Grants Associate

Position Summary

The Grants Associate is a full-time exempt position whose main responsibility is to support grants administration and grantee capacity-building needs for our 501(c)(3) and 501(c)(4) funds. This position will coordinate grantmaking operations, ensuring timeliness, quality, and compliance. They will facilitate the implementation of effective and streamlined grant-tracking technologies, while supporting the capacity development needs of our grantee cohort. This position also provides administrative support to the grantmaking team. This is an exciting opportunity for someone who wants to acquire a foundation in the grantmaking process, is skilled at administrative tasks and data management, and wants to be part of a nimble team that is passionate about our mission. The position will work closely with and report to the Senior Grants & Operations Director.

Responsibilities

• Support grants oversight and tracking for all grantmaking programs. Ensure all grant application and report requirements and deadlines are satisfied.
• Develop and distribute requests for proposals (RFPs) and report forms.
• Coordinate the screening of applications, ensuring compliance with legal and regulatory requirements as well as alignment with organizational mission, values, and vision.
• Support the creation of dockets and annual reports by providing relevant grant and grantee data, including reviewing, summarizing, and documenting grantee reports.
• Coordinate the accurate and timely disbursement of grant agreements and payments, in compliance with grantmaking policies and procedures.
• Manage our grants management system, including troubleshooting and providing technical assistance to grantees, staff, and other users.
• Maintain relationships with grantees and ensure regular and timely communication and grants-related correspondence.
• Coordinate capacity-building and technical assistance offerings to grantees. Track and support the evaluation of technical assistance needs and usage towards on-going improvements.
• Coordinate grantee participation in program events and track for reporting and evaluation purposes. Serve as the liaison between grantees, consultants, and staff as needed.
• Coordinate grantee convenings and relevant meetings in partnership with a team, including program, communication, registration, travel, meals, materials, and other logistics.
• Support the process for developing the two funds’ grantmaking and technical assistance strategy.
• Support evaluation work, including drafting findings and reports from trainings and other events to measure and assess impact.
• Serve as a member of the Grants team and collaborate and coordinate with the team to meet overall goals, including notetaking and documentation.
• Respond to general grant inquiries. Provide other grants and grantee support as needed.
• Participate in organization-wide strategy and planning sessions and participate on various teams to meet overall organizational goals.

Qualifications

The candidate must be someone who can exercise discretion and independent judgment. The candidate should be experienced in supporting a small team and taking initiative on getting things done in an organized, timely, and reliable manner. The ideal candidate is experienced in creating organizational systems and processes and driven to support and strengthen AAPI communities. An interest in grants administration is strongly desirable and there will be opportunities for learning, support, and training.

Core Education, Experience, Knowledge, Skills and Ability

• Commitment to the AAPI Fund’s mission to forge a multiracial democracy.
• Knowledge of philanthropic or nonprofit operations and administration.
• Familiar with nonprofit capacity-building, technical assistance, or other intermediary support services.
• Demonstrated ability to work independently, but also in team settings with excellent interpersonal skills.
• Reliable, pays close attention to detail, accurate in data entry, and well organized.
• Excellent written, oral, and verbal communications skills with special attention given to the audiences addressed.
• Experienced in a variety of word processing and spreadsheet creation, including tracking sheets, emails, letters, memos, and reports.
• Proficiency in Microsoft Office/Teams, Google Suite, Zoom, WordPress, and social media.
• Able to navigate CRM software, database systems, and grants management systems (we use EveryAction and GivingData).
• Able to prioritize a large and varied workload, managing multiple tasks and details simultaneously.
• Able to exercise independent judgment and problem-solving skills. Able to show initiative - a willingness to learn and take on responsibilities as a contributing team member, proactively identifying or initiating ways to enhance a process, procedure or outcome that benefits the organization.
• Able to work remotely and productively and communicate responsively from a home office environment.
• A minimum of 1-3 years of full-time equivalent experience in a similar position.

Additional Education, Experience, Knowledge, Skills and Ability

• Direct experience working with immigrant and refugee communities, communities experiencing language barriers or that are predominantly Limited English Proficient, or culturally isolated.
• Knowledge of Asian American and Pacific Islander populations.
• Able to communicate via phone and videoconferencing, and to work at a computer for extended periods of time.
• Light lifting of materials and equipment in the typical work environment.
• Fluency in an Asian or Pacific Island language is an asset.