Executive Assistant to the CEO

Executive Assistant to Education Association CEO

Location: Reston, Virginia (Hybrid- minimum 2 days onsite)

Reports To: Chief Executive Officer (CEO)

Position Type: Full-Time

Direct Reports: None

About FBLA

Future Business Leaders of America (FBLA) is the largest career student organization in the world, dedicated to inspiring and preparing students for success in business and leadership. With nearly 90 years of history, FBLA empowers more than 200,000 middle school, high school, and college students through innovative programs, competitive events, leadership development, and real-world career preparation. FBLA connects aspiring leaders with opportunities to build skills, explore careers, and network with industry professionals, fostering the next generation of business and community leaders.

Based in Reston, Virginia, FBLA’s National Center is home to approximately 15 full-time professional staff. This small but mighty team fosters a fun, dynamic, performance-driven culture where everyone works together to get the job done.

Position Overview

The Executive Assistant to the CEO provides high-level administrative support to the CEO and plays a key role in ensuring the efficiency and effectiveness of executive operations. This individual will act as a liaison between the CEO and internal/external stakeholders, manage schedules, coordinate board relations, and support strategic initiatives. The ideal candidate is highly organized, proactive, and thrives in a fast-paced, mission-driven environment.

Key Responsibilities

Executive Support

• Manage the CEO’s calendar, including scheduling meetings, travel arrangements, and event coordination.
• Serve as executive office liaison between the CEO and FBLA staff, board members, donors, and key partners.
• Prepare correspondence, reports, presentations, and briefing materials for CEO internal and external meetings.
• Ensure the CEO is well-prepared for meetings by compiling agendas, background materials, and follow-up action items, collaborating with FBLA staff and external stakeholders.
• Handle confidential information with discretion and professionalism.

Board and Governance Support

• Coordinate logistics for Board of Directors meetings, including scheduling, agenda preparation, and post meeting follow up.
• Maintain accurate board records and support governance-related activities.
• Assist with the preparation of reports, presentations, and strategic updates for board and committee meetings.

Operational and Project Management

• Support strategic initiatives and special projects as assigned by the CEO.
• Manage key communications and follow-up actions with internal teams and external stakeholders.
• Assist in the development of organizational reports, including annual reports and strategic planning documents.
• Work closely with the management team to ensure smooth operations and workflow within the executive office.

Communications and Stakeholder Engagement

• Draft emails, social media posts, memos, and other communications on behalf of the CEO.
• Coordinate high-level engagements with partners, donors, and affiliated organizations.
• Ensure timely responses to inquiries directed to the CEO’s office.

Qualifications & Experience

• Bachelor's degree in business administration, communications, or a related field preferred.
• 5+ years of experience in executive support, preferably in a nonprofit, association, or education-related organization.
• Exceptional organizational and time-management skills and project management skills, with strong attention to detail.
• Excellent written and verbal communication skills with experience in professional correspondence and stakeholder engagement.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management tools (Asana, Monday.com, or similar).
• Ability to manage multiple priorities in a fast-paced, mission-driven environment.
• Elevated level of discretion and confidentiality when handling sensitive information.
• Experience working with boards of directors and familiarity with governance best practices is a plus.
• Passion for education, leadership development, and student success is highly desirable.
• With advance notice travel may be expected to support CEO/Board/Stakeholder activities.

Compensation & Benefits

• Starting salary $75,000, commensurate with experience. Exempt, not eligible for overtime.
• Comprehensive benefits package, including health, dental, and retirement plans.
• Professional development opportunities.
• Hybrid/remote work flexibility, with 2 days in the office expected in Reston, VA (Mon/Wed).

This job description is not designed to cover or contain a full listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Physical Requirements: Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.

Travel Requirements: Attendance at two National Leadership Conferences, typically held in May and June, is required. Additional travel may be requested based on role and organizational needs.

ADA: Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions of this position.

How to Apply

Interested candidates should submit a resume and cover letter outlining their qualifications and interest in the position, with subject line of Executive Assistant to careers@fbla.org.

FBLA is an equal opportunity employer and encourages applicants from diverse backgrounds to apply.