RFP: Operations & Finance Support Contractors

MOVEON REQUEST FOR PROPOSALS

(Independent contractors and firms)

MoveOn Overview

MoveOn is the largest rapid-response political campaigning organization in the United States. We wield independent political power by bringing millions together to take action and mobilize for a just society where everyone can thrive.

For more than a generation, MoveOn has been the home base for millions of people who refuse to accept the status quo and are moved to take action for progress. We have consistently been a bulwark against the radical right, channeling our voices to end wars, protect democracy, and advance justice for all.

Project Title

Operations & Finance Support Contractors

Project Begins

1/27/25

Project Length

Ongoing throughout 2025, as needed. Any hours given in a scope of work are an estimate, and MoveOn does not guarantee a specific number of hours to its contractors.

Project Overview

MoveOn is looking to establish Master Service Agreements (MSAs) with at least one contractor who can provide on-demand support throughout the year and step in during high-demand or low-capacity times. The contractor(s) will step in as needed to assist with process-driven tasks that require minimal organizational knowledge, enabling our staff to pivot to complete more nuanced tasks that require more institutional knowledge.

Additionally, the operations team plans to implement several improvement projects in 2025 aimed at increasing efficiency, improving equity, and ensuring compliance. Contractors may assist directly with these projects or take over routine, ongoing tasks to allow staff to lead and implement these improvements effectively.

Hours will fluctuate throughout the year, with an estimated range of 5 hours per week during lower-demand periods to 20+ hours per week during high-demand periods.

To ensure flexibility for both MoveOn and our contractors, we may engage multiple individuals or firms to meet our varying needs effectively.

Desired Qualities and Skills

We are looking for contractors with experience in finance or business operations, though some tasks can be learned with limited prior experience. Importantly, we value:

• Self-starters who proactively take ownership of their work.
• Strong follow-through on commitments
• Clear and thorough communicators
• Critical thinkers who question existing systems and suggest innovative solutions and improvements
• Attention to detail
• Strong time management skills and the ability to meet deadlines.
• A close alignment with MoveOn’s mission and values

RFP Submission Date

Please submit to proposals@moveon.org by 1/17/25 and put Operations & Finance Support Contractor in the subject line.

Scope of Work

Contractors may assist with a variety of tasks, including:

• Organizing systems and folders.
• Creating Standard Operating Procedures (SOPs), instructions, and guides for existing processes.
• Processing contracts.
• Assisting with Accounts Payable (AP) processes.
• Reviewing credit card expenses.
• Managing contracts and grant tracking.
• Pulling financial and business operations reports.
• Following up with staff to ensure administrative tasks are completed.
• Thinking through and implementing improvements to current processes
• Filing business registrations
• Other administrative or operational tasks as needed.

Works Closely With

The contractor will report to the Director of Finance and Operations, and work closely with the Finance and Operations team. The contractor might also interact with our Operations and Finance vendors, and other members of staff as needed.

Proposal Submissions

Please submit a resume and a proposal that includes the following information:

1. Background: Name, title, and contact information.
2. Experience: Describe your relevant experience, or attach a resume that highlights your qualifications.
3. Approach: In two pages or less, explain how you would approach the above scope of work.
4. Equity: Share how your work has advanced equity, diversity, and inclusion, both within your own operations and in your project work. Explain how you will center equity in this project.
5. Location: Open to individuals/firms based in the contiguous U.S.
6. Cost and Availability: Include your hourly or project rate and any limitations on your availability.
7. References: Provide contact information for three past clients MoveOn may reach out to as references.

Most-Favorable Terms

MoveOn reserves the right to make an award without further discussion of the proposal submitted. Therefore, the proposal should be submitted initially on the most favorable terms that the vendor could propose. There will be no best-and-final-offer procedure. MoveOn does reserve the right to contact a vendor for clarification of its proposal.

The vendor should be prepared to accept this request for proposal for incorporation into a contract resulting from this request for proposal. Contract negotiations may incorporate some or the vendor’s entire proposal. It is understood that the proposal will become a part of the official procurement file on this matter without obligation to MoveOn.

No Obligation to Contract

This request for proposal does not obligate MoveOn to contract for services specified herein.

Rejection of Proposals

MoveOn reserves the right at its sole discretion to reject any and all proposals received without penalty and not to issue a contract as a result of this request for proposal.

Nondiscrimination

The vendor will adopt and disseminate a policy that the vendor, in employment, recruitment, selection, compensation, benefits, promotion, demotion, layoff, termination, and all other terms and conditions of employment, will not discriminate on the basis of race, color, creed, age, sex, national origin, ethnic identity, physical or mental disability, veteran status, marital status, economic status, religion, sexual orientation, gender identity, or any other legally protected basis.