Administrative Apprentice, Orchestra

Department: Orchestral Studies

Reports To: Director of Professional Apprentice Program, Associate Dean of Orchestral Studies, Director of Orchestra Personnel, Senior Director of Performance Operations and External Venue Relations, Principal Orchestra Librarian

Exempt or Non-Exempt: Non-Exempt

Description: This is a full-time position. The apprentice will assist in managing the day-to-day operations of Juilliard’s orchestras, contemporary music ensembles, orchestral repertory classes, and interdisciplinary projects. The apprentice will have exposure to key elements of orchestral administration, including personnel management, artist services, orchestra auditions, concert production, orchestra library, and program assessment. The Orchestral Studies department has nine full-time staff members who are organized into three teams (Personnel, Operations, and Library).

The salary is $17.39 per hour or a contracted amount of $27,824 for the school year.

About the Professional Apprentice Program: This program provides immersive training for emerging performing arts technicians and administrators, addressing the need for practical training in the field. For over four decades, it has prepared recent graduates, early-career professionals, and individuals undergoing career transitions for employment in the cultural sector. This is achieved through hands-on experience, professional development, and networking and mentorship opportunities.

Details can be found on the Juilliard Website's Professional Apprentice Program Page.

Working at Juilliard:

Founded in 1905, The Juilliard School is a world leader in performing arts education. The school’s mission is to provide the highest caliber of artistic education for gifted musicians, dancers, and actors from around the world so that they may achieve their fullest potential as artists, leaders, and global citizens.

Excellence and professionalism are important guides in how we go about our work, but we also connect to the mission as individuals in the workplace. We thrive because of our variety of backgrounds and our ability to be open and honest, and we also thrive because we enjoy each other’s company. We believe that each employee has the responsibility to help shape the Juilliard organizational culture, and we provide opportunities to participate in team-building throughout the year. Our organizational values focus on excellence, creative enterprise, and equity, diversity, inclusion, and belonging.

We encourage you to read more about how we achieve our mission on our website, juilliard.edu.

Role Responsibilities:

• Ensemble Management: Work with staff, conductors, musicians, and work-study teams to support rehearsals, rep classes, and performances. Duties may include overseeing setup/breakdown, announcing rehearsal start/end times, recording attendance, addressing personnel concerns, providing artist hospitality, and supporting librarians.
• Orchestra Auditions: Work with staff, faculty, and guest panelists to organize and execute internal Juilliard Orchestra auditions, serving as lead proctor.
• Concert Production: Support day-of management of concerts. Duties may include drafting run-of-show checklists and show sheets, drawing stage plots, creating backstage lists/signage, and managing VIP ticketing. Gather and edit printed program materials.
• Orchestra Library: Assist with music preparation (including scanning, copying, errata, marking parts, erasing, binding, and string bowings) and provide library support during orchestra rehearsals and concerts.
• Program Assessment: Collect student surveys post-concert and compile data reports.
• Provide general office support, including routing agendas and taking minutes for departmental meetings.

Minimum Requirements:

• Bachelor’s Degree, or related professional experience and transferable skills, or a combination of both.
• Background in music performance, education, or artistic administration.
• Knowledge of orchestral repertoire.
• Ability to work a flexible schedule, including nights and weekends as required.
• Excellent written and verbal communication, organizational skills.
• Strong computer skills including Microsoft Word, Excel, Outlook.

Preferred Background:

• Ensemble management experience.

Benefits:

• All Juilliard performances are free to Juilliard employees.
• Discounts on day-of tickets to partner organizations at the Lincoln Center campus.
• Tuition-free Extension classes. Feel free to browse available courses here.
• Generous paid time off, including personal leave, sick leave, and scheduled school holidays.
• A culture of excellence, best practice, and employee engagement with like-minded colleagues.

Nondiscrimination Policy:

The Juilliard School is committed to a policy of equal treatment and opportunity in every aspect of its relations with its faculty, staff, students, and other members of the Juilliard community, and does not discriminate on the basis of actual or perceived race, color, religion, creed, age, sex, national origin, alienage, ancestry, citizenship, sexual orientation or preference, gender identity, physical or mental disability, medical condition, predisposing genetic characteristics, marital status, partnership status, or any other basis prohibited by applicable local, state, or federal law. This nondiscrimination policy covers, but is not limited to, recruitment, hiring, training, benefits, rates of pay and other forms of compensation as well as student admission, access, and treatment in school programs and activities.