Nonprofit

Operations and HR Coordinator

Remote, Work must be performed in or near Washington, DC
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  • Details

    Job Type:Full Time
    Start Date:April 21, 2025
    Salary:USD $60,000 - $70,000 / year
    Cause Areas:Arts & Music, Veterans

    Description

    Position Overview

    We’re looking for a detail-oriented, super-organized Operations and Human Resources Coordinator to facilitate ASAP’s day-to-day operations, human resources processes, and financials. This role keeps the wheels turning for a fast-paced, mission-driven team. If you’re someone who thrives in the details and geeks out on efficiency, keep reading.

    Key Responsibilities

    Human Resources & Benefits Administration

    • Administer payroll and employee benefits, including enrollment, changes, and answering employee questions.
    • Assist with employee onboarding and offboarding, maintaining comprehensive and confidential personnel records.
    • Facilitate the recruitment process, including posting job descriptions, coordinating interviews, and communicating with candidates.

    State and Federal Compliance

    • You’ll be our compliance whiz, making sure we meet all state and federal reporting requirements, including charitable registrations and insurance filings.
    • Track and manage key compliance deadlines and work with external partners as needed (e.g., accountant, legal counsel, etc.).

    Bookkeeping & Financial Administration

    • Support accounts payable and receivable functions, ensuring timely and accurate financial transactions.
    • Assist with monthly financial reconciliations and maintain records for expense reports, reimbursements, and credit card usage.
    • Ensure appropriate allocations for restricted grant funds.
    • Coordinate with external accountants as needed for audit preparations.

    Executive Assistance

    • Support the CEO in tracking and executing strategic initiatives, projects, and organizational priorities.
    • Coordinate logistics for board meetings and retreats. Assist in preparing materials for board meetings, take meeting minutes, and follow up on action items.
    • Plan and coordinate travel arrangements, accommodations, and other logistics for the CEO’s business travel.
    • Assist with organizing special events, including fundraising events, community outreach, and staff activities.

    Qualifications

    • 2-5 years of experience in HR, nonprofit operations, or a similar administrative role.
    • A knack for staying organized and a love for dotting those i’s and crossing those t’s.
    • Ability to handle sensitive and confidential info with grace and professionalism.
    • Strong written and verbal communication skills—you’re the one people can count on for clear, concise updates.
    • A self-starter who thrives in a remote, collaborative setting. You’re someone who takes the initiative and makes things happen.

    Preferred Qualifications:

    • Proficiency in payroll software and HR platforms (e.g., Rippling).
    • Proficiency in Google Workspace (GMail, Drive, Docs, Sheets, etc.), Slack, and Salesforce
    • Experience working in a nonprofit organization, particularly in a small or growing team.
    • Familiarity with nonprofit compliance requirements at the state and federal level.
    • Experience supporting C-suite or executive-level leaders.

    Position Overview

    We’re looking for a detail-oriented, super-organized Operations and Human Resources Coordinator to facilitate ASAP’s day-to-day operations, human resources processes, and financials. This role keeps the wheels turning for a fast-paced, mission-driven team. If you’re someone who thrives in the details and geeks out on efficiency, keep reading.

    Key Responsibilities

    Human Resources & Benefits Administration

    • Administer payroll and employee benefits, including enrollment, changes, and answering employee questions.
    • Assist with employee onboarding and offboarding, maintaining comprehensive and confidential personnel records.
    • Facilitate the recruitment process, including posting job descriptions, coordinating interviews, and communicating with candidates.

    State and Federal Compliance

    • You’ll be our compliance whiz, making sure we meet all state and federal reporting requirements, including charitable…

    Benefits

    A generous benefits package, including:

    • 401(k) with 3% employer contribution
    • Paid time off
    • 15+ paid holidays
    • Health, dental, and vision insurance
    • Flexible spending account
    • Life and disability insurance
    • Professional development stipend

    A generous benefits package, including:

    • 401(k) with 3% employer contribution
    • Paid time off
    • 15+ paid holidays
    • Health, dental, and vision insurance
    • Flexible spending account
    • Life and disability insurance
    • Professional development stipend

    Location

    Remote
    Work must be performed in or near Washington, DC
    Associated Location
    Washington, DC, USA

    Apply to This Job

    Instructions:

    Your statement of interest should share why you’d like to work with ASAP and why you are a good fit for the role. We will review applications on a rolling basis.

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