factors diversity into its hiring practices. Young Center encourages applications from all qualified individuals without regard to race, color, creed, religion, gender, sexual orientation, gender identity or expression, age, national origin, ancestry, marital or parental status, pregnancy, citizenship, non-disqualifying physical or mental disability, genetic information, or veterans’ status. Reasonable accommodation will be made so that qualified disabled applicants may participate in the application process; no applicant will be penalized for requesting an accommodation. Please advise in writing of special needs at the time of application.

$25.80 to $28.59 is the standard new hire range for this position ($28.38-$31.45 for those residing in the Los Angeles and DC metropolitan areas; $29.68-$32.88 for those residing in the NYC metropolitan area). Actual wage will vary depending on factors including but not limited to location and experience. The Young Center does not ask for prior pay history from our candidates and our offer-making process is negotiation-free for salaries and benefits. We offer our best possible salary based on relevant experience. The range listed is just one component of the Young Center’s total compensation package for employees. The Young Center provides paid vacation and sick time for part-time employees.