Finance Director

Department: Administration

Reports to: Executive Director

Status: Full time, salaried / exempt

Wage: $100,000 annually

Position Overview

Are you inspired by the mission and work of nonprofits? Do you enjoy the challenge of developing strategies, policies, and solutions? Are you energized by creating innovative and equitable systems and processes? The Finance Director is responsible for the financial oversight of YWCA. With a strong commitment to collaborative problem solving and building organizational capacity, the Finance Director is on a mission to enable YWCA to meet all service goals.

YWCA is on a Mission

YWCA is on a mission to eliminate racism, empower women, and promote peace,

justice, freedom, and dignity for all. For more than 120 years, YWCA of Greater Portland

has invested in our community, supported survivors, and advocated for the most

vulnerable among us: women, children, seniors, the unhoused, and the incarcerated. As

one of 200 Associations nationwide, we are proud members of YWCA USA, one of the

oldest and largest women's organizations in the nation.

Key Responsibilities

Financial Management

• Serve as the principal internal consultant to the Executive Director, Board of Directors, and program leadership on all financial matters, making recommendations and suggesting proactive strategies to meet organizational objectives.
• Manage the annual organizational budget process and present annual budget, audit, Form 990, and other relevant information to the Board of Directors.
• Drive best practices for accounting policies and ensure proper internal controls are in place, consulting closely with auditors to make any significant changes needed to financial processes and / or financial checks and balances.
• Build relationships with banks, vendors, and outside consultants to ensure the best use of YWCA’s resources.
• Manage relationships with banks, auditors, and other financial-related organizations.
• Provide oversight for and manage all budgets, forecasts and internal financial plans and processes:
  • Oversee and support the daily, monthly, quarterly and annual accounting operations including payroll, AR/AP, donations, general ledger functions.
  • Review short and long-term goals to ensure adequate existing and projected financial resources are available.
  • Prepare monthly, quarterly, and annual financial statements, and present necessary reports to executive director, staff, and board of directors.
• Oversee cash flow management, reviewing and updating annual cash flow projections on a quarterly basis, measuring projections against actual performance.
• Work with the finance committee and the Board of Directors to oversee the investments of the organization.
• Ensure contract and grant funds are spent according to purpose and all applicable restrictions.

Internal Operations

• Develop and maintain an intuitive and transparent financial framework that serves as a basis for sound decision-making.
• Help create and refine the organization’s strategic plan and implement new processes and approaches to achieve it.
• Track the fixed assets of the organization.
• Assess operational outcomes to ensure resources align with priorities and support equity impacts, and make shifts to reallocate or redesign resources, systems, or processes as needed.

Property Management

• • Provide oversight and management to address deferred and ongoing maintenance through asset management strategy.
  • Provide oversight of capital improvements including obtaining assessments and comparative bids, warranties, and permits, and effectively communicating tradeoffs to management and leadership.
  • Assist with negotiating property acquisition and disposition.
  • Assist with negotiating master leases and renewals to ensure smooth program operations.
  • Develop leasing structure to promote full occupancy, provide operating revenue, and further mission of the organization and comply with funding organizations’ terms and conditions.

Team Building & Staff Management

• Develop a high-functioning and cohesive team through steady and supportive leadership to create a culture of clear expectations, strong communication, shared accountability, and appropriate transparency; guide consistent and meaningful team meetings supported by trauma-informed practices that promote working together well.
• Provide consistent, supportive supervision that includes coaching, accountability, goal setting, professional development, and addresses performance issues proactively.
• Work with leadership team to build understanding of budget and financial management strategies and processes foundational to funding programmatic goals and operational stability.
• Build a diverse and committed network of well established, highly effective vendors to support the various efforts of YWCA financial and property management.
• Help set strategic priorities and agency-wide policies as a member of the leadership team.

Participatory Teamwork & Responsible Representation

• Engage consistently in anti-racism practices and approaches with internal and external work based on a deep understanding of historical and present-day structural racism.
• Participate in all internal planning regarding program management to ensure alignment of program plans with financial projections.
• Work with leadership team members around contract and grant management and financial reporting.
• Attend and meaningfully participate in all scheduled meetings with department, agency, and external partner teams.
• Responsibly represent the program and YWCA in the community, with community partners and other collaborators.
• Maintain all required training and certification plus 12 hours of YWCA Social Justice Training annually.
• Uphold YWCA of Greater Portland’s mission, vision, and values by acting with integrity, accountability, and responsibility toward community-based projects, fellow employees, volunteers, donors, and everyone the organization engages with.
• Perform other duties as assigned.

The Ideal Candidate

• Commits to eliminating racism and empowering women, strives for equity in all aspects of their work, and has a strong understanding of trauma-informed principles and practices.
• Communicates clearly, consistently, and kindly with agency partners, and colleagues, and responds in a timely, compassionate, and appropriate way to multiple partners.
• Manages a complicated and frequently deadline-driven work environment with consistent and effective self-care strategies and techniques.
• Advocates for social justice, including furthering the rights, protections, access to safety, and empowerment of historically oppressed, under-represented, and/or marginalized communities.
• Regulates personal emotions and practices self-care while enduring moderate amounts of stress and vicarious trauma.
• Brings an intersectional lens to the work that focuses on lived experience, resiliency, and opportunities for calling in and deeper learning.

Skills, Knowledge, & Experience

• 8 - 10 years of experience in finance leadership role, preferably nonprofit, handling AR / AP, payroll, journal entries, and closing the month and year-end books.
• 3 - 5 years of facilities management experience.
• 3 years of experience within supervisory management roles with responsibility for internal operations.
• Demonstrated experience developing and implementing organizational strategy, policies and procedures.
• Strong organizational, project, and time management skills with a successful track record of setting priorities and multitasking in a changing environment.
• Excellent time management skills and proven ability to meet multiple deadlines.
• Demonstrated culturally responsive communication skills (both written and spoken)
• Ability to work independently and be self-motivated.
• Ability to organize, prioritize and complete multiple and varied tasks.
• Desire to actively participate in self-reflection, continued education, and professional development.
• Ability to build rapport with people from diverse cultural and economic backgrounds; consistently treat others with respect and dignity.
• Ability and willingness to work as a team member and support the mission and goals of YWCA of Greater Portland.
• Bilingual and cross-cultural knowledge, experience, and skills a plus.
• Experience with NetSuite / Oracle a plus.

Job Conditions

• Primarily remote position in Portland Metro Region that requires in-person meetings with colleagues and other partners at varied community locations.
• Must be able to provide own transportation. Travel is reimbursed.
• Laptop, phone, and other materials as needed will be supplied.

Benefits

• Industry standard medical, vision, and dental insurance coverage.
• Paid time off and nationally recognized holidays.
• Social Justice Trainings (see ywcapdx.org).
• Industry standard pension plan after 2 years of service in the YWCA Retirement Fund, one of the oldest pension plans in the country; a 403(b) Retirement Savings plan is available to all new employees.
• Membership in the YWCA USA sisterhood, a 160-year-old network of 200 associations worldwide.

Our Hiring Philosophy

We believe that a diverse, equitable, and inclusive workplace makes us stronger, more creative, and more resilient. As an organization that works to amplify the voices of those from different ethnic, racial, and cultural communities, religions, gender identities, sexual orientations and/or expressions, we highly encourage people from all backgrounds, ages, abilities, and experiences to apply.

YWCA of Greater Portland is an equal opportunity employer. We do not discriminate based on race, color, ancestry, religion, national origin, sexual orientation, age, citizenship, marital or family status, disability, gender, gender identity or expression, pregnancy or caregiver status, veteran status, justice-involved background, or any other legally protected status. We work to ensure that individuals with disabilities are provided reasonable accommodations to participate in the job application and interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

YWCA is on a mission to eliminate racism, empower women and promote peace, justice, freedom, and dignity for all. Multicultural, multilingual, BIPOC, and LGBTQ+ voices matter to us. We encourage everyone who is passionate about our mission and who can bring valuable lived experience to this position to apply, even if you don't believe you meet all the described qualifications. YWCA will not hire someone currently receiving services or within the first 6 months of ending YWCA services. YWCA cannot provide services to our own employees, but can provide referrals to other agencies.

Please note that proof of COVID-19 vaccination is a requirement for all employees.

Application Instructions

Applications for this position will be reviewed as they are received and interviews will be scheduled on a rolling basis. This position is open until filled.

To apply, please email the following materials to employment@ywcapdx.org:

• Cover letter that highlights what inspires you about our mission and how your personal and / or professional experience will strengthen YWCA and support our growing organization
• Resume
• 3 to 5 references

A single PDF file is preferred. Only complete applications will be considered.