Program Coordinator

About the Organization:

Black Girls Do STEM provides a transformative pathway program for 6th-12th grade girls in St. Louis. We currently support 145 girls across this grade range.

Middle School: The middle school program launches with STEM Saturdays, an eight-month, 40-hour core program covering all STEM areas with hands-on workshops. The program is geared towards STEM career pathways and includes on-site mentorship from working STEM professionals, evidence-based social-emotional activities for personal growth, and immersive career exploration through experiential learning field trips. The STEM Saturday Academy empowers through real world access and engagement with STEM industries in our community.

High School and Beyond: The high school program, called Empowerment, Preparation, and Placement, offers support services to girls in 9th-12th grades and includes math and science tutoring, ACT preparation, externships, internships, and summer research opportunities. These offerings are made possible through collaboration and service partnerships and are open to all middle school girls as they matriculate to/through high school from our STEM Saturday Academy. Beyond K-12, we host a Virtual Collegiate Community that leads into a post-secondary strategy to further support girls through university and/or training programs into the workforce through targeted resources, knowledge sharing and community building.

About the Position:

The Program Coordinator manages all program logistics, scheduling/calendar management, transportation, stakeholder communication, data collection, analysis and reporting. The person in the role should be excited to multi-task: regularly moving between operational planning, system creation, and implementation of programs. They will support an environment that motivates team members, volunteers, and program participants to bring the organization’s mission to life. Successful candidates will possess a background in managing the behind-the-scenes details required for programmatic success, including operations, data, and communications, and a strong desire to continuously improve program operations to best serve participants and their families. They utilize project management software to drive work forward, communicate with others and ensure efficiency. The Program Coordinator will regularly work on Saturdays. This includes in person 2-3 times a month during STEM Saturday Academy (February - October).

Responsibilities

Program Operations:

• Develop and maintain program materials around operations, such as the policy handbook and parent and student agreements
• Manage applications and on-going family communication
• Plan towards program milestones and deadlines to facilitate program continuity
• Manage calendar, reporting, budgeting and evaluation for each program and its associated activities through use of a project management tool.
• Ensure program operations and activities are compliant with all applicable laws and regulations and provide for the safety and well-being of all participants; manage all incident reports
• Collect, synthesize and report on family, participant, volunteer, and staff attendance and satisfaction to inform organization-wide decision-making and operational improvements
• Audit and recommend new organizational processes, systems, and tools in order to maximum efficiency in programming operations
• Utilize Google Dashboard Software for data visualization and ClickUp project management software to drive towards short and long-term goals

Program Delivery:

• Utilize standard processes to prepare for weekly and monthly programs including site management, volunteer and participant management, transportation and materials management, ensuring people, materials and equipment are where they need to be for continuity in program delivery.
• Maintain, replenish, transport, and successfully keep an up-to-date inventory of program materials. This includes weekly travel to/from program location sites, storage facilities and the office.
• Co-design and implement routine program follow-up and feedback mechanisms for engaging key stakeholders

Stakeholder Communication:

• Ensure families and participants have regular, streamlined communication and a familiar face for attendance and logistic concerns
• Coordinate with community partners to provide families with additional resources
• Collaborate with transportation provider, school districts and community centers to ensure services are consistent, timely and support optimal program execution

Qualifications

• Strong belief in the mission of BGDSTEM
• At least 2 years of demonstrated success in a fast-paced, user-centered environment such as a non-profit, after-school program, political campaign or grassroots policy organization
• Background in data collection, entry, analysis and reporting
• Track record of creating, implementing and updating processes and evaluation plans to achieve program goals using project management software; experience with ClickUp and Google Dashboard a plus
• Preferred start: May 2025

Working Conditions and Benefits

• In-person work, including most Saturdays as a work day. Staff members take off Monday or Friday to account for Saturday work days.
• Technology including Google ChromeBook, headphones, and internet services are included as part of the role; a $250 office supply budget is provided annually
• Gradual-release onboarding period followed by ongoing individual and organization-wide professional development and learning opportunities
• Weekly check-ins and coaching support from an internal manager
• Medical insurance is paid 100% for employees by BGDSTEM, active 30 days after beginning employment; additional employee-paid supplemental insurance options are also available
• Paid leave including a 5-day organization-wide shut down between Christmas and New years, 10 additional federal holidays and 5 sick days available January 1 of each year and 5 days of paid vacation leave which accrue across the year.
• Use of a personal vehicle for work travel, a valid driver's license and clean driving record, and proof of liability insurance coverage aligned with the BGDSTEM safe driver policy are required. Mileage is tracked via app and reimbursed monthly at the federal rate.
• Personal cell phone is required and is accompanied by a an annual phone stipend
• Additional information included in our FAQ document

How to Apply

Applications will be accepted through April 30, 2025 but priority will be given to applications received April 21, 2025 . To apply please submit a resume and cover letter in one document titled LastName_ProgramCoordinator (example: Smith_ProgramManager) to employment@bgdstem.com.

Diversity and Inclusion Statement

Black Girls Do STEM is committed to creating an environment that cultivates inclusiveness by recruiting diverse persons from all qualified groups, within all segments of society. We cultivate a culture encouraging collaboration, flexibility, and fairness and create a sense of belonging for all employees. Black Girls Do STEM develops structure and strategies to equip leaders to manage diversity, be accountable, measure results, as well as refine and tailor approaches using sound data for the continuous promotion of a diverse and inclusive workplace.

Equal Employment Opportunity Statement

It is the policy of Black Girls Do STEM to comply with all applicable Equal Employment Opportunity laws and regulations. Black Girls Do STEM provides Equal Opportunity Employment for all qualified persons. All Black Girls Do STEM employment practices, benefits and programs will be administered without regard to actual or perceived race, color, religion, sex, national origin or ancestry, age, disability, veteran status, sexual orientation, marital status, status with respect to receipt of public assistance, membership or activity in a local commission or any other basis protected by Federal, State or local law.

This commitment extends to all phases of employment including, but not limited to recruitment, selection, placement, transfers, training and development, promotions, demotions, compensation, benefits, terminations, and all other conditions or privileges associated with employment.