Bookkeeper & Administrative Assistant

The Bookkeeper & Administrative Assistant plays an important role at the House of Mercy. The Bookkeeper & Administrative Assistant will oversee and coordinate the financial and administrative duties of House of Mercy along with other key business functions. They will ensure that all processes and all similar components essential to the smooth and effective operation of the House of Mercy are carried out in a professional and merciful manor. The Bookkeeper & Administrative Assistant will communicate openly, solve problems proactively, offer creative ideas and work as a positive, engaged team member. Flexibility and a cooperative spirit are crucial characteristics of the individual who holds this position.

Responsibilities

BOOKKEEPER (50%)

• Perform general ledger reconciliation to ensure accurate recording of financial transactions
• Manage accounts payable and accounts receivable processes, including invoice processing, payment tracking, collections, printing checks, collecting staff receipts and tracking mileage and other reimbursements or check requests
• Conduct account analysis to identify discrepancies or errors and take appropriate corrective actions
• Record and submit daily/weekly deposits
• Utilize accounting software to generate financial reports and assist with budgeting
• Collaborate with other departments to ensure financial reporting accuracy, including necessary monthly reconciliations
• Assist HR with running payroll when necessary
• Collaborate with outside Accountant and Auditor for preparation of 990 and Audit
• Pay all taxes and handle communication with the IRS and State and Local authorities

ADMINISTRATION (50%)

• Answer phones, inquiries, assist clients/donors/volunteers/customers with basic needs
• Assist staff and the Executive Director with tasks/projects as needed
• Help manage and organize administrative duties of donor and client events
• Give tours of House of Mercy and be the first contact of those needing our services or contributing to them
• Other duties as assigned

Experience

• Proven experience as a Bookkeeper or in a similar role with proficiency in using accounting software
• Strong knowledge of accounting principles and practices, preferably in Nonprofit Accounting
• Ability to perform account analysis and reconcile discrepancies
• Excellent attention to detail and accuracy in data entry and organizational skills
• Ability to work independently and manage multiple tasks effectively
• Excellent communication skills, both verbal and written
• Ability to speak Spanish is a plus

This position is full time (40hrs/week) with benefits. However, this position can also be split if the right candidate is looking for part-time only and is more qualified for one part of this role. This position will remain open until the right candidate is found.