Women Deliver is a global feminist advocacy organization with a clear mission: to ensure that every self-identifying girl and woman can exercise full control over her body and life. We believe sexual and reproductive health and rights (SRHR) are the cornerstone of bodily autonomy and have convened gender equality advocates from all levels of power for almost two decades to advance this cause. While we are best known for our convening power, our expertise extends beyond the Women Deliver Conferences to global advocacy for gender equality. Specifically, we have extensive experience in navigating and leveraging global spaces, in equitable youth engagement and co-leadership, including resourcing young people working for change in their communities, countries, and regions, and in supporting and strengthening coalitions and collective movements.

Women Deliver recognizes that our sector and work is deeply embedded in and tainted by colonial and racist power structures, ideals, and practices, and that we, ourselves, have benefitted from and perpetuated these practices. We are steadfast in our commitment to shaping a future where our work not only reflects our feminist and anti-racist values, but also actively contributes to dismantling the systems that oppress girls and women in all their diversity.

Women Deliver Conferences convene thousands of advocates and decision-makers from diverse fields, including civil society, government, the private sector, international agencies, youth-led organizations, women’s rights organizations, and advocates representing intersectional identities of girls, women, and traditional marginalized communities to drive progress toward gender equality. With more than 6,500 delegates on-site and 10,000+ delegates online, the Women Deliver 2023 Conference was one of the largest and most impactful convenings for gender equality. The next Women Deliver Conference (WD2026) is slated to take place in Melbourne, Australia, April 27-30, 2026.

SUMMARY OF POSITION

We are looking for a detail-oriented project advisor who embodies our feminist and social justice values to join the Conference & Convenings team. The ideal candidate will be exceptionally organized, with a keen eye for detail, and have the ability to take initiative, and manage multiple projects at once. We seek a proactive problem solver who is experienced in project management, external communication and coordination, and large-scale event execution.

In this role, you will be critical to the success of the Women Deliver 2026 Conference, developing Women Deliver’s digital application platforms and managing the WD2026 scholarship program. This role will serve as the main advisor for Women Deliver’s conference scholarship program, in which 400+ delegates receive full funding to attend the Conference. Tasks include developing applications, advising on the review and selection process, and coordinating travel, logistics, visa application processes with selected scholarship recipients. This role will also lead on project managing the development of all Women Deliver’s Conference applications including registration, scholarship applications, and program applications, and will work closely with our selected digital platform developers.

Your ability to foresee needs and take action will ensure the smooth experience of scholarship delegates. If you are committed to making a meaningful impact, thrive in a collaborative and dynamic team environment, and are driven by a passion for feminist and social justice causes, we encourage you to apply.

RESPONSIBILITIES:

Advise on the WD2026 scholarship program and serve as primary advisor for selected recipients;
Work closely with the Professional Conference Organizer (PCO) to develop all Conference applications, including scholarship and program applications, ensuring application and guidelines are inclusive and accessible;
Coordinate with the WD program managers to determine the number of scholarships, budget allocation, and timelines;
Advise on the application review and selection processes by providing selection guidelines, criteria, process, and timelines. Coordinate the evaluation process, including scoring, shortlisting, and selecting recipients;
Work with the Women Deliver communication team to develop a communication strategy to promote the scholarship program through the conference’s website, emails, and social media;
Coordinate the notification of successful and unsuccessful applicants and manage any follow-up queries in collaboration with the PCO;
Serve as primary advisor for WD2026 scholarship delegates for logistical support leading up to and during WD2026, by coordinating travel, hotel, per diem, and visa applications, in conjunction with selected vendors;
Serve as primary internal expert on visa process, working closely with selected legal firm, should a delegate experience visa complications;
Advise on internal communication and coordination across the Women Deliver team regarding applications and scholarship delegates;
Communicate externally with scholarship recipients or interested parties and respond to inquiries via email, managing the scholarship dedicated email;
Coordinate across teams to assign tasks, monitor progress, and meet deadlines, adjusting workplan as necessary in Asana, Women Deliver’s project management software;
Create and maintain relevant Slack channels for internal communication, fostering effective information flows;
Work across various time zones with colleagues and Conference delegates;
Other duties and projects as assigned.

QUALIFICATIONS:

4-6 years of related, progressively responsible work experience;
Experience in support of senior managers faced with the challenge of prioritizing their time in a complex, faced-paced environment;
Deep familiarity with project management and relationship management systems such as Asana and Salesforce, among other programs/systems, essential;
Experience working on event logistics and/or programming, preferably in-person events with international stakeholders and settings;
Keen attention to detail; proficiency with productivity tools and an aptitude for learning new software and systems;
Ability to handle multiple projects, meet deadlines, and advise on tasks with frequently shifting priorities;
Strong interpersonal skills and ability to diplomatically handle sensitive situations with diverse audiences, consultants, and organizations to ensure productive partnerships.
Strong time-management skills and an ability to organize and coordinate multiple concurrent projects;
Confidence in communicating – verbally and written – with a wide variety of audiences;
Ability to maintain confidentiality with sensitive information;
Commitment to fostering an anti-racist and inclusive workplace required;
Experience in developing applications and/or review and selection processes preferred;
Ability to manage and maintain large amounts of data;
Experience working across time zones and different cultures and norms;
Ability to travel, internationally and domestically, as required;
Proficiency in Spanish and/or French a plus.