HR & Finance Manager

The Public Interest Law Project (PILP) seeks an HR & Finance Manager to join our team. We are looking for someone committed to our mission and enthusiastic to play a critical role in pursuit of PILP’s goals and strategies. The HR & Finance Manager will be directly responsible for managing PILP’s finances, human resources, compliance, risk management, and special projects. Salary range: $80,000- $86,000. Learn more and apply here.

Since 1996, PILP has provided crucial litigation and advocacy support to local legal services and public interest law programs throughout California. Responding to the elimination of federal funding for state and national legal services support centers, PILP was established to ensure that local legal services programs could continue to participate in major litigation and advocacy on behalf of low-income people.

Today, PILP is one of California’s premier legal services support centers and works to advance racial and economic justice for low income communities and communities of color by building the capacity of legal services organizations through impact litigation, trainings, publications, coalition building, and systemic advocacy. Our current priorities include work to: increase and preserve affordable housing; fight displacement; eliminate discriminatory zoning; support unhoused communities; prevent homelessness; and expand access to public benefits, income support, and supportive services.

Position Summary:

The HR & Finance Manager will be directly responsible for managing PILP’s human and financial resources, minimizing risks and disruptions, and designing and implementing finance and workplace systems to support retention, efficiency, and programmatic impact. They will also champion a healthy HR culture, overseeing employee engagement initiatives, collaborate closely with the Grants & Program Manager to execute on fundraising, program evaluation, and operations, and collaborate closely with the Executive Director on budgets, finances, financial controls, and reporting.

Responsibilities will include:

Human Resources:

• Serve as PILP’s principal human resources officer.
• Oversee all aspects of HR, including recruiting, onboarding, timekeeping, payroll and benefits administration, workplace safety, performance management protocols, training, employee development, and personnel file management.
• Develop, communicate, implement, and enforce HR policies.
• Provide HR guidance and counsel to management, including leadership and succession planning, supervisor trainings, dispute resolution, grievance policies, and peer learning programs.
• Lead periodic reviews of equitable compensation and benefits structures.
• Develop and implement equitable recruitment, interview, and onboarding processes.
• Lead Diversity, Equity, Inclusion, and Accessibility (DEIA) efforts.
• Maintain office calendar, lead special event planning, and drive employee engagement.
• In partnership with Bambee HR, ensure PILP’s compliance with local, state, and federal labor laws, including EEO, ADA, FMLA, OSHA, and workers’ compensation.

Financial Oversight & Risk Management:

• Lead the organization’s efforts to monitor and mitigate risks, including cybersecurity threats and operational disruptions.
• Ensure strong financial controls; periodically update and monitor adherence to PILP’s Accounting Procedures Manual.
• Work with the Executive Director to monitor and ensure timely renewal of insurance policies, corporate, and tax filings, including malpractice, workers’ compensation, premises liability, unemployment, employee health insurance, tax filings, and corporate filings.
• Work with the Executive Director to support the Board Finance Committee, including preparing and presenting periodic financial overviews.
• Prepare and monitor adherence to annual budget and manage and implement accounting, bookkeeping, and invoice procedures, including all monthly and quarterly financial reports, validating invoices, and maintaining financial accounts.
• Maintain financial and administrative records and oversee grant and contract files, ensuring timely receipt of payments.

Special Projects:

• Assist with communications, internal and external.
• Assist with operational challenges and special projects, including providing coverage for other roles.

Required Qualifications:

• At least 5 years’ experience in Human Resources (HR).
• Superior knowledge of multiple nonprofit operational functions and principles, including finance, human resources, service operations, and employee management.
• Proven ability to plan and manage HR, finance, or operational processes for maximum efficiency and effectiveness.
• Strong project management skills with the ability to lead and motivate teams.
• Awareness of systems of oppression and their impact on organizations.
• Effective communication skills across all organizational levels.
• Bachelor’s degree.
• Ability to be detail-oriented, multi-task, set and respond to changing priorities, and work independently.
• Strong interpersonal skills, demonstrated ability to collaborate with internal and external teams to produce results.

Preferred Qualifications:

• SHRM certified professional credential.
• Proven ability to create and implement SOPS and streamline and implement new structures and roles to meet business demands.
• Strong data analysis and performance metrics skills using business management software.

Equivalent education or experience can be substituted for all minimum qualifications, except when legal requirements, such as a license/certification/registration, are required.

Salary range: $80,000- $86,000 depending on experience. PILP offers an excellent benefits package, including liberal vacation and leave policies, compensation time, fully employer-paid medical, dental, and life insurance benefits, including for dependents, a $1500 self-insurance health reimbursement policy, and a generous employer-contributed retirement plan ranging from between 10% to 15% of salary that fully vests after five years.

PILP staff currently work a 35 hour work week primarily remotely; however, staff must be prepared and available to provide in person services as business needs dictate. Some travel (in California) will be required to fulfill job responsibilities. Our home office is in Oakland, but we welcome applications from applicants living anywhere in California.

How to Apply. This position is open until filled, with priority given to applications received by January 15, 2025. Apply here.

Please upload a cover letter, resume, writing sample, and list of three professional references. We value lived and diverse experiences; your cover letter should reflect on how your identity and background have prepared you to work for PILP and support our mission.

Note: All positions are subject to funding; ongoing funding or employment cannot be assured.

The Public Interest Law Project (PILP) is an Equal Opportunity Employer and is committed to maintaining a diverse workforce and a respectful and inclusive culture. We strongly encourage people of color, people with disabilities, people of all gender identities, gender expressions, and sexualities, older adults, and individuals from other traditionally underrepresented and historically oppressed groups to apply. It is PILP’s policy to prohibit discrimination and harassment of any type and to establish and maintain equal employment opportunities to all employees and applicants on the basis of race, color, ethnicity, ancestry, religion, disability, age, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, medical condition, veteran status, national origin, marital status, familial status, or any other protected status.