Finance Director

Position Title: Finance Director

Working Title: Finance Director

Classification: Full-time, exempt, salaried, benefits eligible

Hours: Monday through Friday, 9am-5pm with expected breaks; the occasional evening or weekend may be required

Primary Role: The Finance Director (FD) provides professional level finance support and leadership to the fiscal operations of the North East community Center (NECC), while working in daily concert with the Executive Director (ED), Grant/Contract Director, Administrative Director, and Treasurer/Finance Committee to ensure the smooth and accurate financial operations of the organization. This position requires the highest level of confidentiality, transparency, accuracy, and consistency. It also requires knowledge of and experience with the Generally Accepted Accounting Principles (GAAP) for nonprofit management and remaining up to date with the most current information and tools for non-profit fiscal management. It also requires direct interface with auditors and knowledge of auditing principles. Direct and ongoing communication with the Executive Director and at monthly Finance Committee meetings is required.

Leadership Responsibilities: The Finance Director is responsible for the accurate accounting (Fund EZ) of fiscal operations for all of NECC and its programs. This includes compliance with all grants, contracts, donor restrictions, laws, and regulations as they relate to NECC’s work. This position ensures that revenue is received with the utmost urgency, that expenses are tracked and weighed against budgets, and provides information to the ED, Finance Committee, and, on a regular basis, Program Directors, to guide decision making.

The FD will:

• Work with the Executive Director to develop budgets for the organization and its programs
• Monitor the overall budget, program budgets, and grant related budgets
• Provide balances, deficits, and other reporting information in a timely manner to the ED, Program Directors, and Finance Committee
• Maintain the annual budget tracking spreadsheets monthly
• Oversee and manage NECC’s 401K retirement plan
• Represent NECC with insurance providers, serving as a point of contact for D&O, liability and property, obtaining input and direction from the ED as necessary
• With input from the ED, Finance Committee, and Board as needed, work with auditors to ensure annual financials, 990s and CHAR500s are prepared and filed annually on time
• Monitor cash flow, informing the ED of instances where cash flow is tight, and working through our financial accounts and tools to ensure coverage of payroll and expenses using the appropriate procedures
• Prepare and carefully review all finance and fiscal documents for accuracy and consistency prior to submission to the ED, Finance Committee, funders, auditors, and others
• Work with Program Directors on scopes and budgets on every relevant Program grant, including implementation meetings, claiming and reporting deadlines, budget modifications and deadlines, and ensuring mileage and other necessary details are documented and claimed
• Supervises the duties of the Senior Fiscal Assistant, including handling of cash receipts, deposits, coding/filing of invoices and any other duties assigned
• Adopt new fiscal standards and procedures as needed

Direct Responsibilities:

The FD will:

• Account for all expenses and revenues associated with each grant and program
• Prepare in a timely manner all claims and invoices as needed for all grants and contracts, obtaining ED’s approval prior to submission
• Utilize the standardized budget format as budgets are developed for each project and/or grant, creating from this standard the unique budget formats that may be needed by funders
• Monitor and perform reconciliation of fundraising and in-kind contributions, working with the Engagement Director to ensure accuracy and consistency with auditing and Charities Bureau requirements
• Monitoring purchasing for adherence to policies and procedures and obtaining of required approvals; report any questionable purchasing to Executive Director
• Provide Record Retention input and procedural assistance with finance documents, ensure key documents are retained physically and/or digitally
• Adopt new fiscal standards and procedures as needed
• Maintain regular attendance
• All other duties as assigned

Required Skills and Behaviors:

• High level math and accounting skills with attention to detail and accuracy
• A self-driven desire to accomplish work activities, with accuracy and professionalism
• Proactive thinking and solution-oriented approach to work responsibilities
• Positive and collaborative attitude
• Ability to work well as part of a high-performing work team
• Flexible, reliable, and can problem solve quickly if a situation demands
• Excellent communication in person, writing, and via necessary technologies
• Ability to maintain patient, professional demeanor when dealing with a diverse community of stakeholders, staff, constituents, subcontractors, and others
• Follow all NECC Policies & Procedures
• Models NECC values at all times

Qualifications:

Required:

• Bachelor’s degree in finance, accounting, or related area and a minimum 6 years nonprofit fiscal management, or some combination of degree and significant experience
• In depth experience utilizing accounting software
• Strong organizational skills with respect for accuracy, timeliness and detail
• Ease in working as part of a fast-paced convivial office with a good sense of humor
• Self-starter who asks the appropriate questions but takes initiative to move projects forward
• Good grasp of the English language & grammar; good basic writing skills
• Possessing the necessary math skills to ensure accurate and timely checks and balances
• High level computer skills and familiarity with Google suite
• Keen sense of efficiency and appreciation of collaborative teamwork
• Embraces the NECC’s mission and programs

Preferred:

• Spanish Speaking a plus

ADA Requirements:

• Ability to lift a 50-pound box
• Ability to walk up and down stairs

Supervisor(s):

Christine Sergent, Executive Director

Effective Date: January 27, 2025

NECC is an Equal Opportunity Employer and Program Provider, and does not discriminate on the basis of race, ethnicity, sex, sexual orientation, gender identity, age, national origin, political belief, marital status, veteran’s status, or disability.