Bookkeeper/Human Resources (HR) Coordinator

The Public Defender Association of Pennsylvania, Inc. (PDAP) is seeking a part-time Bookkeeper/Human Resources (HR) Coordinator to assist the Chief Financial Officer with accounting, payroll, and HR responsibilities. They will also assist the Executive Director with light administrative duties.

WHO WE ARE

PDAP is a statewide, non-profit association that provides training, support, and advocacy for Pennsylvania’s Public Defenders. We represent, connect, and support hundreds of Public Defenders across Pennsylvania. To learn more about our work and the work of Public Defenders, please visit https://papublicdefenders.com/.

WHAT YOU’LL DO

As PDAP’s Bookkeeper/HR Coordinator, you will report to the Chief Financial Officer and be responsible for the following:

BOOKKEEPING

• Accounts payable/receivables- entering bills, creating invoices and other financial data into QBO
• Review and process staff expense reports and faculty travel reimbursements
• Enter and run payroll in a timely manner and track PTO in payroll processing system
• Serve as staff lead/administrator in investigating and resolving payroll, 401K, and ICHRA related issues (i.e. garnishments, deductions, etc.)
• Contract administration: draft business contracts; obtain necessary contractor documentation and maintain independent contractor files
• Make weekly visits to PDAP’s post office box to obtain company mail; deliver mail to the Executive Director, and make bank deposits as necessary
• Comply with internal controls and accounting policies/procedures manual, reviewing and making annual recommendations/updates with the CFO

HUMAN RESOURCES

• Lead the review, update and maintenance of the PDAP employee handbook to ensure it aligns with PDAP’s current business processes and current industry and state guidelines
• Understand, interpret, and share relevant laws related to personnel management/employment law and ensure all HR processes and actions comply with these laws
• Train, coach, and support managers to navigate evaluation, training, promotion, discipline, termination, and other HR issues
• Support the hiring of new staff (job postings/recruitment/offer letters/onboarding)
• Manage cyber security and risk management compliance in relation to security
• Develop a performance evaluation process and conduct evaluations along with ED
• Develop a discipline/termination policy
• Complete administrative tasks as needed, conduct research, and other tasks as assigned.

WHO YOU ARE

You are highly organized with meticulous attention to detail, particularly with financial data and have significant experience with nonprofit accounting/bookkeeping. You also have a strong background in human resources and employment law. The ideal candidate will possess strong analytical skills, sound strategic thinking, excellent communication skills, exceptional numerical proficiency, and have an ability to work independently.

REQUIRED SKILLS

• BA/BS degree with at least five years of proven experience in non-profit bookkeeping, grant

reporting and human resource management; or 10+ years of experience

• Proficiency with Quickbooks Online, and professional employer organizations (i.e.

ADP, Paychex)

• Self-starter with problem solving skills
• Strong communication skills
• Technologically savvy with an excellent command of Microsoft Excel
• Values and contributes to a diverse, inclusive workplace culture
• Values and understands indigent defense work and broader criminal justice reform preferred

OTHER DETAILS

This is a part-time, remote position for someone who currently lives in the greater Philadelphia, PA metropolitan area. During the onboarding month, 30-40 hours per week is expected if available, and 20 hours per week thereafter. You must have a valid driver’s license and your own vehicle for this role. Because PDAP does not have independent office space, you will work from home.

COMPENSATION

The salary range for this role is $35-$40 per hour, commensurate with experience. PDAP offers a voluntary retirement plan with employer match, and a generous leave policy.

FLSA STATUS: Non-exempt

TO APPLY

Email your resume and cover letter to Christina L. Jones, Chief Financial Officer at christina@papublicdefenders.com. Applications will be accepted on a rolling basis until the position is filled. Please note: Applicants must reside in the United States. No phone calls, contractors or recruiters please.

We value a diverse and inclusive work environment where employees feel a sense of belonging and strongly encourage women, people of color, people who identify as LGBTQ, people with disabilities, people who have experienced poverty or homelessness and people who have had prior contact with the juvenile, criminal, or child welfare systems to apply.

PDAP is an equal employment opportunity employer, committed to providing reasonable accommodations to applicants with physical and/or mental disabilities. PDAP welcomes applicants of all diverse backgrounds to apply. PDAP does not discriminate in the selection of employees on the basis of race, color, religion, gender, sexual orientation, sexual identity, genetics, age, national origin, disability, or veteran status. In addition to federal law requirements, PDAP complies with all applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall and transfer, leaves of absence, compensation, and training.