Grants and Contracts Coordinator

The Legal Aid Society has an opening for a Grants and Contracts Coordinator to assist in the Criminal Defense Practice operations. The position is ideal for someone interested in non-profit administration and management, who would like to be exposed to grants management, program evaluation, administrative functions and data analysis in criminal defense and post-conviction programs.

ESSENTIAL DUTIES/RESPONSIBILITIES

Grants and Contracts Administration

• Maintain knowledge of grant funding policies, scope of work, regulations, and procedures to be able to provide guidance to staff regarding grant reporting requirements and data recording procedures
• Maintain and comply with a calendar of funding and reporting deadlines
• Coordinate with CDP program staff and the CDP Grants and Contracts team in the preparation of reports and proposals to government and private funders by providing data and other relevant information as needed
• Collect, clean, and analyze data to prepare monthly, quarterly, and yearly reports to funders and program leaders
• Collaborate with the CDP Grants and Contracts team, IT department, Finance department, administrators, and program leaders to ensure that information needed for grant reports is collected
• Coordinate the collection of expenditure reports on a periodic basis on select programs supported by grants
• Coordinate with administrators and Accounts Payable for the approval and processing of grant-related expenses
• Responsible for detailed planning and status of projects as they arise
• Handle highly confidential and valuable information and materials

Professional Development and other duties as assigned

• Participate in continuous professional development
• Continuously learn about forms of bias in the workplace and demonstrate affirmative behaviors that support an inclusive work environment
• Other duties as assigned

TRAINING AND QUALIFICATIONS

Required qualifications:

• Bachelor’s degree and at least 2 years of work experience

Preferred qualifications:

• Experience with contract compliance and reporting
• Expert knowledge of spreadsheet and database management
• Working experience in the nonprofit sector

KNOWLEDGE, SKILLS, AND ABILITIES

Position Based Knowledge, Skills, and Abilities:

• Excellent writing, editing, and oral communications skills
• Excellent ability to meet deadlines and work under pressure
• Excellent attention to detail and organizational skills
• Ability to work with complex data sets
• Strategic/ critical thinking and capacity to adapt to changing priorities
• Some knowledge of the Criminal legal system preferred
• Highly proficient with MS Office, especially Microsoft Excel
• Familiarity with Law Manager or similar case management systems, or ability to quickly learn
• Must be able to work independently and initiate, design, and implement new procedures
• Ability to respond quickly and calmly in emergencies and problem situations is essential

Organizational Knowledge, Skills, and Abilities:

• Commitment to Legal Aid Society’s mission to secure equal justice before the law for all New Yorkers
• Interpersonal and communication skills that enable healthy and productive working relationships
• Ability to perform duties with the highest regard for confidentiality, integrity, and respect
• Commitment to Legal Aid Society’s mission and values

Physical, environment, travel, and other duties required:

• This is a fully remote role that involves managing tasks on computer equipment for extended periods of time
• Ability to use video conferencing software to connect with co-workers
• Availability to attend occasional in-person meetings as needed

REQUIRED DOCUMENTS

Please submit these documents as a single combined PDF when you apply via the LAS (Legal Aid Society) Recruitment Portal.

• Cover Letter
• Resume

SALARY TRANSPARENCY

The posting reflects the range of potential salaries for the role. The specific salary offers will be dependent on candidate qualifications, including collectively bargained salary steps for unionized roles.

Salary Range/ Salary: $80,000 - $88,680

SALARY AND BENEFITS

The leadership of The Legal Aid Society believes in attracting and retaining exceptional talent committed to serving our clients. We offer a generous benefits package including health insurance, paid vacation, disability, and life insurance, and more. Salaries for our unionized jobs are governed by our Collective Bargaining Agreement. Please visit our Careers page for additional information. Salary and benefits information will be available to applicants, when and if an offer is made.

Click here to read more about the benefits of working at The Legal Aid Society

HIGHER EDUCATION AND LOAN FORGIVENESS

The Legal Aid Society is a qualified employer for the purposes of the Public Service Loan Forgiveness. This position allows an employee to take advantage of PSLF and other State and Federal loan forgiveness programs.

Additionally, employees who are New York residents may be eligible for assistance from New York state to assist with loan repayments, depending on years of practice. To learn more, click the links below.

studentaid.gov

hesc.ny.gov/loan-forgiveness-programs

OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

The leadership of The Legal Aid Society is committed to a work culture of zealous advocacy, respect, diversity and inclusion, client-oriented defense, access to justice and excellent representation. We are dedicated to building a strong professional relationship with each of our clients, to understanding their diverse circumstances, and to meeting their needs. Our ability to achieve these goals depends on the efforts of all of us.

WORK AUTHORIZATION

All applicants must be legally authorized to work in the United States for any employer without sponsorship for a work visa or permit. We are currently unable to sponsor employment visas or permits. (However, for citizens of Canada and Mexico, LAS will provide a letter documenting employment status that is needed to obtain a TN visa.)

HOW TO APPLY

All applications must be completed online. We do not accept paper submissions. Please visit our Careers Page to review all current job postings, and instructions on the application process. For technical difficulties or questions regarding this posting, please email jobpostquestions@legal-aid.org.

As an Equal Employment Opportunity (EEO) Employer, The Legal Aid Society prohibits discriminatory employment actions against and treatment of its employees and applicants for employment based on actual or perceived race or color, size (including bone structure, body size, height, shape, and weight), religion or creed, alienage or citizenship status, sex (including pregnancy), national origin, age, sexual orientation, gender identity (one’s internal deeply-held sense of one’s gender which may be the same or different from one’s sex assigned at birth); gender expression (the representation of gender as expressed through, for example, one’s name, choice of pronouns, clothing, haircut, behavior, voice, or body characteristics; gender expression may not conform to traditional gender-based stereotypes assigned to specific gender identities), disability, marital status, relationship and family structure (including domestic partnerships, polyamorous families and individuals, chosen family, platonic co-parents, and multigenerational families), genetic information or predisposing genetic characteristics, military status, domestic violence victim status, arrest or pre-employment conviction record, credit history, unemployment status, caregiver status, salary history, or any other characteristic protected by law.