Financal Manager

Purpose

CitySeed seeks a full-time Financial Manager who will oversee CitySeed’s day-to-day financial activities as part of a mission-focused, and collaborative workplace. In collaboration with the Managing Director, Operations and Facilities Director, and Program Directors, the Financial Manager will ensure accurate financial record keeping, support budget development and monitoring, and provide regular financial reporting. Primary responsibilities include maintaining accurate financial records, providing timely financial reports, tracking grant expenses, managing accounts receivable and payable, executing monthly drawdowns, processing payroll, and performing other bookkeeping and accounting duties as needed. The Financial Manager reports to the Managing Director and works across programs and functions to establish, refine, and maintain the organization’s financial systems.

RESPONSIBILITIES

About CitySeed

CitySeed’s mission is to engage the community in growing an equitable local food system that promotes economic development, community development, and sustainable agriculture. Three core programs support the entire food system, from field to shelf, and advance our vision of a sustainable model of local economy, urban community, regional agriculture, environmental stewardship, and well-being through food.

1. Year-round Farmers Markets bring local food directly to New Haven neighborhoods, while supporting CT farm viability.
2. Sanctuary Kitchen includes a catering social enterprise and trains refugee and immigrant chefs in culinary skills, facilitating economic mobility and building intercultural understanding.
3. Incubates wraparound food business support services remove barriers to food entrepreneurship and link new businesses to local farmers.

For more information, please visit www.cityseed.org.

Responsibilities

Record Keeping

• Maintain and reconcile monthly bank and credit card statements in QuickBooks
• Work with Program Directors to maintain accurate accounts receivable records in Quickbooks
• Classify and maintain records of contributed and earned income received through ACH, cash, checks, PayPal and Square
• Maintain QuickBooks integrations and mapping
• Track grant-related expenses and draw down on reimbursable grants
• Process weekly accounts payable through bill.com, including timely reimbursements to farmers and vendors
• Collaborate to improve internal systems for data collection and grant expense tracking

Reporting

• Create monthly financial reports including, but not limited to, Cash Flow, Budget Vs. Actual, and Statement of Financial Position
• Provide monthly programmatic financial reports to Program Directors

Budget and Compliance

• File monthly CT Sales and Use Tax, Form OS‑114
• Assist in annual budget development
• Support annual audit preparation
• Provide documentation for annual 990 filing
• Implement auditor-recommended practices to ensure compliance with financial and corporate standards

Payroll

• Work with employees and managers to collect and verify accurate timesheet data
• Ensure timely and accurate payroll processing using the Gusto payroll system, including wage calculations, deductions, and compliance with company policies
• Maintain an accurate and up-to-date payroll database, including employee time-off records and benefits tracking
• Enter and update wage changes and other compensation adjustments as needed

Qualifications

• Certification in Bookkeeping
• Proficiency with Quickbooks Online
• At least 1 year of experience providing bookkeeping services
• At least 1 year of non-profit experience
• Understanding of GAAP and applicability to a nonprofit setting
• Good communication skills

Compensation

Full-time, salary range, $45,000 - $50,000, commensurate with experience

Applications will be reviewed on a rolling basis. CitySeed is committed to creating a diverse, welcoming environment for all employees and our community. We honor candidates' experiences, perspectives and identities.

Location

New Haven, CT with hybrid work arrangement