Finance and Operations Manager

About Mid Hudson Energy Transition

Mid-Hudson Energy Transition (MHET) is a growing nonprofit working to advance energy, housing, and economic justice for low-income and communities of color throughout the Hudson Valley. We empower communities to own and share renewable energy, create healthier buildings, and join in community wealth-building to strengthen the resilience in the Hudson Valley in the face of climate change.

We work on the ground with communities to provide innovative, community-driven solutions, delivering programs that create economic opportunities, reduce environmental harm, and build equity.

Summary

This position supports the financial and operational infrastructure of Mid-Hudson Energy Transition (MHET), with a focus on systems, vendor relationships, day-to-day finance, and internal logistics. The Finance and Operations Manager works closely with the Deputy Director, who retains strategic oversight of HR, compliance, and financial planning. The ideal candidate thrives on keeping systems running smoothly, can identify areas for operational improvement, and enjoys creating well-organized, people-centered workflows.

Equal Opportunity Notice

MHET is an equal opportunity employer and is committed to promoting diversity, inclusion, and equal employment opportunities for all individuals without regard to race, color, religion, sex, national origin, age, disability, gender identity or expression, sexual orientation, marital status, or any other characteristic protected by applicable laws. We value the unique perspectives and contributions that a diverse workforce brings to our organization.

MHET encourages individuals from underrepresented groups, including but not limited to women, people of color, individuals with disabilities, and LGBTQ+ individuals, to apply for this position. We are dedicated to creating a workplace that respects and values differences, and we aim to foster an inclusive environment where all employees can thrive.

If you require accommodations during the application or interview process, please inform us, and we will make every effort to meet your needs.

Key Responsibilities

Bookkeeping and Finance

• Manage accounts payable/receivable and maintain financial records in collaboration with our external bookkeeper.
• Ensure timely processing of payroll, 401(k) contributions, and vendor payments.
• Manage and optimize budget for administrative and office functions: obtaining quotes, tracking, submitting vendor payments, and reviewing/updating all revenue and expenditures per program.
• Prepare check requests and process monthly payments.
• Oversee our investment accounts and monitor CD expiration dates to ensure timely reinvestment.
• Handle all bank deposits. Monitor financial transactions and ensure compliance with organizational policies and procedures.
• Supervise the bookkeeper’s generation of financial reports on a regular basis and prepare additional reports as needed or as requested.
• Oversee bookkeeping for MHET's HELP Fund, including by disbursing interest payments to investors, monitoring and recording investment transactions, supporting fulfillment of tax obligations to investors, and ensuring compliance with policies and procedures.
• Manage the preparation of annual budgets and financial forecasts, coordinating the request for and receipt of operational information necessary to prepare accurate budgets.
• Administer project-specific financial documentation, including NYSERDA program invoicing and tracking.
• Support preparation of financial reports, budgets, and audits for MHET and the HELP Fund.

Office Management, Administration, and Program Support

• Serve as the main point of contact for the MHET office space: assist with installation and maintenance of equipment; source new vendors as needed; manage office supply inventory; handle mail and retrieve packages; maintain an organized office; troubleshoot issues to keep the office running smoothly.
• Manage and organize the organization’s physical and digital archives of files/documents.
• Assist in planning and logistics for staff and board meetings, as well as on-site and external events, including staff events and special projects/initiatives. Coordinate food ordering and setup for board meetings, community council meetings, and various events.
• Handle some outside insurance arrangements.
• Assist with the preparation for materials for approval and/or update the Board on relevant policies and procedures.

Technology

• Coordinate with IT vendors to ensure devices, accounts, and software are functioning and secure.
• Track hardware inventory and facilitate equipment upgrades.
• Support basic tech troubleshooting and staff onboarding for digital tools.
• Help ensure implementation of cybersecurity protocols in coordination with IT partners.

Human Resources

• Maintain accurate HR records in Rippling, including PTO tracking and personnel files.
• Support hiring processes by scheduling interviews, collecting references, and assisting with onboarding and offboarding logistics.
• Coordinate benefits enrollment and liaise with insurance brokers as needed.
• Track compliance requirements and assist in scheduling required training.

Qualifications

What You Bring

• 5–7 years of experience in nonprofit operations, finance, or administration.
• Familiarity with financial systems like QuickBooks and platforms like Google Workspace, Microsoft Office, Zoom, Asana, Hubspot, and Rippling.
• Experience with payroll, benefits administration, and basic financial reporting.
• Excellent organizational skills and attention to detail.
• Comfort working independently and collaboratively on a small team.
• Interest in MHET’s mission: climate justice, equity, and a community-driven energy transition.
• Excellent time management skills; ability to handle multiple tasks effectively.
• Strong interpersonal skills and ability to work effectively with staff across departments.
• Excellent written and verbal communication skills.
• Experience with IT set-up and troubleshooting and using technology to improve work efficiency.

Key Qualities We’re Looking For

• Organized and schedule-oriented: You can manage your time, meet deadlines, and help others stay on track.
• Process-driven and systems-minded: You appreciate well-documented systems and can follow and improve them with minimal oversight.
• Reliable and independent: You don't need constant direction to execute your work—once trained, you take initiative and flag issues proactively.
• Collaborative and easy to work with: You are communicative, adaptable, and calm under pressure.
• Intelligent and observant: You can pick up on patterns, notice gaps, and offer useful ideas for improvement.
• Administrative excellence: You take pride in keeping files organized, invoices timely, meetings well-supported, and systems up-to-date.

Location, Schedule, and Availability

Mid-Hudson Energy Transition is based in Kingston, NY. Our standard work hours are Monday through Friday, 9:00 AM to 5:00 PM. We operate on a hybrid schedule, with most team members working from our Kingston office 2–3 days per week and remotely for the remainder, depending on their role and team needs.

Compensation and Benefits

The salary range for this position is $70,000–80,000. Benefits include health, dental, vision and life insurance, retirement plan with a 4% employer match, professional development opportunities, and unlimited paid time off.

How To Apply

Please submit your resume and cover letter on our careers page (www.mid-hudson.energy/careers). We will review applications on an ongoing basis until the position is filled. We appreciate all applications, but only those selected for an interview will be contacted.