Accounts Payable

Manhattan Youth is seeking an Accounts Payable Specialist to assist the Comptroller in the day-to-day operational activities of the finance department as they relate to Accounts Payable. This position requires a strong attention to detail and excellent time management and organizational skills.

Key Responsibilities

• Set up new vendors in system
• Review invoices/check requests for proper authorization, documentation and mathematical accuracy
• Practice effective monitoring to ensure payments are made to vendors in a timely manner
• Ensure charges to appropriate expense accounts and cost centers
• Accurately input key information pertaining to invoices
• Provide payment reports or deposited checks
• Process petty cash receipts and reimbursements
• Process weekly check runs
• Communicate effectively and professionally with vendors and staff on all inquiries
• Process stop payments and replacement checks, as necessary
• Maintain and file all accounting documents, invoices, W-9, etc.
• Make copies of checks, complete deposit slips and make bank deposits
• Review and resolve outstanding checks over six months
• Prepare and file year end 1099s and 1096 forms
• Serve as a backup with sales tax payments
• Reconcile and process the business credit cards invoice each month
• Prepare fiscal year end A/P accrual and prepaid journal entries and schedules for year-end audit
• Provide vendor reports as requested by management
• Scan paid invoices
• Attach scanned invoices into accounting software
• Deliver or mail checks to appropriate recipient
• Assist with annual audits
• Process and submit quarterly reports to the Department of Labor
• Assist with the preparation of monthly Hudson River Park Trust (HRPT) reports
• Provide tax exempt forms when requested
• Request bids on large purchases
• Process cost comparisons
• Other duties as requested

Skills, Knowledge and Expertise

• College degree or experience in a Finance Department
• Experience with Accounts Payable a plus
• Excellent verbal and written communication skills
• Excellent interpersonal and conflict resolution skills
• Strong organizational, analytical and recording skills
• Strong computer skills – including Microsoft Office Suite (Word, Excel, Outlook, SharePoint, OneDrive)
• Strong attention to detail
• Able to multi-task and prioritize deadlines
• Must know Excel
• Professional and courteous
• Satisfactory completion of skills assessment

Benefits

• Paid lunch hour
• Vacation Days: 15 per fiscal year
• Sick Days: 7 per fiscal year
• Medical, Dental and Vision Insurance
• Retirement Plan
• Flex Spending Account