Executive & Stakeholder Management Lead

Position: Executive & Stakeholder Management Lead

Location: Washington, D.C. or NYC preferred, remote work available

Status: Full-time

Reports to: Executive Director

Salary: $80,000-100,000

Deadline to apply: applications will be accepted until position is filled

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About GIFCT

The Global Internet Forum to Counter Terrorism (GIFCT) envisions a world in which the technology sector marshals its collective creativity and capacity to render terrorists and violent extremists ineffective online. In every aspect of our work, GIFCT aims to be transparent, inclusive, and respectful of the fundamental and universal human rights that terrorists and violent extremists seek to undermine.

Position Summary

GIFCT is seeking a highly organized and self-motivated individual to serve as the principal liaison and support to the Operating Board and the Independent Advisory Committee, the key governance bodies for GIFCT. Supporting the Executive Director, Operating Board, and IAC, the Executive & Stakeholder Management Lead will provide administrative, communication, and project management support as well as strategic oversight and coordination with key stakeholders. This position requires exceptional organizational and interpersonal skills, experience supporting high-level executives and officials, and the ability to work with external stakeholders across time zones and sectors. Interest and experience in matters related to tech, counterterrorism, international security, and interagency cooperation is beneficial.

Role Description

Executive Support (25%)

• Plans and coordinates scheduling for GIFCT’s Executive Director and offers executive coordination and administrative support to the Executive Director
• Facilitates effective interactions with the leadership team, as well as external engagements, including managing scheduling and preparatory materials for virtual and in person meetings
• Manage correspondence for the Executive Director, including email and shared inboxes, to include drafting, reviewing, and sending communications on behalf of the Executive Director as needed.
• Coordinates across the team to compile and prepare pre-read documents, briefing notes and trip books to ensure the ED is well prepared for all meetings and events.
• Takes meeting notes and tracks action items and supports task follow up and prioritization through completion
• Assists in building and maintaining contact lists for the Executive Director’s Office.
• Maintain confidential records and documents for the Executive Director.
• Researches, prioritizes and follows up on incoming issues and concerns addressed to the ED and determines appropriate courses of action, referral or response.

Stakeholder Management: Operating Board & Independent Advisory Committee Support (75%)

• Serves as the liaison between GIFCT, the Operating Board, and the Independent Advisory Committee (IAC), ensuring each entity is effectively communicating
• Supports quarterly board meetings through scheduling and agenda preparation, managing the drafting and sharing of pre-reads, supporting travel and virtual logistics, and coordinating with other meeting participants and briefers, as relevant
• Supports IAC quarterly meetings, including the agenda and pre-read documentation
• Support onboarding, recruiting, and rotations of IAC applicants and members
• Acts as Board Secretary during Board Meetings; taking notes of the discussions and preparing the minutes to be adopted at subsequent meetings
• Coordinates with the IAC to schedule and prepare for Board Meetings, IAC quarterly meetings and bilateral discussions with GIFCT’s ED
• Drafts and prepares correspondence from GIFCT to the Operating Board and IAC, including Quarterly Notes and reports
• Organize end-to-end quarterly IAC meetings, from scheduling and travel to distributing materials and gathering feedback.
• Support the creation of an IAC annual report

Other Duties as Assigned

As part of our dynamic team, this role involves not only the outlined responsibilities but also other duties as assigned to meet the evolving needs of the organization. We seek individuals who embrace flexibility, adaptability, and a proactive mindset in navigating diverse tasks that contribute to our collective success. Your willingness to pivot, lend expertise beyond your primary scope, and collaborate seamlessly across departments is integral to our shared goals and growth.

Qualifications and Experience

• Minimum 6 years of administrative experience supporting executives or senior management, including complex calendar management, meeting coordination, and travel planning (domestic and international).
• Proven experience providing administrative support to an Operating Board or similar executive leadership body, including agenda management, meeting coordination, and documentation of meeting minutes and action items.
• Proven ability to manage multiple tasks, prioritize effectively, and meet deadlines with a high level of organization and attention to detail.
• Experience managing communications and logistics for high-level officials in political, business, or non-profit sectors, both in the U.S. and internationally.
• Exceptional interpersonal, written, and verbal communication skills (fluency in English is required; competency in one or more of the UN working languages is beneficial)
• High discretion in handling sensitive information and sound judgment in independent decision-making.
• Resourceful and self-motivated, able to take ownership of diverse responsibilities.
• Proficiency in Google Suite, and intuitive understanding of modern technology applications and software required to operate successfully in a virtual environment
• Active interest in GIFCT’s mission and substantive focus areas
• Ability and willingness to travel occasionally (domestically and internationally), as needed
• Legally authorized to work in the United States.