Portfolio Manager

Overview:

Launched in 1983 as Public Interest Projects, a 501(c)(3) public charity, NEO Philanthropy is a New York based national leader in innovative philanthropic solutions. We lead large-scale collaborative grantmaking funds on a range of social justice issues, provide fiscal sponsorship and management to projects and campaigns, manage donor advised funds and develop organization and field-focused capacity building initiatives.

NEO offers fiscal sponsorship partnerships to projects and affinity groups working in the social justice arena that do not have 501(c) (3) tax-exempt status. Fiscal sponsorship broadens the funding avenues that a project can pursue, since nonprofit status is required for funding by most foundations, corporations and government agencies. Partnering with NEO’s team to provide compliance, administrative, and legal expertise allows groups to focus on their programs and campaigns. The centerpiece of NEO’s Project Partnerships program is the deep relationships we build to partner with projects on their specific needs.

Position:

Reporting to the Director, Project Partnerships Operations, the Portfolio Manager will be a seasoned member of a team working with a portfolio of diverse projects within the Project Partnerships Program, comprised of approximately 70 projects. In the context of the team, the Portfolio Manager receives support, manages a complex portfolio, and experiences moderate room for growth within the team. The ideal candidate is an organized, reliable, and detail-oriented problem-solver with excellent judgment and significant prior experience in the nonprofit sector. They enjoy building relationships, adapting their working style to collaborate effectively with others, and bringing humor and compassion to their work. They thrive in a perpetual learning environment. They may have prior experience with a fiscal sponsorship practice and/or donor advised funds.

This position works closely with our Legal, Finance, Operations, and Human Resources staff to ensure the highest quality service to our fiscally sponsored projects and their donors. The ideal person will have a basic understanding of nonprofit operations, including finance, grants administration, legal compliance, and human resources. Experience with 501(c)(3) permissible lobbying and/or differentiating between 501(C)(3) and 501(c)(4) work would be a plus. This person has worked in a fast-paced environment, with responsibility for multiple time-sensitive deliverables. They are able to deliver exceptional customer service and set appropriate boundaries when faced with challenging demands. They work efficiently, independently, and proactively suggest process improvements.

Location:

NEO Philanthropy has its headquarters in NYC and the Project Partnerships department is based in that office. NEO HQ has a hybrid work remote structure based on job function. It is our expectation that this role will be able to be fully remote, with in-person meetings required 2 times per year.

Vaccine Requirement:

All NEO staff are required to be vaccinated against COVID-19. Requests for medical and/or religious exemptions from the vaccination requirement will be considered on an individual basis, to the extent required by law.

Responsibilities:

Project Monitoring & Support

• Serve as primary point of contact for assigned portfolio of projects, serving as a link to other internal NEO staff, including Finance, HR, Legal, Operations etc.
• Provide deep partnership to portfolio of assigned projects.
• Lead regularly scheduled check-ins with leaders of assigned projects and hold projects accountable to compliance and operational requirements and deadlines.
• With some support from the Director, serve as a strategic thought partner to projects with regard to operations, finance, grants management, organizational development, and HR, as needed.
• Ensure timely processing and updates of workflows across NEO’s systems, including Salesforce, the Project Portal, UKG (formerly Ultipro), and Nexonia.

Financial Management & Compliance

• Work with the Director and Finance Team to ensure proper documentation and accurate accounting for all revenue and expenses, including tracking accounts payable and receivable and maintaining appropriate financial and project coding.
• With some support from the Director, provide financial management assessment and support to assigned projects, including management of the annual budgeting process, monthly financial reports, revenue and expense projections, cash flow analyses, and other support as requested.
• Monitor overall fiscal health of assigned projects and work with NEO leadership to address any identified concerns or needs on behalf of these projects.
• Review and process approved payment requests from assigned projects.
• Manage online giving platforms utilized by assigned portfolio of projects, including Network for Good. Prepare reports for finance team and projects that track online giving.

Grant Administration

• Manage the proposal submission process for assigned portfolio of fiscally sponsored projects, ensuring materials are accurate, 501(c)(3) compliant, and complete. Advise on budget preparation that is in line with NEO’s financial systems.
• Manage reporting calendar and work with projects and Finance team to ensure all reporting requirements and deadlines are satisfied.
• Review incoming grant agreements, work with Legal and project to resolve any problematic requirements.
• For projects engaging in grantmaking, work with NEO departments to prepare grant agreements, as well as accurate and timely disbursement of grant payments and collection and review of grant reports.
• Participate in grantee, donor, and advisory committee meetings, as requested by assigned projects or NEO leadership.

Legal Compliance & HR Compliance

• Work with the Director and Counsel to ensure that fiscally sponsored projects comply with all federal, state, and local laws and regulations, including relevant restrictions on lobbying and electoral campaigning activities as well as labor laws.
• Draft all vendor and consultant contracts for review by Counsel for assigned projects.
• In conjunction with NEO’s HR team, ensure effective communication with project teams about HR requirements, timelines, and policy updates. With some support from HR and the Director, provide performance management and hiring support as needed.

NEO Program Responsibilities

• With the Director, participate in development of programmatic resources and initiatives.
• Support the onboarding of new fiscally sponsored projects, as assigned.
• Work with NEO leadership to communicate organization-wide policies and procedures to projects.
• Engage with and support NEO’s equity efforts following recommendations from the ELG and NEO’s leadership.
• Participate in NEO working groups and systems testing, as needed.

Desired qualifications:

1. Bachelor’s degree required
2. 4 - 5 years of foundation, nonprofit, or public service experience required
3. Knowledge of non-profit management, including legal and financial compliance for nonprofits strongly preferred
4. Strong planning, and organizational skills; the ability to manage time efficiently and meet deadlines
5. Exceptional attention to detail while also seeing the big picture
6. Excellent interpersonal and relationship-building skills and proven ability to work effectively across multiple roles with diverse groups of people
7. Proven ability to juggle multiple tasks, tolerance for work under pressure, and strong ability to work independently
8. Excellent verbal and written communication skills
9. Personal and professional approach of working respectfully, thoughtfully, and collaboratively in a team environment
10. Interest in continuous learning and investment in sharing knowledge
11. Knowledge of budgeting and financial management
12. Proficient with windows-based word processing, spreadsheets, databases and Internet programs. Experience with Salesforce is a plus.
13. Master’s degree in related field or equivalent experience preferred