Grant Coordinator

POSITION: Grant Coordinator

REPORTS TO: Institutional Giving Manager

SALARY: $55,000 to $60,000

HOURS: Full-Time

LOCATION: Administrative Service Center - 3875 South 66th Street Tacoma, WA 98409

ORGANIZATION OVERVIEW

The Boys & Girls Clubs of South Puget Sound (BGCSPS) is a non-profit organization that CHANGES LIVES through quality programs and guidance in a safe, affordable and fun environment. BGCSPS’ mission is to enable all young people, especially those who need us most, to reach their full potential as productive, caring, responsible citizens. We have been providing a safe, fun and positive environment at our sites with trained and dedicated professional staff for more than 80 years. Members are involved in age-appropriate activities based upon our three priority outcomes of Academic Success, Character & Leadership, and Healthy Lifestyles.

EQUITY & INCLUSION VISION STATEMENT

Boys & Girls Clubs of South Puget Sound is an anti-racist organization that works to break down barriers and stand against injustices that have held individuals back for so many years, in particular people of color. We have policies, standards, and systems in place for each child, staff, and board member and volunteer to follow, that reinforce the celebration of diversity, the pursuit of equity, and inclusion of all. As a youth development organization we believe that every young person, no matter their race, ethnicity, gender, gender expression, sexual orientation, ability, socio-economic status, and religion, can become productive, caring, responsible humans, and we are committed to providing access to the resources and opportunities that each need to reach their own great futures.

POSITION SUMMARY

We are seeking a self-directed individual to support our growing grants portfolio—a revenue stream that accounts for more than 30% of our organization’s $8 million budget. The Grants Coordinator is a project management expert who excels at interdepartmental collaboration. Reporting to the Institutional Giving Manager, this individual manages applications and reporting for a portfolio of private foundations, corporate foundations, tribal funding, and county/municipal grants. The ideal candidate is organized, detail oriented, self-motivated, and able to work independently and collaboratively with a team.

FUNCTION/TASKS

GRANT APPLICATIONS AND REPORTING

• Cultivate, steward, and solicit funding from a portfolio of 15-25 grantors. Portfolio will emphasize corporate foundations, community foundations, tribal grantors, and other identified grantors.
• Write and submit grant applications for funding requests ranging from $5,000-$40,000.
• Support writing of major grant applications ($50,000+) with support and direction from Institutional Giving Manager.
• Coordinate, write, and submit quarterly reports for county and municipal grants.
• Coordinate and communicate with internal Operations team to ensure grant deliverables are met.
• Collaborate with Operations and Finance teams to gather program details, internal data, financial reports, legal documents, and other information needed for grants.
• Write grant proposals that use contextual data and ethical storytelling to make a strong case for funding programs at BGCSPS.
• Establish positive, inspiring, and professional relationships with all grantors (new and existing).

ADMINISTRATIVE SUPPORT FOR GRANT PROCESSES

• Track application and reporting deadlines in the annual grants calendar.
• Maintain a library of template grant language that serves as a springboard for future applications.
• Capture grant opportunities and key funder information in Raiser’s Edge NXT.
• Organize and maintain supporting grant documents on Google Drive.
• Facilitate monthly grants planning meeting between our Philanthropy and Operations team members (in collaboration with Institutional Giving Manager).
• Gather and curate content (e.g., photos, stories, quotes) for informal funder stewardship and formal reporting.

QUALIFICATIONS

• 2+ years of experience in grant writing and/or grant implementation.
• 3+ years of experience in project management and ability to manage parallel projects and deadlines.
• Strong verbal and written communication skills used to persuade, educate, and inform audiences. Ability to adapt tone, formality, and vocabulary to match different audiences (i.e., lay audience vs. an audience of subject matter experts).
• Highly organized with the ability to create systems and streamlined processes.
• Proactive and clear communicator who takes initiative to follow up with team members if team deliverables are delayed or not met.
• Understanding of what tasks must be owned by this position and what tasks can be deferred or delegated to team members.
• Ability to work in a multicultural setting with people of diverse lived experiences, personalities, and work styles.
• Flexibility to re-prioritize existing tasks and accommodate emerging opportunities in a fast-paced fundraising environment.
• Proficiency with Google Workspace or other cloud-based productivity software.

PREFERRED QUALIFICATIONS

• Prior experience in fundraising, marketing/sales, and nonprofit organizations.
• Familiarity with basic accounting principles and experience writing grant budgets.
• Previous experience with implementing public grants (e.g., federal, state, county, city funding).
• Understanding of ethical storytelling principles.
• Knowledge of local funders in Pierce, Mason, and Kitsap Counties.
• Previous experience working with national nonprofit organizations that have local chapters is a plus (e.g., Boys & Girls Clubs, Communities In Schools, YMCA, etc.).
• Desire to grow personally and professionally. Sense of humor and ability to stay calm under pressure is a plus.
• Proficiency in Raiser’s Edge or other donor database software.
• Proficiency with Microsoft Excel, Google Sheets, AirTable or other spreadsheet/database software.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

To keep our staff safe we adhere to the CDC safety guidelines and remain in close communication with local health departments, program partners and local School Districts to work together to serve our youth in the safest way we can.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

High energy level; comfortable performing multi-faceted projects in conjunction with day-to-day activities; excellent interpersonal skills; ability to get along with diverse personalities at all times displaying tact, maturity and flexibility; good reasoning abilities and sound judgment. Skills essential for successful communications include speaking and writing. Physical requirements include sight, hearing, being active and on your feet for a minimum of four hours; adapt to changes in a highly energetic work environment; other duties as assigned.

Environment of the position: both indoors and outdoors; possibility of adverse weather conditions; noise, dust, pollen and insects; including contact with the public. Possible contact with dissatisfied and/or abusive individuals.

NOTE: The information presented indicates the general nature and level of work expected of employees in this classification. It is not intended to contain, or to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.

BENEFITS

• Paid Sick Leave - 56 hours of paid sick time off annually (prorated on date of hire).
• 401(K) Automatic Enrollment of 1%, with up to a 4% match, after one year of employment.
• Paid Vacation - Accrues hours per pay period. Totaling two (2) weeks the first year.
• Personal Equity Day - One (1) personal equity day (8 hours) annually after 3 months of employment.
• Paid Holidays - Eleven (11) Paid holidays per year.
• Insurance You are eligible to participate in company sponsored insurance programs which include: Medical, Dental, Vision, Life, & Disability.

EQUAL OPPORTUNITY EMPLOYER

BGCSPS is an equal opportunity employer and makes employment decisions based on merit. We strive to hire the best available persons for every job. BGCSPS policy prohibits unlawful discrimination based on race, color, creed, gender, gender identification, religion, marital status, registered domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition including genetic characteristics, sexual orientation, or any other consideration made unlawful by federal, state, or local laws. All such discrimination is unlawful.