Operations/Office Coordinator

Position: Operations/Office Coordinator

Department: Admin

Position Type: Full-Time ─ Exempt

Location: In-Person Role, Birmingham, AL

Reports to: Finance & Operations Director

Salary Range: $ 62,000- $75,000 - based on relevant experience

Who We Are ─ About Jobs to Move America:

Jobs to Move America is a national and multi-regional strategic policy center that works to transform public spending and corporate behavior using a comprehensive approach that is rooted in racial and economic justice and community organizing. We seek to advance a fair and prosperous economy with good jobs and healthier communities for all. To learn more, visit our website: www.jobstomoveamerica.org.

Who we are ─ About the Team:

The Administration team at Jobs to Move America ensures the smooth operation of our organization by managing essential functions such as finance, operations, human resources, and compliance. We support JMA’s mission by creating efficient systems, maintaining financial health, and fostering a strong organizational infrastructure. Our work allows teams to focus on advancing racial and economic justice while we ensure stability, accountability, and effective resource management behind the scenes.

About the Role

Jobs to Move America (JMA) is seeking a highly organized and adaptable Operations Coordinator to provide critical administrative and operational support to our leadership team. This role will work closely with directors to help manage various projects, streamline workflows, and ensure smooth day-to-day operations. The ideal candidate is proactive, detail-oriented, and comfortable juggling multiple priorities in a fast-paced, mission-driven environment.

This position requires flexibility and a willingness to support various teams across the organization. The Operations Coordinator will play a key role in ensuring efficiency and coordination across departments, contributing to JMA’s mission of advancing economic and racial justice.

What You’ll Do ─ Essential Duties and Responsibilities:

Key Administrative Support:

• Provide administrative and operational support to directors, assisting with scheduling, project coordination, and communications.
• Help manage organizational workflows, ensuring efficiency and alignment with strategic goals.
• Serve as a liaison between different teams, offering support as needed to enhance collaboration and productivity.
• Assist in office management tasks, including vendor coordination, facilities support, and resource management.
• Support internal processes related to finance, and compliance, ensuring smooth day-to-day operations.
• Adapt to evolving priorities, taking the initiative to support various teams as organizational needs shift.

Project and Event Coordination:

• Assist with planning and execution of events, meetings, and training, including booking venues, coordinating travel, and managing logistics.
• Support the implementation of new operational processes and procedures.
• Maintain and update organizational records, including contracts, staff directories, and filing systems.

Finance and Budget Management:

• Work with the finance team to assist with tracking operational expenses and budgets.
• Coordinate with vendors for billing, invoicing, and payments.
• Process check requests, reimbursements, and other financial documentation promptly.

Human Resources Support:

• Assist in the onboarding process for new employees, including setting up workspaces, equipment, and accounts.
• Coordinate staff development initiatives and help organize training sessions or professional development workshops.
• Ensure that HR policies and procedures are communicated to all employees effectively.

Who you are:

• Highly organized with excellent time management skills.
• A strong communicator who can work effectively across teams.
• Flexible and adaptable, willing to support different teams as needed.
• Detail-oriented, with the ability to manage multiple projects at once.
• Tech Savvy - proactively learns new tools

Required Qualifications:

• Education & Experience: A combination of relevant education, lived experience, and professional background in business administration, nonprofit management, operations, or a related field. We value non-traditional career paths and recognize that skills can be developed through a variety of experiences.
• Administrative & Operations Experience: At least 4 years of experience in office management, operations, or administrative coordination, preferably in a nonprofit or mission-driven environment.
• Commitment to Equity & Inclusion: Strong understanding of and commitment to diversity, equity, and inclusion (DEI) principles, with a willingness to foster an inclusive and accessible workplace.
• Organizational & Time Management Skills: Ability to manage multiple projects, prioritize tasks effectively, and maintain attention to detail in a fast-paced environment.
• Communication & Collaboration: Excellent written and verbal communication skills, with the ability to engage respectfully and effectively with diverse teams, vendors, and stakeholders.
• Technical Skills: Proficiency in Microsoft Office Suite, Google Workspace, and experience with project management or database software. Willingness to learn new systems as needed.
• Adaptability & Problem-Solving: Ability to adapt to changing priorities, take initiative, and find creative solutions to operational challenges.

Preferred Skills:

• Quick learner: Able to easily learn about nonprofit financial processes, including budgeting, grant tracking, and expense reconciliation.
• Familiarity with HR practices, including employee onboarding, training, and compliance.
• Knowledge of facilities management and working with external vendors to support a functional and accessible workspace.
• Passion for social justice, economic equity, and the mission of Jobs to Move America

Work Location:

• Candidates must be able to work on-site at our Birmingham office. Please confirm your ability to do so in your application.

Other Physical Requirements:

• Ability to safely and effectively perform the essential job functions, in compliance with ADA, FMLA, and all applicable federal, state, and local regulations, including meeting both qualitative and quantitative productivity standards.
• Ability to maintain consistent and punctual attendance, including occasional travel to support campaign-related administrative work, by the ADA, FMLA, and organizational policies.
• Must be able to communicate clearly and effectively, both in person and over the phone, with or without reasonable accommodations.
• Capacity to adapt to different working environments, including office settings and campaign sites, while managing various administrative tasks.
• Ability to occasionally lift and transport materials (e.g., campaign supplies, documents) up to 25lbs as part of campaign support duties.

What Else You Should Know ─ Compensation & Benefits – Centered in Equity, Well-being, and Growth

At Jobs to Move America (JMA), we believe in fair compensation, holistic well-being, and professional growth. We are committed to ensuring that every team member is valued, supported, and set up for success.

• Competitive & Equitable Pay: Salary Range: $62,000 – $75,000 with annual salary increases.
• Depending on geographic location, a one-time cost of living adjustment (COLA) may be applied to ensure fair compensation across regions.
• Comprehensive Health & Wellness: 100% employer-paid medical, dental, and vision coverage for employees and their dependents—because healthcare should never be a burden.
• Flexible Spending Account (FSA) to support your healthcare and dependent care needs.
• Generous Paid Time Off – Because Rest Matters - 12 personal days;12 federal holidays;2 floating holidays each year; a paid two-week winter break at the end of each year to recharge; Vacation time earn up to 20 vacation days; and 20 sick days for personal and family well-being; sabbatical Leave: After 5 years of dedicated work
• Retirement & Financial Security:,401(k) plan with a 5% employer contribution after just 6 months of employment—helping you plan for your future.
• Qualifying employer for Public Service Loan Forgiveness (PSLF)—supporting those committed to social justice careers.
• Flexibility & Remote Work Support
• Utility/Internet monthly stipend for employees working from home.
• Cell phone reimbursement to support work-related communication.
• Home office setup provided as needed to ensure a comfortable and productive remote work environment.
• Growth & Development: Training and professional development opportunities are available after the probationary period—because we invest in our people.
• Commitment to Diversity, Equity, and Inclusion (DEI): We actively uphold policies and practices that promote workplace equity, inclusion, and belonging.
• Unionized & Worker-Centered Workplace: JMA is a unionized workplace. This position is in a confidential role and is still covered under our collective bargaining agreement, ensuring workplace protections and fair labor practices.

At JMA, we don’t just offer jobs—we build careers that empower, uplift, and create lasting impact. If you’re looking for an organization that values equity, invests in its people, and believes in the power of collective action, we’d love to have you on our team!

How to Apply:

Complete the form at the following link and upload a cover letter & resume, and three work references by 4/10.

Applications will be considered on a rolling basis. Only applications submitted via the above link will be considered. No phone calls, please. Applicants who do not meet the minimum qualifications may not receive a reply. Candidates who advance in the interview process will be asked to complete a writing assessment.

JMA Equal Opportunity/Affirmative Action Statement

We are an EEO/affirmative action employer and encourage applications from all qualified candidates regardless of race, ethnicity, age, sex, sexual orientation, marital status, religion, or disability. We work to ensure fair treatment of applicants and employees and actively enforce zero-tolerance policies against discrimination and sexual harassment. Those who identify as persons of color, women, veterans, or formerly incarcerated persons, and/or have had experience working with one or more of those groups are strongly encouraged to apply.

JMA Diversity and Inclusion Statement

JMA believes that diverse, engaged, and motivated employees are essential to achieving our goals of economic, racial, and social justice. JMA believes that each employee's voice is valuable and that when all employees contribute ideas to the organization’s operation, it enhances the success of the organization overall.

To assist us in achieving our goals as a diverse and inclusive workforce, we ask for optional

self-identification questions in the job application.