Nonprofit
Events Coordinator
Details
Description
FONA's venue rental program is responsible for renting the grounds of the National Arboretum for weddings and corporate events. FONA’s Events Coordinator will help with the implementation of this program. In addition, the Events Coordinator will help staff a variety of Community Events offered by FONA throughout the year.
The job requires mostly weekend work, with the occasional weekday shift.
Venue Rental Program Support
As a Point of Contact (POC) for the venue rental program, the Events Coordinator is required to be on-site for rental events from the start of vendor setup until after the last vendor has departed. They may also assist the Sales Manager with various tasks needed to support the event. After each event, the coordinator must walk the site to ensure it is clear of all equipment and trash.
Key Responsibilities:
- Direct and manage vendor (catering, rentals, florals) truck arrivals and setup.
- Complete the end-of-night report and follow the event checklist.
- Ensure all vendors adhere to Arboretum rules and regulations.
- Represent FONA onsite at events.
- Operate the golf cart to transport couples and family members to event locations.
Work will only occur when we have an event booked. Work typically follow this schedule:
- Fridays, Saturday and Sunday the work will be up to 13-hr shifts starting at noon or shorter shifts that start later in the day.
- Monday-Thursday the work will be in 7-hr shifts that fall between 8:00 am and 9:00 pm. These shifts are more negotiable than the others.
COMMUNITY EVENTS SUPPORT
As staff support for Community Events, the Events Coordinator will help staff community events like 5K runs, and market events, the Garden Fair, the Winter Festival & Tree Sale, as well as other community events.
DETAILS
This position is shared with other Events Coordinators. The hours will be between 0 and 30 hours per week. The start date is first week of May and seasonal. Events are in May, June, August, September, October, and first two weeks of November. The position may be renewable in 2026.
Passing a background check is required for this position.
Reliability and speaking Spanish is a must!
FONA's venue rental program is responsible for renting the grounds of the National Arboretum for weddings and corporate events. FONA’s Events Coordinator will help with the implementation of this program. In addition, the Events Coordinator will help staff a variety of Community Events offered by FONA throughout the year.
The job requires mostly weekend work, with the occasional weekday shift.
Venue Rental Program Support
As a Point of Contact (POC) for the venue rental program, the Events Coordinator is required to be on-site for rental events from the start of vendor setup until after the last vendor has departed. They may also assist the Sales Manager with various tasks needed to support the event. After each event, the coordinator must walk the site to ensure it is clear of all equipment and trash.
Key Responsibilities:
- Direct and manage vendor (catering, rentals, florals) truck arrivals and setup.
- Complete the end-of-night report and follow the event…
Benefits
Part-time positions are eligible for paid time off benefits but not health, vision and dental insurance, FSA and retirement benefits.
Part-time positions are eligible for paid time off benefits but not health, vision and dental insurance, FSA and retirement benefits.
Level of Language Proficiency
Ability to speak Spanish required.
Ability to speak Spanish required.
Location
Apply to This Job
Please submit a resume and cover letter through Idealist. Instead of a resume, you may also submit a cover letter and a list of relevant experience. Applications will be accepted on a rolling basis so the sooner you apply, the sooner you will be considered for the position.
Friends of the National Arboretum is an equal opportunity employer. We believe participation across a broad spectrum of human experiences and backgrounds is necessary. We value different skill sets, identities, education levels, and generations on our team, and are committed to creating a just and inclusive environment for all.
