Grants Coordinator

Organization Overview

Resources Legacy Fund (RLF) builds alliances that advance bold solutions to secure a just and resilient world for people and nature. We design and carry out programs and projects that promote smart policies, secure equitable public funding, and build strong constituencies for protecting nature, addressing the climate crisis, and advancing environmental equity and justice. Since RLF’s founding in 2000, we have partnered with philanthropy, nonprofit organizations, community groups, government, business, and academia to protect more than five million acres of land and ocean spaces, advance critical climate and environmental justice policies, and generate more than $30 billion in new public funding for conservation, equitable outdoor access, and climate initiatives.

We believe strategic philanthropy and thoughtful partnerships can achieve enduring, equitable outcomes at scale. Philanthropic partners trust us to manage complex, multi-year policy campaigns and philanthropic initiatives. As a grantmaker, we offer beyond-the-dollar support to strengthen grantees’ ability to meet ambitious goals. We also serve as fiscal sponsor to more than 20 projects across the nation and around the world that are doing remarkable work to advance biodiversity protection, climate resilience and mitigation, and justice and equity outcomes.

Our success is integrally tied to social equity, community health, economic opportunity, and a strong democracy. To safeguard our achievements to date, and help prepare a favorable environment to face the daunting threat of climate change, we helped launch two partner organizations: Fund for a Better Future, a 501(c)(4) social welfare organization, and Shared Ascent Fund, a 501(c)(3) public charity, to work in the intersecting areas of democracy, environment, health, and equity. Grants Coordinators be may assigned to work on projects in any of the three organizations.

We are a multi-disciplinary team of political strategists, coalition builders, grant-makers, communicators, and administrative professionals intently focused on delivering results. We are headquartered in Sacramento, California with staff distributed across the country. To learn more about Resources Legacy Fund, visit https://resourceslegacyfund.org.

Position Summary

The Grants Coordinator role provides day-to-day grantmaking, programmatic and administrative support for philanthropic programs working under the direct supervision of the Director of Grants Management and Deputy Director of Fiscal Sponsorships. This position serves as the primary point of contact for applicants, grantees, consultants, and other programmatic stakeholders, and acts as a key liaison between program teams, grants management and other RLF staff. This role supports environmental and other organizational programs. We are currently seeking two coordinators to support different functions within the organization.

The Grants Coordinator is a full-time, non-exempt position and reports to either the Director of Grants Management or the Deputy Director of Fiscal Sponsorships. This position is fully remote, within the U.S., with travel to Sacramento at least quarterly, and annual conference-related travel within the U.S. as needed.

Duties Include:

Grants and Contracts Management

• Coordinate application, proposal, reporting and amendment processes with applicants, grantees, contractors, funders, and/or other partners.
• Serve as a primary point of contact for applicants, grantees, contractors, funders, and/or other partners.
• Prepare, send, and secure timely execution of grant agreements and contracts, collaborating with grants management and legal counsel to negotiate terms.
• Track the status of grants, contracts, and other programmatic expenditures for review, approval and monitoring throughout their lifecycle.
• Provide accurate grants and contracts reports for grants management, program/project, finance, and other audiences as requested.
• Assist with the creation of write-ups and docket materials for board review and approval.
• Process programmatic disbursements and consultant invoices for payments; flag payment issues to Finance and/or the pertinent Director(s)as they arise.
• Leverage technology to improve efficiency of grantmaking processes, systems, and project development.

Program Coordination

• Advise staff on policy and procedure requirements and recommendations for grants, contracts, and other programmatic expenditures.
• Apply programmatic knowledge to identify areas for improving efficiency, consistency, and effectiveness of philanthropic programs in line with RLF’s organizational values (including equity and DEI commitments) and programmatic goals.
• Work closely with staff to ensure efficient flow of philanthropic operations and information.
• Collaborate with program staff to develop/submit proposals and reports to donors; track and manage donor deadlines and requirements.
• Send acknowledgement letters to donors as needed.

Administrative Support

• Provide scheduling and administrative support for meetings and presentations, which may include complex scheduling requests/logistics and preparing relevant materials.
• Assist in developing templates and formatting documents.
• Create and maintain records and files.
• Assist with other general and administrative duties and special projects, as requested.

Every team member who joins RLF is expected to embody RLF values:

• Collaboration – We believe the key to achieving meaningful environmental results and a productive workplace is rooted in humanity—our ability to build effective relationships, listen deeply, respect different perspectives, and elevate new leaders.
• Equity – We value the insight, energy, and innovation of inclusive decision making. Our work seeks to elevate voices and build power within underrepresented communities to help advance a just and equitable future in which leadership reflects the diversity of the world we live in.
• Integrity – We are dedicated to our cause, genuine in our approach, and strive to cultivate a foundation of trust within our organization and with our partners. We believe humility and commitment to ongoing learning keeps us effective in our work.
• Creativity – We embrace a thoughtful, entrepreneurial spirit, seeking innovative ways to solve problems new and old. We are willing to take risks that the times and issues require to achieve lasting results.
• Excellence – We aspire to high standards of quality in everything we do—from internal operations to strategic program implementation. We are attentive to detail and persevere to deliver results on goals we share with funders, partners, and colleagues.

Qualifications

Note: These qualifications are guidelines, not hard and fast rules, so if you have 75% of the qualifications listed, we encourage you to apply. Experience can include paid and unpaid experience, including volunteer work and lived experiences that helped you to build the competencies, knowledge, and skills needed for this position. Applying gives you the opportunity to be considered.

• Strong administrative and project management skills and experience, preferably at a grantmaking or other philanthropic institution (2+ years)
• Bachelor’s degree desired
• Keen on optimizing systems and processes; prior experience with CRMs and other technological platforms – especially Salesforce – preferred.
• Interest and/or experience in grantmaking, philanthropy, fundraising and/or managing fiscally sponsored projects strongly preferred; experience managing public funds a plus.
• Excellent organizational skills, sharp attention to detail, and persistence in following through on projects.
• Proven ability to prioritize and handle multiple tasks independently; effective management of shifting priorities and time-sensitive projects to meet deadlines.
• Exceptional interpersonal and collaboration skills that encourage inclusion of diverse perspectives.
• Clear and engaging communicator with the ability to convey ideas in both written and spoken formats.
• Digitally proficient with strong skills in Microsoft Suite, Excel included, and a demonstrated ability to learn and integrate new tools effectively.
• Interest in conservation of land, ocean, and water resources, climate change resilience, and conservation funding and policies that benefit all communities.
• A commitment to diversity, equity, and inclusion
• Thrives professionally in an innovative, constantly expanding environment.

Diversity, Equity, and Inclusion

RLF is committed to creating and maintaining a work environment free from discrimination, where all team members feel valued, respected, and included. We are an equal opportunity employer and welcome applications from all qualified candidates, whatever their race, color, creed, national origin, ancestry, sex, gender, sexual orientation, age, disability status, religious or political affiliation, marital status, or any other dimension of diversity. We know that our work is enriched by the varied voices and perspectives of every staff and board member, so we are committed to making an earnest effort to recruit, welcome, train, develop, and retain talented individuals from diverse backgrounds. We believe that a diverse and inclusive culture expands our creative capacity to do our work and achieve greater outcomes for people and the natural world. We invite you to learn more about RLF’s commitment to diversity, equity, and inclusion on our website.

Compensation and Benefits

Starting pay is $30 an hour. We have an alternate Fridays off work schedule (employees work 40 hours one week, 32 hours the next week) and offer a comprehensive benefit package including medical, dental, and vision insurance, 401k plan with a 5% match, and generous paid time off. RLF also offers a technology allowance, student loan repayment assistance, the Calm app, mental health benefits and approximately 17 paid holidays per year.

To Apply

Please provide a resume and cover letter explaining how your skills fit this position.

Recruitment Schedule:

November 4 – Recruitment Launches

December 1 – Application deadline (applications received after this date may still be considered)

December 9 – Screening interviews

RLF participates in E-Verify, potential candidates can review the information here and here.