Accounting Manager

Position Summary

The American Horticultural Society (AHS) seeks an Accounting Manager to support and strengthen financial operations. The Accounting Manager will report to the Director of Finance and be a critical, hands-on partner to AHS membership, development and program teams.

About the American Horticultural Society

Founded in 1922, AHS is a national nonprofit organization with approximately 21,000 member households. Our national programs include AHS LIVE – a lifelong learning educational series – the Great American Gardeners Awards, the National Children & Youth Garden Symposium, a travel program, and the AHS Garden Network, among others. AHS publishes The American Gardener magazine six times per year as a primary membership benefit. The AHS website, www.ahsgardening.org, offers resources to horticulturists, gardeners, and other constituents. AHS maintains an active presence across multiple social media platforms to share horticultural content and information about our programs.

AHS is headquartered at River Farm, a 27-acre historic garden property overlooking the Potomac River in Alexandria, VA. By joining AHS’ outstanding team of professionals, the Accounting Manager will support AHS’ mission of inspiring a culture of gardening and horticultural practices that sustains healthy, beautiful communities and a livable planet.

Responsibilities

The Accounting Manager plays a critical role in the execution of AHS’ financial operations and supports all areas of general ledger and accounting operations. Working in service to the whole organization, this role will hold primary responsibilities in general ledger maintenance, restricted fund tracking, budget development and tracking, period-end closing, and audit support.

Specifically, the Accounting Manager will:

• Manage the general ledger, accounts payable, deferred revenue, fixed assets, as well as bank, investment and fund balance reconciliations; all in accordance with generally accepted accounting principles.
• Submit payroll on semi-monthly and bi-weekly cycles for PEO processing; set up new hires as needed; submit retirement plan contributions semi-monthly;
• Execute timely monthly closing processes necessary to deliver financial reports for internal leadership, optimizing the use of technology;
• Coordinate delivery of documentation and financial information to external CPA firm for annual audit and 990 preparation, including preparation of supporting schedules and responses to fieldwork checklists;
• Coordinate charitable registration and compliance with state regulators;
• Act as primary contact for financial software and tools, such as Intacct, BILL, Insperity, and TIAA;
• Support and advise the internal team in accounting policies and procedures;
• Review revenue and expense coding by department and funding source within BILL and Sage Intacct and perfect reporting by segment, including grant restrictions and spend-downs;
• Monitor cash balances and support bank and investment relationships;
• Create effective and regular means of reporting financial health to the Director of Finance;
• Coordinate annual insurance renewal in conjunction with Director of Finance;
• Lead preparation of annual budget in coordination with department heads and Director of Finance;
• Attend monthly Finance Committee meetings; and
• Represent Finance leadership in the absence of the Director of Finance.

Qualifications

• Bachelor's or Master’s degree in Business, Accounting, or Finance.
• Minimum of five years’ experience in an accounting role; public accounting and/or non-profit experience preferred.
• Ability to communicate at various levels of financial literacy.
• Experience with Sage Intacct preferred.
• Experience balancing short and long-term project deadlines while remaining flexible.
• Excellent organizational, interpersonal, written, and verbal skills. High attention to detail.