Program Admin Coordinator

The Position

The Program Coordinator will work year-round with the program team to plan and implement Eden Village’s summer program. During the year this position focuses on program planning and staff recruitment and hiring. During the summer the Program Coordinator supports backend planning and organization of the daily camp program while taking on a frontal leadership position at camp. This includes supporting staff, making schedules, creating and running all camp programs, managing materials and procurement, and supervising summer staff members.

Primary Responsibilities

• Work with the program team throughout the year to plan and implement our summer camp program, curriculum, and schedules
• Plan and coordinate logistics and curriculum of large all-camp programs and activities, including field trips and Opening and Closing Days
• Collaborate on staff training planning and facilitation, coordinate logistics of staff training week
• Manage all program materials and procurement for summer camp programming
• Work with the Assistant Director to manage and coordinate the summer staff hiring process, including staff recruitment, staff interviews, timely communication with all applicants and hired staff, and managing staff forms and the onboarding process
• Plan and manage summer staff programming
• Coordinate and run in-person events across the East Coast during the year; Serve as the primary staff member for all in-person events during the non-Summer season
• Manage staff and program databases and software

Qualifications

• Ability to organize schedules and logistics in a clear and concise way and bring detailed program plans to life
• Clear communication and ability to supervise post-college adults; demonstrated ability to communicate cleanly, compassionately, and effectively with the staff you supervise
• Ability to problem-solve and step into many different roles as needed
• Ability to sustain long and dynamic days for the summer camp season (~10 weeks)
• Ability to manage timelines, schedules, budgets, and project management administrative tasks
• High level of competence with spreadsheets and general software and technology
• High levels of curiosity and the desire to take initiative to learn new things
• Capacity to make Eden Village Camp a warm and inviting place to be

Requirements

• Previous experience supervising staff is preferred
• Previous experiences in a camp, school or similar environment is preferred. Most candidates will have multiple seasons of summer camp experience, including in a leadership or supervisory role (unit head, program lead, etc)
• The position can be remote on the East Coast during the non-summer season, with a strong preference for working in person in Philadelphia or Boston, or at our camp site in Putnam Valley, NY (housing is available year-round at the camp site)
• This position must be in residence at Camp in Putnam Valley, NY from mid May to late August
• Occasional weekend and evening events during the year